Contact: Louise Pickford - Tel: 01962 847355; e-mail: [email protected]

1 Summary

1.1 This report details 9 grant applications received from voluntary organisations in the borough of Havant. Details of these requests, which if agreed in the amounts recommended by officers would total £11,725 are attached as Appendix 2 to this report.

1.2 For Members information, a copy of the criteria endorsed at the previous meeting for allocating grants by this Committee is attached as Appendix 1 to this report.

1.3 At a meeting of Cabinet on 27 September 2004, it was agreed that, where it was necessary to expedite progress on a particular project, the Chairman shall be authorised to approve expenditure against the budget of up to £5,000 on that project after consultation with County Members of the Area Committee, her decisions to be reported at the next meeting.

1.4 Accordingly, it is recommended, as comments have not been received from officers of the County Council, that schedule items 6 and 7 (Bedhampton Methodist Playgroup and Bedhampton Community Allotment Project respectively) are dealt with in this way.

2 Corporate Strategy

2.1 These grants, if awarded, would support Aims 1 (maximising life opportunities) and 4 (building strong and safe communities) of the Corporate Strategy.

RECOMMENDATIONS:

1. That grants totalling £11,725 be made to voluntary organisations as specified in the report.

2. That schedule items 6 and 7 (Bedhampton Methodist Playgroup and Bedhampton Community Allotment Project respectively) be considered by the Chairman of the Committee and the decision be reported to the next meeting.

Section 100 D - Local Government Act 1972 - Background papers

The following documents disclose facts or matters on which this report, or an important part of it, is based and has been relied upon to a material extent in the preparation of this report.

NB the list excluded:

Published works.

Documents which disclose exempt or confidential information as defined in the Act.

TITLE FILE

Letters from organisations which Chief Executive's Department

applied for financial assistance

5dR80104

Appendix 1

HAVANT AREA COMMITTEE - CRITERIA FOR ALLOCATING GRANTS TO VOLUNTARY ORGANISATIONS AND OTHER BODIES

1. The project must support the aims and objectives of the Local Community Strategy for Havant or the County Council's Cabinet priorities which, within the remit of the Havant Area Committee are:

· Crime, Youth and Deprivation

· Education and Skills Development

· Older People

2. The project must be of significant benefit to the Havant Community, namely for the benefit of communities in one or more of the following County Electoral Divisions which, together, cover the area of the Borough of Havant:

3. The project must be a `not for profit' activity

4. Where possible the project should encourage self-help within organisations; grants would normally be a percentage of the sum required to complete the project

5. Preference will be given to applications for specific projects over applications for support towards `general running costs' of organisations or projects with on-going revenue implications such as salaries. Any applications for revenue support must state how the on-going costs will be met

6. Grants will, therefore, normally be `one-off'


7. Conditions may be attached to any grant if considered appropriate, eg availability of a facility/equipment for community use when not in use by the owning organisation. It is normal practice if a grant exceeds £2,000 that you will be required to provide a written statement confirming the use to which it was put. It is a requirement that whenever a grant is made your organisation uses the County Council's logotype in publicity material where appropriate. These can be found on the County Council's website at www.hants.gov.uk/logos

8. All applications for financial assistance must say whether funds are also being sought from and/or have been obtained from other sources including other parts of the County Council

9. Where financial support is sought towards a facility which is used by others, such as a hall or minibus, details should be given of the extent of that use in percentage terms and to what extent charges are made

Notes:

Only in exceptional circumstances will grants be made in respect of applications from:

· The Borough Council as it is a precepting body)

· Schools (exceptions might include special schools)

· Organisations already assisted centrally with a sum from Hampshire County Council

· Bodies requesting funds for onward distribution to charities eg mayoral appeals, carnivals, fetes

· Organisations or individuals already funded or part funded by existing Hampshire County Council Services

Applications will not be considered for projects which are:

· Supporting the funding of wages