Archived decisions

Appendix 1

(On white paper)

Service

Revised budget 2004/05

Calculation of the cash limit for the revised budget 2004/05

The following table shows the progression from the original budget for 2004/05 to the cash limit for the revised budget 2004/05. Both are at estimated outturn prices 2004/05.


		£'000	£'000
Original budget 2004/05 at outturn prices			294,875
Transfers to/from other services
- Community Transport budget to Environment		(77)
Reclassification of expenditure between current and non current
- Financial Assessments Team		471
Other changes
- Apprenticeships in Older Peoples homes		45
- Apprenticeships - Youth Offending Teams		20
- IT Services - higher charges resulting from pay inflation		35
			494
			295,369

Inflation Provision added since the original budget - Inflation variation on Council Tax		(10)

Other variations -carry forward of 2003/04 underspending - Transfer to Capital (part of 2003/04 underspending) - Best Value review - transfer of additional funding - Partnership growth monies - Variation in government grants - Market supplements - Crime and Deprivation - Andover project		392 (300) (1) 400 2,046 1,250 38
			3,815
=	Cash limit for the revised budget 2004/05		299,184

Appendix 2

(on white paper)

Social Services

Revised budget 2004/05

Summary comparing the revised budget with the cash limit


	Cash Limit	Revised Budget	Variation
	Cash Limit	Revised Budget	Variation
	£'000	£'000	£'000	%

Cash limited expenditure

Service Strategy and Regulation	394	427	33	8.38
Balances for later allocation	2,817	2,970	153	-

Children and Families
Commissioning and Social Work	12,213	13,066	853	6.98
Support Services & Management costs	7,596	8,208	612	8.06
Children Looked After	26,043	24,688	-1,355	(5.20)
Family support services	3,828	4,930	1,102	28.79
Youth Justice	887	2,119	1,232	138.90
Other Children's and Families services	3,824	3,716	-108	(2.82)
Total	54,391	56,727	2,336	174.7

Older People (Aged 65 or Over) including Older Mentally Ill
Assessment and Care Management	7,735	8,456	721	9.32
Support Services & Management costs	11,341	12,255	914	8.06
Net cost of services	98,962	94,201	-4,761	(4.81)
Total	118,038	114,912	-3,126	12.6

Adults under 65 years with Physical or Sensory Impairment
Assessment and Care Management	4,987	5,254	267	5.35
Support Services & Management costs	3,028	3,272	244	8.06
Net cost of services	16,269	15,818	-451	(2.77)
Total	24,284	24,344	60	10.6

Adults under 65 years with Learning Disabilities
Assessment and Care Management	2,485	2,515	30	1.21
Support Services & Management costs	4,082	4,411	329	8.06
Net cost of services	38,196	39,295	1,099	2.88
Total	44,763	46,221	1,458	12.2


	Cash Limit	Revised Budget	Variation
	Cash Limit	Revised Budget	Variation
	£'000	£'000	£'000	%
Adults under 65 years with Mental Health Needs
Assessment and Care Management	3,967	4,120	153	3.86
Support Services & Management costs	1,990	2,150	160	8.04
Net cost of services	5,503	5,345	-158	(2.87)
Total	11,460	11,615	155	9.0

Other Adult Services
Assessment and Care Management	53	163	110	207.55
Support Services & Management costs	107	116	9	8.41
Net cost of services	1,042	1,042	0	0.00
Total	1,202	1,321	119	216.0

Supported Employment	874	873	-1	(0.11)
Asylum Seekers	435	435	0	0.00
Wessex YOT	3,109	1,916	-1,193	(38.37)
Children's Fund	2,661	2,664	3	0.11
Children's Trust	41	44	3	7.32
Supporting People	34,715	34,715	0	0.00
Overall Total	299,184	299,184	0	0.00

Appendix 3

(on pink paper)

Social Services

Revenue budget 2005/06

Calculation of the base budget 2005/06 - summary of cash limited expenditure

The following table shows the progression from the original budget for 2004/05 which was prepared at outturn prices 2004/05 to the base budget 2005/06 at outturn prices 2005/06.


