Hampshire County Council

Executive Member - Recreation and Heritage Item 8

20 January 2005

Annual Programme Partnership Funding 2005/06

Report of the Director of Recreation and Heritage

Contact: Nicola Horsey Ext: 5423

1. Introduction

1.1 This report presents details of applications received for programme partnership funding from groups planning to organise arts projects for Hampshire residents during the next financial year.

1.2 The full list of applications received is attached in Appendix 2 supported by the budgets provided by each applicant with details of funding from other bodies where relevant. In each case the local member has been consulted and no specific issues have yet been raised.

2. Legal Implications

2.1 The County Council is able to utilise broad powers under the Local Government Act 1972 to provide financial support for the arts. In particular, Section 145 of the Act enables the Council to contribute towards the expenses of doing anything necessary or expedient for any of a number of purposes, including the provision of entertainment of any nature, or the provision of a theatre, concert hall, dance hall or other premises suitable for entertainment. The powers include the ability to contribute towards the expenses of maintaining a band or orchestra, and towards the development and improvement of the knowledge, understanding and practice of the arts.

3. Financial Details

3.1 The estimated base budget for 2005/06 is of £60,500, this includes a 2.5% increase on the 2004/05 budget for inflation. The reduction in the total funding available is due to two organisations, ArtSway and the Winchester Gallery, and their funding being moved from the Annual Programme grant to Revenue grant. The budget for 2005/06 will therefore be allocated as follows:

£

Project Partnership Funding	22,500
Festival Partnership Funding	11,000
Annual Programme Partnership Funding	17,000
Two for One Partnership Funding	10,000
Total	60,500

3.2 A financial summary is shown in Appendix 1. Prior to this meeting an overall sum of £46,800 is available for distribution.

4. Annual Programme Partnership Funding

4.1 Organisations which present a programme of arts activities over the year and would therefore be eligible for funding for different aspects of their professional programme are invited to make an application for a consolidated Programme Partnership Funding award. Applicants are asked to apply at this time to avoid the necessity of requesting support for different events through the year. They are significant arts providers in the county though not on the general scale of those on the revenue list where the County Council imposes greater burdens of reporting and monitoring.

4.2 The papers in Appendix 2 show the Programme funding applications prefixed with the letter P. These applications request grants to the value of £21,000. The recommendations total £17,000. The application from the Solent Peoples Theatre has not been considered as the organisation was awarded funding at the most recent Decision Day in November, 2004.

5. Impact Assessment

5.1 The organisations applying to this scheme target their activities to deprived areas of Hampshire/young people/physical and learning disabled adults and so on, thereby reaching parts of the community which are often excluded in various ways.

Recommendation

That the awards recommended in this report be approved.

Section 100 D - Local Government Act 1972 - background papers

The following documents disclose facts or matters on which this report, or an important part of it, is based and has been relied upon to a material extent in the preparation of this report.

NB the list excludes:

1. Published works

2. Documents which disclose exempt or confidential information as defined in the Act.

TITLE LOCATION

Detailed grant application forms County Arts Office

	Arts Partnership Funding Budget 2005/06
		Project	Festivals	Programme	Two for One	Total
		£	£	£	£	£
	Recreation and Heritage Budget	22,500	11,000	17,000	10,000	60,500
	Economic Development Budget		10,000			10,000
	Totals	22,500	21,000	13,000	10,000	70,500
	Present Financial Position
		Project	Festivals	Programme	Two For One	Total
	Funding approved on:
	18 November 2004	0	23,700	0	0	23,700
	Total approved to date	0	23,700	0	0	23,700
	Balance remaining for allocation	22,500	-2,700	17,000	10,000	46,800
	Financial implications of decisions sought at this meeting
		Project	Festivals	Programme	Two For One	Total
	Recommended awards	0	0	17,000	0	17,000
	Amount remaining for future decisions	22,500	-2,700	0	10,000	29,800

