Archived decisions
AT A MEETING of the HAMPSHIRE FIRE AND RESCUE AUTHORITY held at the Borough Council Offices, Eastleigh on 14 July, 2004. (To be confirmed at the Authority meeting in September)
PRESENT:
Councillors: Mrs. A.E. Bailey; Mrs.E. Baker; Mrs. E.S.M. Barron; A. Bentley;
M.F. Cartwright; K. Chapman; E.F. Gale MBE; P. Galton, Mrs. D. Harrison; P.A. Heath;
Mrs. P.G.E. Holden-Brown; D. Horne; K. House, P.R.C. Hutcheson; D.A Kirk; P. Luffman; R. McIntosh; R.H. Price; K.P.J. Searle; R. Smith; Mrs. M.D. Snaith; J. Stocks; R. Williams; M. Woodhall.
251 APOLOGIES
Apologies for absence were received from Councillor R. Baulk.
252 APPOINTMENT OF CHAIRMAN
RESOLVED:
That Councillor M.F. Cartwright be appointed Chairman until the annual meeting of the Authority in 2005.
253 CHAIRMAN'S COMMUNICATIONS
The Chairman welcomed new Members to their first meeting and in particular thanked Councillor G. Semmens of Portsmouth who had taken an active part in Fire Authority business. It was noted that the Chairman had written to former Members thanking them for their support. The Chairman also reported that the Chief Officer would be issuing a regular `digest' for Members about forthcoming events and that a Members' Awareness Day would be held in September specifically for new Members, although it was noted that all Members were welcome to attend. The Chairman also reported on the success of a play conducted by The Westgate School, Winchester about arson which would be made widely available to other schools up and down the country.
254 APPOINTMENT OF VICE-CHAIRMEN
RESOLVED:
That Councillors P.A. Heath and R. Smith be appointed Vice-Chairmen until the annual meeting of the Authority in 2005.
255 DECLARATIONS OF INTEREST
Members were mindful that, where they believed they had a personal or personal prejudicial interest in any matter to be considered at the meeting, they should normally at the time of the debate, declare their interest and, having regard to the circumstances described in paragraphs 9, 10, 11 and 12 of the Fire Authority's Code of Conduct, consider whether to leave the meeting whilst the matter was discussed.
256 MINUTES
The Minutes of the meeting of the Authority held on 26 May, 2004 were confirmed as a correct record and signed by the Chairman.
Arising thereon:
Chairman's Communications and Incidents of Interest (Minute 235)
It was noted that the Chief Officer intended to present future reports on an area basis incorporating fire safety initiatives..
Presentation by Marianne Abley of the Audit Commission on "Performance Appraisal for Principal Fire Officers" (Minute 236)
It was noted that this was now progressing and Members would be kept up to date.
HRFS Partnership Agreement with Hampshire County Council about Sprinkler System Installation and Risk Reduction Activities (Minute 237)
It was noted that this was progressing.
Regional Management Board : Progress Report (Minute 240)
It was agreed that the leaders of the opposition groups would be invited to attend meetings of the Regional Management Board as observers and that any such attendance would constitute an approved duty for the purpose of travelling. It was also noted that Members would receive regular e-mails with web links to the agenda and minutes for the Board meetings.
Audit Commission's Verification Study : Fire and Rescue Service Modernisation and Pay and Conditions Agreement (Minute 241)
It was reported that the Audit Commission had undertaken stage II of their verification study and had provisionally awarded an amber + to the service. It was agreed that a copy of the full Audit Report would be circulated to Members once available. It was also noted that the Corporate Performance Assessment (CPA) would commence in February 2005 and that dates would be circulated in due course.
257 DEPUTATIONS
There were no deputations under this item.
258 MEMBERS' QUESTIONS
There were no Members' questions under this item.
259 APPOINTMENT OF COMMITTEES, DEPUTIES AND OTHER APPOINTMENTS
The Authority considered the report of the Clerk (Item 9 in the Minute Book) on the appointment of Committees, deputies and other appointments and a proposal to establish a new committee to monitor and review corporate governance and internal audit related matters.
