Hampshire County Council
Executive Member - Recreation and Heritage Item 1
1 July 2004
Community Buildings Fund 2004/05
Report of the Director of Recreation and Heritage
Contact: Margaret Plumridge Ext: 6173
1. Summary
1.1 The following decisions are sought:
i) that partnership funding totalling £42,520 be approved for allocation from the Community Buildings Fund as listed below:
Hall/Centre |
District |
£ |
Blackfield Neighbourhood Centre, Fawley |
New Forest |
703 |
Bramley Village Hall Trust |
Basingstoke & Deane |
12,500 |
Denmead War Memorial Hall East Woodhay Village Hall |
Winchester Basingstoke & Deane |
2,193 467 |
Stanmore Community Association Victoria Hall, Hartley Wintney |
Winchester Hart |
1,657 12,500 |
West Tisted Village Hall |
East Hants Total |
12,500 42,520 |
2. Reason
To support organisations that seek to enable local people to meet the recreational, educational, social, cultural and environmental needs of their local communities and to achieve the aims of the Corporate Strategy by improving community buildings in order to enable local people to access the services and facilities they need.
3. Other Options considered and rejected
- allocating partnership funding at higher and lower levels.
- allocating no partnership funding at all.
4 Conflicts of interest declared by the decision maker or other Executive Member consulted.
5 Dispensation granted by the Standards Committee
6 Reason(s) for the matter being dealt with if urgent
Approved by: (signature) Date: (date of decision)
.................................
Councillor J Waddington
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Hampshire County Council |
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Executive Member - Recreation and Heritage |
Item 1 |
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1 July 2004 |
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Community Buildings Fund - 2004/05 |
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Report of the Director of Recreation and Heritage |
Contact: Margaret Plumridge, ext 6173
1. Summary
1.1 The County Council works in partnership with specific community organisations particularly community associations and village hall committees who seek to enable local people to meet the recreational, educational, social, cultural and environmental needs of their local communities. These organisations give local people an opportunity to participate in local activities and encourage local initiatives by people of all ages.
1.2 The Council has wide powers under Section 19 Local Government (Miscellaneous Provisions) Act 1976 to provide recreational facilities, and to contribute by way of grant or loan towards expenses incurred by voluntary bodies in providing such facilities.
1.3 Corporate Strategy
These grants enable the community sector to maintain the quality of Hampshire's cultural assets namely their village halls and community association buildings some of which are listed. This finance enables improvements to be made to those buildings and can assist with the development of new facilities where appropriate. The provision of these buildings by the voluntary sector enables local communities to access the services and facilities they need
By providing financial support to these organisations for the maintenance of their buildings the County Council is able to work in partnership with the community sector to achieve the Corporate Aim -Stewardship of the Environment.
2. Purpose of Report
2.1 The purpose of this report is:
i) to provide details of the current financial position, and
ii) to provide details of requests for partnership funding from the fund
2.2 The partnership funding distribution criteria is set out in Appendix 1.
2.3 Projects listed in Appendix 2 fully meet the criteria and have been allocated a proposed level of funding in line with the criteria.
2.4 Projects listed in Appendix 3 have applied for and are eligible for funding. However, further information is required about their funding package before they are brought forward for approval.
2. Finance
2.1 After setting aside £50,000 for major schemes there is an allocation of £150,000 in the Recreation and Heritage capital programme for 2004/05 for the Community Buildings Fund. After allowing for decisions taken on 13 May 2004 amounting to £60,755 there remains a balance of £89,245. If the recommended allocations in this report of £42,520 are agreed a balance of £46,725 would remain for the rest of the financial year.
Recommendation
that partnership funding totalling £42,520 be approved for allocation from the Community Buildings Fund as listed below:
Hall/Centre |
District |
£ |
Blackfield Neighbourhood Centre, Fawley |
New Forest |
703 |
Bramley Village Hall Trust |
Basingstoke & Deane |
12,500 |
Denmead War Memorial Hall |
Winchester |
2,193 |
East Woodhay Village Hall |
Basingstoke & Deane |
467 |
Stanmore Community Association |
Winchester |
1,657 |
Victoria Hall, Hartley Wintney West Tisted Village Hall |
Hart East Hants |
12,500 12,500 |
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Total |
42,520 |
Section 100 D - Local Government Act 1972 - Background Documents
The following documents disclose facts or matters on which this report, or an important part of it, is based and has been relied upon to a material extent in the preparation of this report.