		C & F	Other services	Total
		£'000	£'000	£'000
Original budget 2004/05 at outturn prices		59,287	235,588	294,875
Transfers to/from other services - Transfer to Environment - community transport - Policy and Resources - County Treasurers - financial Assessments - Policy and Resources - IT Services charge - Policy and Resources - Apprenticeships scheme		12 20	(77) 471 23 45	(77) 471 35 65
=	Adjusted original budget	59,319	236,050	295,369

Increases for inflation to November 2004 prices (see Annex 2)
-	Full year cost of pay awards in 2004/05
	Inflation allocated during 2004/05 from the central inflation contingency Inflation on business rates	(3)	(6)	(9)
-	Excess cost of inflation over the inflation allowance
Original budget at November 2004 prices

Other variations (see Annex 3)
-	Adjustments for FSS change Training Support Grant Preserved Rights Residential Allowance		923 2,364 3,784	923 2,364 3,784
-	Variations in government Grant	1,028	(1,841)	(813)
-	Reductions to offset excess inflation
-	Exclusion of non-recurring 2004/05 expenditure
	Virement between services HR Voluntary organisations database	(396)	(1,403) 4	(1,799) 4
-	Allowable base budget growth Joint Finance Taper Revenue effects of capital schemes	16	35 31	35 47


		C & F	Other services	Total
		£'000	£'000	£'000

Base budget at November prices Allocation for future inflation		59,964 1,791	239,941 4,850	299,905 6,641

=	Base budget 2005/06 at outturn prices	61,755	244,791	306,546

Annex 1 to Appendix 3

(on pink paper)

Service

Calculation of base budget 2005/06

Parameters used in the compilation


1	Definitions
1.1	The first stage in the construction of the budget for 2005/06 is the preparation of a base budget. The rules used this year are similar to those applied in 2004/05, which are summarised below.

1.2	The 2005/06 base budget is defined as the current year's budget adjusted for: · allocations made for inflation in 2004/05 including the full year effect of the provision made for pay awards in 2004/05 · exclusion of expenditure included in the 2004/05 budget which was financed by the carry forward of planned underspendings from 2003/04, the one-off use of reserves or balances, or which was approved on a non-recurring basis · the revenue effect of past capital programmes, subject to its inclusion in the approved capital programme · the full year effect of council-approved policies included in the current year's original budget, which have been introduced part-way through the year · changes in income volumes which are not the result of policy decisions · correction of arithmetical errors in the current year's budget · The following specific items:
		Education	Variations arising directly from changes in the number of pupils in schools, pupils eligible for free meals and numbers of days in the school year

		Environment	Routine highway and street lighting maintenance arising from variations in road length
			Variations in waste disposal volumes

		Social Services	Increased cost of joint finance schemes with health due to operation of the taper

Annex 2 to Appendix 3

(on pink paper)

Service

Calculation of base budget 2005/06

Significant costs of inflation


1.	Variation between the actual cost of inflation in 2004/05 and the provision for inflation included in the 2004/05 budget
					£'000		£'000

	Additional cost of inflation						399
	Less:
	-	Allocation from contingency for business rates					(9)
	=	Shortfall in the provision					390

2.	Significant costs of inflation between 2004/05 outturn prices and November 2004 prices
2.1	Pay awards							£000
	Provision was originally made in 2004/05 for pay awards of 2.5% to teachers and other employee groups.
	The additional cost in 2005/06 of the pay awards agreed in 2004/05 has been met in full and is:							348

	The pay awards agreed were:

	Negotiating body: Effective date:							%
	Local Government Services Staff Hampshire Management Grades		1 April 2004 1 April 2004					2.75 5.00

2.2	Non pay inflation
	Provision was originally made in 2004/05 for a net amount of							£2,733,000

	This was for general price increases of 2.5% (£4,451,000) offset by increased income to match inflation in gross expenditure

	An additional allocation was made to cover social care inflation above the 2.5% general inflation rate within the original cash limit of:							£1,500,000

	The most significant variations within this additional cost are as follows:		Outturn 2004/05 to November 2004 %					Cost in 2005/06 £
		Older Persons - residential, Day and Domiciliary care Adults - Residential, Day and Domiciliary Care		3.5-6.03 3.26-12.55				822 587
3.	Allocation for future inflation


				C & F		Adults		Total
				£000		£000		£000
	Provision for all pay awards of 2.95% in 2005/06			819		2125		2,944
	Increase in local government employers' pension contributions (from 225% to 250% of employee contributions)			297		663		960
	Provision for non-pay inflation at 2.5%			734		2560		3,294
	Reduction for increased income			(59)		(498)		(557)