Appendix 2

Ref. Title Town Requested Recommended

P01 Phoenix Annual Programme 2005/06 Bordon £4,000 £4,000

P02 SCAT Annual Programme 2005/06 Various £5,000 £3,000

P03 Central Studio Annual Programme 2005/06 Basingstoke £4,000 £3,000

P04 Horndean Community Association Annual Programme Horndean £3,000 £3,000

P05 Winchester Rural Theatres Annual Programme 2005/06 Various £5,000 £4,000

Total £17,000

Appendix 2

Annual Programme Partnership Funding 2005/06 Date 20 January 2005

Application P01 Phoenix Annual Programme 2005/06

Applicant Jane Dawes Phoenix Arts Centre

Local Member informed of project:

Councillor W. J. Filer

Purpose For Which Assistance Is Sought

The Phoenix is a community arts centre serving the northern part of East Hampshire. It offers a theatre programme of professional and local work alongside a programme of visual and performing arts workshops largely aimed at physical and learning disabled adults from north and east Hampshire. The centre also tours a professional outreach theatre company to schools and other non-theatre audiences throughout the region. The centre works to increase access to the arts through its mixed ability workshops and by staging touring productions in non-theatre venues. In the East Hampshire area it has worked to improve social inclusion through touring its Same Difference drama project to both primary and secondary schools. The organisation

will also be touring a play and workshop project to schools and day centres to help with their understanding of 'person centred planning' and will be working with young carers to create a play illustrating the problems they face. The company will also be touring a play highlighting domestic violence. During 2003/04 the organisation staged 27 professional performances with an attendance of 2,079 and 19 amateur performances with an attendance of 1,463. During 2004/05 the organisation aims to present 29 professional performances with an attendance of 2,233 and 19 amateur performances with an attendance of 1,527.

Supports the Corporate Strategy by:

Maximising life opportunities for young people, those with physical and learning disabilities and the socially excluded through workshops and plays which address their concerns and aim to help address them.

Financial Information

Expenditure Amount Total

Staff costs 84,030 £246,553

Premises costs 18,500

Administration 13,184

Direct costs on programme 129,500

Other costs 1,339

Income Amount Total

Income from supported programme of arts events 65,700 £213,979

Income from productions and workshops 33,790

Outreach 30,000

Hampshire Adult Community Learning/ Hants Very Much 76,489

EHDC 6,000

ACESE 2,000

Deficit £32,574

Amount Requested £4,000

Amount Recommended £4,000

Previous Funding 2004/05 £3,000 Phoenix Annual Programme

2003/04 £1,000 Hants Very Much

2003/04 £3,000 Phoenix Arts Centre Annual Programme 2003/04

2002/03 £3,000 Phoenix Theatre Annual Programme 2002/03

Additional Comments This small company presents an ongoing programme with minimal public

support such that their touring programme now features in the Hog The Limelight Brochure. The company also reaches parts of the community often excluded from so many things.

Annual Programme Partnership Funding 2005/06 Date 20 January 2005

Application P02 SCAT Annual Programme 2005/06

Applicant Paul Hayles SCAT Theatre Company Havant

Local Member informed of project:

Councillor E.M. Byrom Expressed her support.

Purpose For Which Assistance Is Sought

SCAT Theatre Company is a touring small scale theatre company which aims to provide high quality theatre for 3 to 11 year old children in schools, arts centres, theatres and community venues. The organisation also offers a wide range of participatory workshops to schools and community venues. SCAT is currently working to increase access to its work through extending its venue base beyond schools and established public venues to include museums, libraries and non-established community venues. The organisation gives many children their

first experience of live theatre, particularly children in areas of deprivation within Hampshire. Participatory workshops allow children to discover and develop their creative skills as well as improving their social skills and confidence through involvement in performances of their own plays. In 2005/06 the organisation aims to develop a new show for pre-school audiences. During 2003/04 the organisation staged 133 professional performances with an attendance of 26,600 and 97 workshops with an attendance of 2,910. During 2004/05 the organisation aims to stage 148 professional performances with an attendance of 29,600 and 61 workshops with an attendance of 1,830.

