Contact: Stuart Jarvis, ext 6124 email: [email protected]

Bob Lisney, ext 6647 email: [email protected]

1. Summary

1.1 The following decisions are sought:

(i) That the Executive Member for Spatial Strategy recommends that the Hampshire Material Resources: Minerals and Waste Development Scheme be approved for submission to the First Secretary of State, subject to Portsmouth and Southampton City Councils' formal agreement to a joint Scheme.

(ii) That Cabinet approves the Hampshire Material Resources: Minerals and Waste Development Scheme for submission to the First Secretary of State, subject to Portsmouth and Southampton City Councils' formal agreement to a joint Scheme.

(iii) That, in the event of Portsmouth City Council and/or Southampton City Council not agreeing to a joint Scheme, the Director of Environment be authorised to modify and submit an amended version to the First Secretary of State.

2. Reason

2.1 The Scheme is a procedural document which does not in itself address any of the Corporate Aims. However the Material Resources Strategy addresses Aim 2 (Stewardship of the Environment), and the community engagement process, as part of the Strategy's preparation, relates to Aim 4 (Building Strong and Safe Communities).

2.2 The Planning and Compulsory Purchase Act 2004 requires each mineral and waste planning authority to prepare a Development Scheme within six months of the commencement of the Act. The Planning and Compulsory Purchase Act 2004 received Royal Assent on 13 May 2004, and the commencement date for the relevant part of the Act 2004 is 28 September 2004. Hampshire County Council and the City Councils are therefore required to produce a Minerals and Waste Development Scheme by 28 March 2005.

2.3 The Hampshire Material Resources Strategy Minerals and Waste Development Scheme is a joint Scheme on behalf of the County and City Councils and fulfils the statutory requirements of the Planning and Compulsory Purchase Act 2004.

3. Other Options Considered and Rejected

3.1 The option of the County and City Councils preparing separate Schemes was rejected as mineral and waste planning policy is best addressed jointly between urban and neighbouring rural areas.

4. Conflicts of Interest Declared by the Decision Maker or Other Executive Member Consulted - None.

5. Dispensation granted by the Standards Committee - Not applicable.

6. Reason(s) for the Matter being dealt with if Urgent - Not applicable.

Approved by: Date:

Councillor J K Glen

Approved by: ....................................... Date:.........................

Councillor T K Thornber

Contact: Stuart Jarvis, ext 6124 email: [email protected]

Bob Lisney, ext 6647 email: [email protected]

1. Summary

1.1 The County Council has been preparing a Hampshire Material Resources Strategy in partnership with Portsmouth and Southampton City Councils and Project Integra. The Strategy is an innovative approach to addressing the existing issues concerning the management of minerals, waste and other resources. It has been developed over the past 18 months in response to the County Council's Corporate Strategy objective to produce a material resources strategy and land use plan for the county.

1.2 The traditional method for dealing with planning for minerals and waste management has been to assess likely demand for minerals and likely growth in waste arisings and to use this information to plan for the delivery of the necessary level of facilities. The Hampshire Material Resources Strategy takes a different approach by integrating the strategic management of services and planning for resource management infrastructure and land use issues to reduce the demand for primary mineral resources, reduce waste generation and maximise opportunities for the recovery of materials (resources) before disposal of residuals. The approach parallels the new spatial planning approach in the Planning and Compulsory Purchase Act 2004, which requires planning authorities to take into account socio-economic and environmental objectives in planning for the development of their areas. The philosophy of the Hampshire Material Resources Strategy relates well with the new legislative requirements of the Planning and Compulsory Purchase Act 2004.

1.3 The Planning and Compulsory Purchase Act 2004 has introduced substantial changes to the planning system, replacing the old-style system of Regional Planning Guidance, Structure Plans and Local Plans with new-style Regional Spatial Strategies and Development Frameworks. The details of the new legislation, particularly with regard to the Regional Spatial Strategies, were reported to the Environment Policy Review Committee on 8 September 2004. This report outlines the County Council's responsibilities as a Mineral and Waste Planning Authority for preparing a Mineral and Waste Development Framework as a replacement to the Hampshire, Portsmouth and Southampton Minerals and Waste Local Plan.

2. Corporate Strategy

2.1 The Scheme is a procedural document which does not in itself address any of the Corporate Aims. However the Material Resources Strategy addresses Aim 2 (Stewardship of the Environment), and the community engagement process, as part of the Strategy's preparation, relates to Aim 4 (Building Strong and Safe Communities).