	Total allocation for future inflation			1,791		4,850		6,641

Annex 3 to Appendix 3

(on pink paper)

Service

Calculation of base budget 2005/06

Significant variations

Major variations between the repriced budget 2004/05 and the base budget for 2005/06 at November 2004 prices contributing to the increase/decrease of £4.5m (1.5%) are set out below:


	Variations against the repriced 2004/05 budget
	£'000	%
Increased budget - made up of the following:
Transfer of specific grants to FSS	7,071
Variations in Government grants	(813)
Transfer to Policy and Resources - HR	(1,799)
Other miscellaneous variations	77

These monies along with efficiency savings to be utilised to meet additional statutory and budgetary pressures
	4,536	1.5

Annex 4 to Appendix 3

(on blue paper)

Social Services

Base budget 2005/06

Analysis of variations


	Adjusted original budget 2004/05	Variation in inflation to November 2004 prices		Other variations	Inflation allocation to 2005/06 outturn		2005/06 Base budget
	£'000	£'000	%	£'000	£'000	%	£'000
Net cash limited expenditure
Service Strategy and Regulation	394	5	1.27	49	0	0	448
Balances for later allocation	1,309	0	0.00	6,570	6,641		14,520
Children and Families
Commissioning and Social Work	19,602	78	0.40	1,125	0	0	20,805
Children Looked After	25,601	49	0.19	(1,365)	0	0	24,285
Family Support Services	3,772	10	0.27	1,146	0	0	4,928
Youth Justice	881	8	0.91	1,233	0	0	2,122
Other Children and Families Services	3,813	6	0.16	(120)	0	0	3,699
	53,669	151	0.28	2,019	0	0	55,839
Older People (aged 65 or over) including Older mentally ill
Assessment and Care management	19,011	69	0.36	1,238	0	0	20,318
Net cost of services	97,934	9	0.01	(3,837)	0	0	94,106
	116,945	78	0.07	(2,599)	0	0	114,424
Adults under 65 years with Physical or Sensory impairment
Assessment and Care management	7,964	27	0.34	302	0	0	8,293
Net cost of services	16,325	14	0.09	(457)	0	0	15,882
	24,289	41	0.17	(155)	0	0	24,175
	Adjusted original budget 2004/05	Variation in inflation to November 2004 prices		Other variations	Inflation allocation to 2005/06 outturn		2005/06 Base budget
Adults under 65 years with Learning Disabilities
Assessment and Care management	6,545	26	0.40	186	0	0	6,757
Net cost of services	38,196	54	0.14	1,111	0	0	39,361
	44,741	80	0.18	1,297	0	0	46,118
Adults under 65 years with Mental Health Needs
Assessment and Care management	5,844	17	0.29	219	0	0	6,080
Net cost of services	5,500	3	0.05	(174)	0	0	5,329
	11,344	20	0.18	45	0	0	11,409
Other Adult Services
Assessment and Care management	157	0	0.00	116	0	0	273
Net cost of services	1,042	3	0.29	(1)	0	0	1,044
	1,199	3	0.25	115	0	0	1,317

Supported Employment	874	1	0.11	30	0	0	905
Asylum Seekers	516	0	0.00	(83)	0	0	433
Children's Fund	2,472	0	0.00	189	0	0	2,661
Children's Trust	40		0.00	2	0	0	42
Supporting People	34,452	9	0.03	(2,044)	0	0	32,417
Wessex Youth Offending Team	3,125	11	0.35	(1,298)			1,838
Total base budget	295,369	399	0.14	4,137	6,641		306,546

Expenditure outside cash limit Support services and repair and maintenance of buildings Less charges to corporate and democratic core capital charges
Specific grants	(76,027)			814			(75,213)
Total net expenditure	219,342	399	0.00	4,951	6,641	0	231,333

Appendix 4

(on yellow paper)

Service

Revenue budget 2005/06

Proposals for growth and redeployment


	2005/06	2006/07	Staffing (FTEs)
	2005/06	2006/07	2005/06	2006/07
	£'000	£'000
Growth proposals:
Increase in passported FSS - to be used to meet the highest priority pressures as set out in section 5 of the report	6,863	6,863