Supports the Corporate Strategy by:

Maximising life opportunities through providing children the opportunity to engage and take part in theatre from a very young age in accessible surroundings.

Financial Information

Expenditure Amount Total

Staff costs 56,020 £75,320

Administration 6,500

Direct costs on supported programme 2,300

Publicity 3,500

Other costs (travel, insurance, contingency) 7,000

Income Amount Total

Income from supported programme of arts events 31,000 £66,000

Portsmouth City Council (Arts) 4,400

Portsmouth City Council (Education) 4,000

ACESE 26,600

Deficit £9,320

Amount Requested £5,000

Amount Recommended £3,000

Previous Funding 2004/05 £2,500 SCAT Annual Programme

2003/04 £2,500 SCAT Theatre Company Annual Programme 2003/04

2002/03 £2,500 SCAT Annual Programme 2002/03

Additional Comments SCAT Theatre Company has been working in Hampshire primary schools

for over ten years to great success and is in great demand by head teachers. This funding was passed to this budget by Education Committee for the fulfilment of the joint objectives of the two committees.

Annual Programme Partnership Funding 2005/06 Date 20 January 2005

Application P03 Central Studio Annual Programme 2005/06

Applicant Phil Pennington Central Studio Basingstoke

Local Member informed of project:

Councillor B. T. Gurden

Purpose For Which Assistance Is Sought

Central Studio will continue to present a varied programme of small scale touring theatre, live music, dance, film, children's theatre, workshops and youth arts activities. After a comprehensive review of its activities, relationships with other arts organisations in Basingstoke and its programming policies, the organisation intends to build on its existing youth provision through the further development of its theatre provision for young people and by a series of initiatives giving the opportunity for young people to work with professional

dance and film makers. It also intends to continue an initiative to broaden access to its programme, gaining a wider audience for all areas of its work and to foster collaborations with other Basingstoke arts providers. In 2005/06 the organisation aims to expand upon the successful Spring Into Dance Festival and the Film Production Course. During 2003/04 the organisation staged 68 professional performances with an attendance of 3,725 and 26 amateur performances with an attendance of 1,907. During 2004/05 the organisation aims to have staged 166 professional performances with an estimated attendance of 6,866 and 25 amateur performances with an attendance of 1,841.

Supports the Corporate Strategy by:

Maximises life opportunities by providing life long learning opportunities for young

people and the wider community through its workshops and other participatory activities.

Financial Information

Expenditure Amount Total

Staff costs 91,125 £151,125

Direct costs on supported programme 31,000

Technical support 5,500

Marketing 13,000

Bar costs 10,500

Income Amount Total

Income from supported programme of arts events (tbc) £33,833

Other income (tbc)

B&DBC 31,333

ACESE 2,500

Queen Mary's College (tbc)

Deficit £117,292

Amount Requested £4,000

Amount Recommended £3,000

Previous Funding 2004/05 £2,500 Central Studio Annual Programme

2003/04 £1,000 Spring Into Dance and CS Film Project

2003/04 £700 Basingstoke Film Festival 2003

2003/04 £2,500 Central Studio Annual Programme 2003/04

2002/03 £1,000 Basingstoke Film Festival

2002/03 £4,000 Central Studio Annual Programme 2002/03

Additional Comments Central Studio has a fine theatre space and rehearsal spaces. The programme of shows is a valuable part of the arts infrastructure in Basingstoke.

Annual Programme Partnership Funding 2005/06 Date 20 January 2005

Application P04 Horndean Community Association Annual

Programme 2005/06

Applicant Brendan Charles Horndean Community Association Hampshire

Local Member informed of project:

Councillor E.M. Byrom Expressed her support.