NB the list excludes:
Published works
Documents, which disclose exempt or confidential information as, defined in the act.
Title Location
Applications for financial assistance Community Support Service
Appendix 1
The application criteria for the Community Grants Fund is as follows:
Partnership funding is granted for:
· Building repairs, extensions and refurbishments
· Health and Safety issues
· Equipment to improve the buildings and increase usage
· Feasibility Studies
Who can apply:
· Village Halls (not parish run halls)
· Community Associations
· Other similar community groups
· Church Organisations that have a separate community programme on their property
Funding criteria:
· For projects costing less than £15,000, the funding criteria is up to one third of the cost.
· For projects costing more than £15,000, the grant is calculated at 50% of the combined district and parish contribution up to a maximum of 25% of the project costs or £12,500, whichever is the lesser.
· Feasibility Studies - applications will be considered for 50% of the cost up to a maximum of £500
Priority Criteria:
1. Health and safety issues that could result in the building being closed or activities seriously curtailed if the work is not carried out.
2. The work is absolutely essential in order to meet the terms of the Disability Discrimination Act. (It has been widely publicised that these types of buildings will not be closed provided reasonable steps have been taken to meet the terms of the Act).
3. The project is part of a phased development and this element is essential to it's overall completion.
4. Non priority work.
Appendix 2
Priority 1 Health and Safety
Hall/Centre |
District |
£ |
Blackfield Neighbourhood Centre, Fawley West Tisted Village Hall |
New Forest East Hants |
703 12,500 |
Total |
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13,203 |
Priority 2 Disability Discrimination Act
Hall/Centre |
District |
£ |
Denmead War Memorial Hall |
Winchester |
2,193 |
Stanmore Community Association Victoria Hall Hartley Wintney |
Winchester Hart |
1,657 12,500 |
Total |
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16,350 |
Priority 4 Applications for General Improvement Works
Hall/Centre |
District |
£ |
Bramley Village Hall Trust |
Basingstoke & Deane |
12,500 |
East Woodhay Village Hall |
Basingstoke & Deane |
467 |
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Total |
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12,967 |
Applications awaiting further information about funding
Hall/ Centre |
District |
£ |
Priority |
Beech Village Hall |
East Hampshire |
12,500 |
1 |
Brockenhurst Village Hall Froyle Village Hall Highclere Village Hall |
New Forest East Hants Basingstoke & Deane |
12,500 10,000 12,500 |
4 2 2 |
Kilmeston Village Hall |
Winchester |
12,500 |
2 |
King Edward VII Memorial Hall Upper Clatford |
Test Valley |
12,500 |
2 |
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Total |
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72,500 |
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Name: |
Blackfield Neighbourhood Centre, Fawley |
Consultation: |
The local member, Cllr Lee Dunsdon has been consulted |
Project: |
Replace and relocate boiler |
Priority: |
1 - Health & safety |
Criteria: |
Building repairs, extensions and refurbishment |
Links to Corporate Strategy |
Improving buildings to enable local communities to access the services and facilities they need. This project will improve the facilities and extend their use to the community |
Cost: |
£2,110 |
General Reserves: |
£3,500 |
Project Reserves: |
Nil |
Statement: |
The boiler has broken down and requires replacement and relocation due to health and safety reasons. At present the hall has no heating or hot water. |
Funding: |
New Forest District Council - grant applied for - no amount specified Fawley Parish Council - grant applied for - no amount specified |
Recommendation: |
£703 as one third of project cost |
Name: |
Bramley Village Hall Trust |
Consultation: |
The local member, Cllr Keith Chapman has been consulted |
Project: |
Extend hall to provide additional meeting room and storage area |
Priority: |
4 - Non priority |
Criteria: |
Building repairs, extensions and refurbishment |
Links to Corporate Strategy |
Improving buildings to enable local communities to access the services and facilities they need. This project will improve the facilities and extend their use to the community |
Cost: |
£177,982 |
General Reserves: |
£3,664 |
Project Reserves: |
£12,000 for this project |
Statement: |
There is a need for additional space as many bookings have had to be turned down. This project will provide space for quiet meetings regardless of activities in the main hall. Additional storage is needed to replace three existing sheds that will make way for the extension. |
Funding: |
Own Funds - £12,000 Basingstoke & Deane Borough Council - £150,000 agreed Bramley Parish Council - no funds available this year |