3. Minerals and Waste Development Frameworks

3.1 Under the Planning and Compulsory Purchase Act 2004 mineral and waste planning authorities are required to prepare a series of policy documents within a Mineral and Waste Development Framework. The Framework comprises a series of Mineral and Waste Development Documents, which can be prepared in sequence and/or concurrently. The most important Development Documents are the Development Plan Documents, of which the critical one is a Core Strategy which under Regulation 6 of the Local Development Regulations 2004 comprise statements on:

(i) the development and use of land which the mineral and waste planning authority wishes to encourage;

(ii) any environmental, social and economic objectives which are relevant to the attainment of the above; and

(iii) the authority(s) general policies in respect of the above.

3.2 Other Development Plan Documents can address detailed issues like the provision of sites for mineral working and resource recovery developments. Also, planning authorities are required to prepare a Proposals Map - a Development Plan Document - which illustrates the policies contained within the Development Plan Documents.

3.3 In addition to the Development Plan Documents planning authorities may prepare Supplementary Planning Documents to illustrate the policies of the authority in more detail to help coordinate investment of the various implementation agencies and planning control decisions. Planning authorities also have to prepare a Statement of Community Involvement to illustrate how the public will be engaged in the preparation of planning policies and specific proposals (planning applications).

3.4 Finally, planning authorities are required to publish Sustainability Appraisals of their Development Documents which should include:

(i) an assessment of the impact of the proposed policies;

(ii) their consistency with other public policy - Planning Policy Statements, Regional Spatial Strategy and Community Strategies; and

(iii) an examination of other policy options.

3.5 Development Plan Documents and the Statement of Community Involvement are required to be submitted to the First Secretary of State and be the subject of a Public Examination into their `soundness'. Subsequently an Inspector's report is made to the planning authority which is obliged to adopt its recommendations.

3.6 However, before mineral and waste planning authorities can progress with their Mineral and Waste Development Documents they are required to submit to the First Secretary of State a Minerals and Waste Development Scheme setting out the programme for Development Document preparation.

4. Hampshire Materials Resources Strategy: Minerals and Waste Development Scheme

4.1 It is proposed that the Hampshire Minerals and Waste Development Framework will be called the Hampshire Material Resources Strategy. The Strategy will be prepared in partnership with Portsmouth and Southampton City Councils and in collaboration with Project Integra. Section 28 of the Planning Act permits the partnership, which is considered vital to the proper coordinated planning for mineral and waste resources between the principal urban and rural areas of geographic Hampshire.

4.2 The Material Resources Strategy has also been developed in association with major stakeholders - district and parish councils, businesses, public agencies and special interest groups - through a series of `community workshops'. Currently the work is focused on the Core Strategy, but it is intended that this stakeholder involvement/community engagement will be endorsed in the Statement of Community Involvement and continued for the preparation of all the Mineral and Waste Development Documents. However, the type of community engagement will vary depending on the issues involved. It should be noted that these community engagement initiatives are in addition to the wider statutory consultation phases, including the public examinations.

4.3 The preparation programme for Mineral and Waste Development Documents is set out in the attached appendix but the following table is a summary.

Hampshire Material Resources Strategy: Minerals and Waste Development Scheme

¹Development Plan Document; ²Supplementary Planning Document

4.4 The resources required to prepare and adopt the Mineral and Waste Development Documents in the Development Scheme will be allocated by the budget and service planning process but are broadly within the Environment Department's strategy. There is, however, a base budget contingency issue arising from funding the statutory Public Examination of the Development Documents which will need to be specifically addressed in preparing the budget for 2006/07.

5. Conclusions

5.1 The Hampshire Material Resources Strategy: Minerals and Development Scheme is an important document. It sets out a programme for delivering the Hampshire Material Resources Strategy, which will in turn facilitate the infrastructure required to meet Hampshire's waste management and minerals needs. In approving the publication of the Scheme, the County Council is committing itself to delivering a programme of Minerals and Waste Development Documents.

5.2 The resource implications of the Scheme are that over the three years, including the current one, they are broadly within the Environment Department's service planning strategy, subject to a base budget adjustment for 2006/07 that will be clarified in due course.

5.3 The timetable has been given careful consideration to ensure that it provides the correct balance between preparing necessary planning policy documents in a timely manner and committing resources to prepare the Development Document. The Government Office for the South East will scrutinise the Development Scheme as the Government considers the Scheme as a necessary part to delivering the sustainable development agenda.

Recommendations

1. That the Executive Member for Spatial Strategy recommends that the Hampshire Material Resources: Minerals and Waste Development Scheme be approved for submission to the First Secretary of State, subject to Portsmouth and Southampton City Councils' formal agreement to a joint Scheme.

2. That Cabinet approves the Hampshire Material Resources: Minerals and Waste Development Scheme for submission to the First Secretary of State, subject to Portsmouth and Southampton City Councils' formal agreement to a joint Scheme.

3. That, in the event of Portsmouth City Council and/or Southampton City Council not agreeing to a joint Scheme, the Director of Environment be authorised to modify and submit an amended version to the First Secretary of State.

8864/SJ/RPL