Purpose For Which Assistance Is Sought

Horndean Community Association aims to offer a comprehensive, popular and high quality programme of arts activities for all ages, abilities and sections of the community. The organisation provides a venue for professional and local amateur performances and a varied programme of participatory activities for adults and children. During 2005/06 the organisation will be concentrating on developing the services it offers young people following a consultation conducted by Proteus Theatre Company and developing its links with local schools. Young people from all sections of the community are encouraged to explore all mediums of the arts including performance, backstage and technical applications as well as arts and crafts. Productions are staged throughout the year showcasing the talent and skills acquired offering arts for the community by the community. The organisation promotes strong working relationships with professional artists who provide experiences that compliment productions and workshops undertaken in house. During 2003/04 the organisation staged 3 professional performances and 16 amateur performances. During 2004/05 the organisation aims

to present 6 professional performances and 16 amateur performances.

Supports the Corporate Strategy by:

Maximising life opportunities the local community with particular emphasis on the services it provides for young people.

Financial Information

Expenditure Amount Total

Salaries and wages 22,397 £42,095

Premises costs 5,362

Administration 2,090

Direct costs on programme 12,246

Income Amount Total

Weekly drama fees 6,404 £31,054

Box office 1,168

Holiday arts workshops 19,982

EHDC 3,500

Deficit £11,041

Amount Requested £3,000

Amount Recommended £3,000

Previous Funding 2004/05 £3,000 Horndean Community Association Annual Programme

2003/04 £3,000 Horndean Community Association Annual Programme 2003/04

2002/03 £3,000 Horndean Community Association Annual Programme 2002/03

Additional Comments HCA is working very well but will also have to include within its income

strategy the raising of £9,000 to cover costs of an increase in staffing

salaries for 2005/06 for all HCA staff.

Annual Programme Partnership Funding 2005/06 Date 20 January 2005

Application P05 Winchester Rural Theatres Annual Programme

2005/06

Applicant Marilyn Michalowicz Winchester Rural Youth Theatres Winchester

Local Member informed of project:

Councillor

Purpose For Which Assistance Is Sought

The Winchester Rural Youth Theatres consists of four regularly attended youth theatre groups and also of dance development work within the District which consists of two regularly attended youth dance groups. The organisation has been active for 10 years and it is now proposed that management of the organisation would be best placed within the professional and creative environment of the Theatre Royal Winchester's Education Department which now has a proven track record for strong and high quality outreach work. The organisation aims to advance the education and development of young people between the ages of 8 and 25 who are resident in rural parishes of the administrative District of Winchester City Council, in the performing arts and to promote, develop and support performing arts activities within the area for the benefit of young people. In 2005/06 the organisation aims to sustain work of a good artistic standard at the existing groups in Denmead, Waltham Chase, Stanmore and Swanmore and to maintain communication links with the Meon Youth Theatre. Youth Theatres are active on a weekly basis for three terms of 12 weeks per year, plus showcase and sharing events and visits to professional performances. The youth theatres operate on a mixed form basis, with well

structured devised work and exercises, as well as occasional scripted or choreographed pieces. The organisation understands the sustainability issues for rural activities and keep subscriptions for young people at levels which covers basic tutor and room hire costs, with 50% concessionary rate which is well publicised in all promotional literature. During 2003/04 the organisation staged 12 amateur performances and 18 workshops. During 2004/05 the organisation will stage 18 amateur performances and 8 workshops.

Supports the Corporate Strategy by:

Maximising life opportunities for young people in rural areas.

Building strong and safe communities by offering participatory arts activities.

Financial Information

Expenditure Amount Total

Staff costs 14,500 £19,000

Premises costs 1,000

Direct costs on programme 500

Marketing & publicity 3,000

Income Amount Total

Subscription 4,000 £14,000

Winchester City Council 10,000

Deficit £5,000

Amount Requested £5,000

Amount Recommended £4,000

Previous Funding 2003/04 £2,000 Winchester Rural Youth Theatres Annual Programme 2003/04

2002/03 £2,000 Winchester Rural Youth Theatres Annual Programme 2002/03

Additional Comments The new contract with the Theatre Royal Winchester means that this

innovative scheme for working with young people in rural areas has every

possibility of working well.