Recommendation: |
£12,500 as 50% of combined district and parish contribution |
Name: |
Denmead War Memorial Hall |
Consultation: |
The local member, Cllr Felicity Hindson has been consulted |
Project: |
Provide disabled toilet facilities |
Priority: |
2 - Disability Discrimination Act |
Criteria: |
Building repairs, extensions and refurbishment |
Links to Corporate Strategy |
Improving buildings to enable local communities to access the services and facilities they need. This project will improve the facilities and extend their use to the community |
Cost: |
£6,580 |
General Reserves: |
£15,000 |
Project Reserves: |
Nil |
Statement: |
This work is required to comply with the Disability Discrimination Act |
Funding: |
Own funds - £1,097 Winchester City Council - £2,193 applied for - (the city council have advised that this application missed their funding deadline for this financial year and will not be supported unless a case for emergency funding is made) Denmead Parish Council - £1,096 applied for |
Recommendation: |
£2,193 as one third of project cost |
Name: |
East Woodhay Village Hall |
Consultation: |
The local member, Cllr John Wall has been consulted |
Project: |
Repaint exterior of hall and minor repairs |
Priority: |
4 - non priority work |
Criteria: |
Building repairs, extensions and refurbishment |
Links to Corporate Strategy |
Improving buildings to enable local communities to access the services and facilities they need. This project will improve the facilities and extend their use to the community |
Cost: |
£1,400 |
General Reserves: |
£3,000 |
Project Reserves: |
Nil |
Statement: |
This work is required due to general weathering |
Funding: |
Basingstoke & Deane Borough Council - application to be made East Woodhay Parish Council - £100 applied for Other donations - £1,000 |
Recommendation: |
£467 as one third of project cost |
Name: |
Stanmore Community Association |
Consultation: |
The local member, Cllr Phrynette Dickens has been consulted |
Project: |
Works to include: · provision of disabled toilet · modernisation of kitchen · improve lighting · additional storage · provide accessible entrance
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Priority: |
2 - Disability Discrimination Act |
Criteria: |
Building repairs, extensions and refurbishment |
Links to Corporate Strategy |
Improving buildings to enable local communities to access the services and facilities they need This project will improve the facilities and extend their use to the community |
Cost: |
£4,970 |
General Reserves: |
£4,000 |
Project Reserves: |
Nil |
Statement: |
The works are required to comply with the Disability Discrimination Act and to bring the kitchen up to health and hygiene standards |
Funding: |
Winchester City Council - £2,550 confirmed Town account - £1,275 confirmed |
Recommendation: |
£1,657 as one third of project cost |
Name: |
Victoria Hall, Hartley Wintney |
Consultation: |
The local member, Cllr Jonathon Glen has been consulted |
Project: |
Upgrade stage with new electrical circuits, lighting, audio induction loop, PA, video system, storage and curtains. |
Priority: |
2 - Disability Discrimination Act |
Criteria: |
Building repairs, extensions and refurbishment Health & Safety Issues |
Links to Corporate Strategy |
Improving buildings to enable local communities to access the services and facilities they need. This project will improve the facilities and extend their use to the community |
Cost: |
£46,332 |
General Reserves: |
£15,000 |
Project Reserves: |
£10,000 for this project |
Statement: |
The stage is over 100 years old and has suffered much abuse over the years. The electrical wiring has been condemned and there are no proper lighting controls. Audio facilities are outdated and a loop system is required to comply with DDA. The curtains are also threadbare. Upgrading of this facility will enable it to be used once more plus it is planned to start a film club for both the elderly and young. |
Funding: |
Own funds - £10,000 Hart District Council - application made - no amount specified Hartley Wintney Parish Council - application made - no amount specified Other applications to be made to make up shortfall |
Recommendation: |
50% of combined district and parish council contributions up to a maximum of £12,500 subject to confirmation |
Note - Other funds to be confirmed
Name: |
West Tisted Village Hall |
Consultation: |
The local member, Cllr Sir James Scott has been consulted |
Project: |
Provide new hall to replace existing closed building |
Priority: |
1 - Health & safety |
Criteria: |
Building repairs, extensions and refurbishment Health & Safety Issues |
Links to Corporate Strategy |
Improving buildings to enable local communities to access the services and facilities they need. This project will improve the facilities and extend their use to the community |
Cost: |
£160,000 |