RESOLVED:
(i) That, for the purposes of Part 1 of the Local Government and Housing Act 1989, the allocation of seats on the committees of the Authority, be as follows:
Committee |
Conservative Group |
Liberal Democrat Group |
Labour Group |
Finance and General Purposes |
7 |
4 |
2 |
Personnel |
7 |
3 |
2 |
Performance Review |
4 |
2 |
1 |
Standards |
3 |
1 |
1 |
(ii) That Members be appointed to the four Committees and other groups as follows:-
Finance and General Purposes Committee
Mrs. E.S.M. Barron |
P. Luffman |
M.F. Cartwright |
R.H. Price |
P.A. Heath (Chairman) |
R. Smith (Southampton) |
Mrs.P.G.E. Holden-Brown |
Mrs. M.D. Snaith |
D. Horne (Portsmouth) |
J. Stocks |
K. House |
M.J. Woodhall |
P.R.C. Hutcheson (Vice-Chairman) |
Mrs E. Baker (Portsmouth) |
D. Horne (Portsmouth) |
Mrs. A.E. Bailey |
D.A. Kirk |
R. Baulk |
R. McIntosh (Vice-Chairman) |
A Bentley (Portsmouth) |
K.P.J. Searle |
K. Chapman (Chairman) |
|
P. Galton (Southampton) |
|
E.F. Gale, MBE |
|
Mrs. D. Harrison |
Mrs E. Baker (Portsmouth) |
D.A. Kirk (Chairman) |
Mrs. E.S.M. Barron |
R. Williams (Southampton) |
Mrs. A.E. Bailey |
J. Stocks (Vice-Chairman) |
K. Chapman |
Mrs W. Allen 
Miss S. Roberts Fairness and Dignity Group
M.F. Cartwright (Chairman ex-officio)
Mrs. E.S.M. Barron (deputy to be nominated by LD group as and when required)
D. Horne (Portsmouth) (Deputy - P. Luffman)
R. Baulk
Community Fire Safety Strategic Steering Group
M.F. Cartwright (Chairman ex-officio)
R. Baulk
Mrs. P.G. Holden-Brown
R. McIntosh
Mrs. M.D. Snaith
P. Galton (deputy to be nominated by LD group as and when required)
D. Horne (Portsmouth) (Deputy - K.P.J. Searle)
Crime and Disorder Partnerships
K. Chapman - Basingstoke
M.F. Cartwright - East Hampshire
Mrs. P.G.E. Holden-Brown - Eastleigh
R. Price - Fareham
K.P. Searle - Gosport
J. Stocks - Hart
E.F. Gale, MBE - Havant
Mrs. E.S.M. Barron - New Forest
A. Bentley - Portsmouth
R. Baulk - Rushmoor
R. Smith - Southampton
M. Woodhall - Test Valley
Mrs. A.E. Bailey - Winchester
Corporate Management Team (CMT)
M.F. Cartwright - Chairman
P. Heath - Vice-Chairman
R Smith (Southampton) - Vice-Chairman
K. Chapman (Chairman of Personnel Committee )
Mrs. E.S.M. Barron (Liberal Democrat) - Minority Party Spokesperson
R.H. Price (Liberal Democrat) - Minority Party Spokesperson
D. Horne (Labour) - Minority Party Spokesperson
(iii) That a Governance Committee be established as a formal committee of the Authority with the following terms of reference:
· To adopt, review and amend the Corporate Governance framework for the Hampshire Fire and Rescue Authority
· To receive and consider appoints from the Treasurer on internal audit strategy, planning and delivery.
(iv) That the following Members be appointed to the Governance Committee and the Treasurer be asked to investigate and report to the next meeting of the Authority on the co-option of appropriately qualified independent Member(s) to the new committee:
A. Bentley (Portsmouth) |
Mrs. P.G. Holden-Brown |
P.R.C. Hutcheson |
R. McIntosh |
R. Smith (Southampton) (Vice Chairman) |
Mrs. M.D. Snaith (Chairman) |
R. Williams (Southampton) |