Total increase allowed in the budget guidelines	6,863	6,863

Appendix 5

(on yellow paper)

Social Services

Revenue budget 2005/06

Proposals for efficiency savings and improvements



										Staffing (FTEs)
		05/06 C&F	05/06 Other	05/06 Total			06/07 C&F	06/07 Other	06/07 Total	05/06	06/07
		£'000	£'000	£'000					£'000
1.	Cashable efficiency savings
Administration staff		69	91	160			103	137	240	(8)	(12)
Reductions in agency costs			380	380					380
Peripatetic team- to reduce agency costs (**)		400		400			400		400	6	6
More cost effective placement decisions		87	459	546			517	459	976
Reductions in residential placement - adult services			124	124				124	124
Increased vigour in establishing social care responsibility				0					0
a) Supporting People			170	170				170	170
b) Continuing Care - link with PCTs			210	210				320	320
Streamlining financial assessments procedure			150	150				155	155
Reduction in fines for delayed discharges			200	200				200	200
Reduction in unit costs through reprovision of uneconomic services			130	130				250	250
Reduction in Debt write-off			50	50				50	50
Reduction in management costs		50	250	300			50	250	300	(6)	(6)
Keen price negotiation		50	210	260			95	398	493
Increased specialisation of support services		30	40	70			64	86	150	(3)	(6)
Total efficiency savings		686	2464	3150			1229	2979	4208	(11)	(18)
	% of base budget
** The additional costs arising from the creation of 6 fte permanent posts will result in lower agency staff costs resulting in a net saving

2.	Non-cashable efficiency improvements:

	More efficient care assessment and management process				Work undertaken has concentrated at this stage on providing cashable efficiency savings as identified above. Therefore the pilot schemes identified here have not yet produced quantifiable non cashable efficiency improvements but when available will be linked to the forthcoming LPSA2 process


	Total non-cashable efficiency improvements
					0	0		0		0

Appendix 6

(on yellow paper)

Service

Revenue Budget 2005/06

Review of income


				Current charge	Total income (Budget 2004/05)	Date of last review	Proposed new Amount	Charge Effective Date	Is charge set to recover full cost? Yes/No	Is charge subject to an assessment scale determined locally? Yes/No
				£	£'000		£
1	Mandatory/National Charges

	Residential Care for Older People			371.00 .00	5894	April 04	382.00	April 05 0554	Yes	No
	Residential Care for the Elderly Mentally infirm			413.00 .00	857	April 04	425.00	April 05	Yes	No
	Residential Care for people with Physical or Sensory Disability			819.00 .00	147	April 04	843.00	April 05	Yes	No
	Residential Care for Adults with a Learning Disability			735.00	517	April 04	757.00	April 05	Yes	No
	Orchard Close - Standard Week			623.00 03.00 .00	107	April 04	642.00	April 05	Yes	No
	Nb Charge for Nursing Care for Older People to be determined once operating costs are fully determined

2	Discretionary charges

	Residential Accommodation for Children
	Community homes for Children			1876.003041876.0 0 330.00	0	April 04	1932.00	April 05	Yes	No
	Secure Unit (Swanwick Lodge)			3850.00304.00	1752	April 04	3965.00	April 05	Yes	No
	Homes for Children with a Disability			2205.001057.00	155	April 04	2271.00	April 05	Yes	No
	Residential Accommodation for Adults
	Orchard Close - Client Contribution			112.00	In above	April 04 04April 04April 04April 03	115.00	April 05 April 04	No	No

	Day Care Establishments
	Day Services for Older People			147.00	208	April 04	151.00	April 05	Yes	No
	Day Services for People with Mental Health Needs			210.00	9	April 04	216.00	April 05	Yes	No
	Day Services for People with Physical or Sensory Disabilities
			including transport	280.00	165	April 04	288.00	April 05	Yes	No
			excluding transport	231.00	In above	April 04	238.00	April 05	Yes	No

	Day Services for Adults with a learning Disability
			including transport	168.00	2598	April 04	173.00	April 05	Yes	No
			excluding transport	140.00	In above	April 04	144.00	April 05	Yes	No


	Full Cost Annual Charges
	Day Services for Adults with a Learning Disabilities
			including transport	4610.00 .00	Included	April 04	4748.00	April 05	Yes	No
			excluding transport	3650.00 .00	Above	April 04	3759.00	April 05	Yes	No