General Reserves: |
£126,000 |
Project Reserves: |
£53,000 maintenance trust fund (restricted by permanent endowment) |
Statement: |
The consultant architect (from East Hampshire District Council) has confirmed the existing building that is closed for safety reasons is beyond economic repair. Local consultation shows a need for a new hall. There is also the opportunity to take over the use of an adjoining playing field linked to the new hall. |
Funding: |
Own funds - £125,000 East Hampshire District Council - application made - no amount specified No Parish Council - Parish Meeting only with no funds available Other applications to be made to make up shortfall (Hampshire Playing Fields Association and Lottery funds for Sports and Arts) |
Recommendation: |
50% of district council contribution up to a maximum of £12,500 subject to confirmation |
Appendix 3
Organisations that have applied for and are eligible for funding but more information about their funding package is required
Name: |
Beech Village Hall |
Local Member: |
Cllr Anthony Ludlow |
Project: |
Demolish and replace existing building with new hall |
Priority: |
1 Health and safety |
Criteria: |
Building repairs, extensions and refurbishment (new building) |
Links to Corporate Strategy |
Improving buildings to enable local communities to access the services and facilities they need. This project will provide new facilities for the use of the community |
Cost: |
£746,000 |
General Reserves: |
£3,000 |
Project Reserves: |
£20,000 |
Statement: |
This project is needed to provide adequate meeting and recreational facilities within Beech as recommended in the village survey and analysis carried out in December 2002, and to ensure such facilities are compliant with the Disability Discrimination Act. |
Funding: |
East Hampshire District Council - £24,000 confirmed Beech Parish Council - £10,000 confirmed Own funds - £20,000 Lottery application - £300,000 (planned to be submitted in October 2004) Local fundraising - £266,000 Other sources - £100,000 |
Recommendation: |
£12,500 as 50% of combined district and parish council contribution subject to maximum funding limit. |
Notes - Date and status of lottery application to be confirmed
Name: |
Brockenhurst Village Hall |
Local Member: |
Cllr. Ken Thornber |
Project: |
Extend village hall to provide new stage, craft room and exhibition space. |
Priority: |
4 Non Priority |
Criteria: |
Building repairs, extensions and refurbishment. |
Links to Corporate Strategy |
Improving buildings to enable local communities to access the services and facilities they need. This project will improve the facilities and extend their use to the community |
Cost: |
£821,000 |
General Reserves: |
£112,500 |
Project Reserves: |
£160,000 for development of buildings other than the Village Hall held as restricted funds |
Statement: |
The aim of the project is to extend the village hall to enable the provision of a cultural and arts centre for both Brockenhurst and the surrounding area. |
Funding: |
New Forest District Council - application made - no amount specified Brockenhurst Parish Council - application made - £40,000 Arts Council - application made - £600,000 (decision not yet made) Additional applications made to 12 charitable trusts |
Recommendation: |
£12,500 as 50% of combined district and parish council contributions subject to maximum funding limit and confirmation |
Notes - Status of Arts Council bid to be confirmed
June - Arts council bid unsuccessful
Name: |
Froyle Village Hall |
Local Member: |
Cllr Sir James Scott |
Project: |
Extend kitchen, refurbish toilet area and provide disabled toilets and accessible entrance |
Priority: |
2 - Disability Discrimination Act |
Criteria: |
Building repairs, extensions and refurbishment Health and safety issues |
Links to Corporate Strategy |
Improving buildings to enable local communities to access the services and facilities they need. This project will improve the facilities and extend their use to the community |
Cost: |
£98,700 |
General Reserves: |
£28,000 |
Project Reserves: |
Nil |
Statement: |
Required to provide more space to cope with village events and provide disabled toilet to comply with Disability Discrimination Act. |
Funding: |
East Hampshire District Council - £15,000 applied for Froyle Parish Council - £5,000 applied for Own funds - £10,000 Other donations - £8,000 Lottery - £45,700 applied for |
Recommendation: |
£10,000 as 50% of combined district and parish council contributions subject to confirmation |
Note: awaiting outcome of lottery bid
Name: |
Highclere Village Hall |
Local Member: |
Cllr John Wall |
Project: |
Refurbish hall to include: · creation of disabled toilet · improved access for elderly and disabled · removal of all damp and noise pollution · improved insulation · enlarged floor area & seating capacity · upgrading and updating of electrics
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Priority: |
2 - Disability Discrimination Act |
Criteria: |
Building repairs, extensions and refurbishment Health and safety issues |
Links to Corporate Strategy |
Improving buildings to enable local communities to access the services and facilities they need. This project will improve the facilities and extend their use to the community |
Cost: |
£159,875 |
General Reserves: |
£18,023 |
Project Reserves: |
Nil |
Statement: |
These works have been identified following local consultation and an access audit. |
Funding: |
Own funds - £20,000 Basingstoke & Deane Borough Council - £43,000 applied for Highclere Parish Council - £5,000 applied for Lottery application - £75,000 applied for Local donations - £6,875 |
Recommendation: |
£12,500 as 50% of combined district and parish council contribution subject to maximum limit and confirmation |
Note: awaiting outcome of lottery bid
Name: |
Kilmeston Village Hall |
Local Member: |
Cllr Susan Glasspool |
Project: |
Refurbish hall, kitchen and toilets to modern standards and to meet DDA requirements |
Priority: |
2 Disability Discrimination Act |
Criteria: |
Building repairs, extensions and refurbishment |
Links to Corporate Strategy |
Improving buildings to enable local communities to access the services and facilities they need. This project will improve the facilities and extend their use to the community |
Cost: |
£118,182 |
General Reserves: |
£20,000 |
Project Reserves: |
£9,000 for this project |
Statement: |
Current building is non compliant with DDA and is barely acceptable for general use. Standards of heating are inadequate for use by elderly. There is no other facility available to encourage social inclusion in the village. |
Funding: |
Own funds - £19,000 Winchester City Council - £20,000 confirmed over 2 years Kilmeston Parish Council - £5,000 applied for Community fund - £70,849 application made |
Recommendation: |
50% of combined district and parish council contributions to a maximum of £12,500 subject to confirmation |
Notes: date and status of Lottery bid to be confirmed
Name: |
King Edward VII Memorial Hall, Upper Clatford |
Local Member: |
Cllr Patrick Pierce |
Project: |
Extension to hall to provide new toilets including disabled, new main entrance with ramped access |
Priority: |
2 Disability Discrimination Act |
Criteria: |
Building repairs, extensions and refurbishment |
Links to Corporate Strategy |
Improving buildings to enable local communities to access the services and facilities they need. This project will improve the facilities and extend their use to the community |
Cost: |
£110,200 |
General Reserves: |
£1,700 |
Project Reserves: |
£14,500 for this project |
Statement: |
The hall was built in the 1950s and is now in need of updating and refurbishment. The principle concern is to provide access and toilets facilities for the disabled to meet DDA requirements. |
Funding: |
Test Valley Borough Council - £18,750 applied for (the council reports application not received by them) Upper Clatford Parish Council - £6,250 applied for Community Fund (Lottery) - £45,000 application to be made Own funds - £27,500 (some of which still to be raised) |
Recommendation: |
50% of combined district and parish council contributions to a maximum of £12,500 subject to confirmation |
Note: date and status of Lottery bid to be confirmed
Name: |
Rockbourne Village Hall |
Local Member: |
Cllr Katherine Heron comments that this is a small village on the county border and consequently the precept is very small. She requests that a larger contribution be considered. |
Project: |
Extend and refurbish hall to provide new and accessible facilities including new meeting room, kitchen, storage and toilets. |
Priority: |
2 - Disability Discrimination Act |
Criteria: |
Building repairs, extensions and refurbishment |
Links to Corporate Strategy |
Improving buildings to enable local communities to access the services and facilities they need. This project will improve the facilities and extend their use to the community |
Cost: |
£150,000 |
General Reserves: |
£7,900 |
Project Reserves: |
Nil |
Statement: |
This work will particularly benefit older and disabled people living in Rockbourne which has poor public transport and no community transport scheme. |
Funding: |
Own funds - £8,150 New Forest District Council - £9,000 applied for Rockbourne Parish Council - £1,000 applied for Community Fund/DEFRA £127,350 applied for (response not expected before end of 2004) |
Notes |
We have already contributed £500 in 2003/04 for a feasibility study. This study has also been supported by the Community Fund, district and parish councils. This application is for the main building project. |
Recommendation: |
50% of the combined district and parish council contributions to a maximum of £5,000 subject to confirmation (based on notified contributions) |
Note: date and status of DEFRA/Community Fund bid to be confirmed