	Banded Charges for Day Services for People with a Learning Disability
			including transport	4250.00	Included	April 04	4377.00	April 05	Yes	No
			excluding transport	3310.00	Above	April 04	3409.00	April 05	Yes	No
	Plus banded charge for each hour per week			550.00		April 04	566.00	April 05	Yes	No

	Non Residential Charges
	Client Contribution			11.00	3455	April 04	11.35	April 05	No	Yes
	Charge to external organisations			N/a	N/a	N/a	22.90	April 05	Yes	No

	Other Charges

	Meals for Adults:-
	Day Services for People with a Physical Disability, Learning Disability, Mental Health Needs or Older People, Meals on Wheels and Luncheon Clubs per meal			2.60	0	April 04	2.65	April 05	No	No

	Hostels for People with a Physical Disability:- Transport charge per week			7.35	Included Above	April 04	7.55	April 05	No	No

	Parental Contributions Weekly Charge			35.00	44	April 04	36.00	April 05 0505April 04	No	No

	Hire of Rooms - per hour			22.00	1	April 04	23.00	April 05 05April 04	Yes	No

	Hampshire Foster Care Placement Management Charge - per week 217.00				0	April 04	224.00	April 05 05April 05April 04	Yes	No

	Foster Care assessments			1960.00	0	April 04	2021.00	April 05 05April 04	Yes	No

	Broken down over the following elements:-

		Initial Enquiry		130.00	0	April 04	134.00	April 05	Yes	No
		Preliminary Checks/Contracts		140.00	0	April 04	144.00	April 05	Yes	No
		Preparation Groups		200.00	0	April 04	206.00	April 05	Yes	No
		Individual Assessment		1410.00	0	April 04	1455.00	April 05	Yes	No
		Standard Visit		80.00	0	April 04	82.00	April 05	Yes	No

Appendix 7

Workforce levels and costs


notes		2004/05 £'000	2005/06 £'000
i	Workforce budget available	98,926	101,144
	Cost of establishment (note 1)	98,926	101,144
	FTE posts available (establishment)	4,101	4,101
	Average cost per FTE	24	25

	Workforce costs:
	Average FTE staff actually in post	3,749	3,791
	Actual salaries of staff in post	91,496	93,106
	Temporary/fixed term/casual staff	1,002	1,002
	Agency staff	3,165	3,165
	Additional hours	2,217	2,217
	Total workforce costs	97,880	99,490

	Proposed changes:
	New posts proposed (FTE) (See section 5 for details)		331
	Full year cost of new posts at midpoint		7,428
	Full year budget available for new posts		7,428

	Deletion of posts proposed (FTE) (see appendix 5 for details)		-11
	Full year saving from deleted posts at midpoint		-323
	Full year reduction in budget for deleted posts		-323

	Revised FTE posts available (establishment)		4,751
	Revised workforce budget available		108,249

Note 1 - the cost of establishment includes the actual salary for those staff in post and the mid-point salary cost of vacant posts. Salary costs include National Insurance & Superannuation and allowances other than payments for additional hours. The cost of the establishment exceeds the budget available ,however the recruitment process takes this into account.

Appendix 8

(on green paper)

Social Services

Revenue budget

Reconciliation of the original 2004/05 budget on the following pages with the 2004/05 budget in the published budget book.

		£'000
Net expenditure on page B77 of the published budget book		231,840
Adjustments for items not included in the budget book:
Support Services and repair and maintenance Unapportionable overheads Capital charges		(8,335) 187 (4,844)
Adjustments made to the original budget figures:
Gov Grant Adjustment Virement from Policy and Resources for Treasurers Assessment team Virement to Environment Apprenticeship Schemes - Older People Apprenticeship Schemes - YOT Additional allocation re IT Services inflation		471 (77) 45 20 35
Total net expenditure for 2004/05 original budget shown overleaf on pageB77		219,342

Appendix 9

(on green paper)

Social Services

Revenue budget 2005-06

Summary of Government Grants

	Original 04/05	Revised 04/05	Budget 05/06
Children and Family Grants
CAMHS	895	896	1,253
Childrens Services	784	784	1,299
Identification, referral & Tracking	55	59	74
Pathfinder Grant	60	189	100
Safeguarding Children	1,332	1,332	1,328
Teenage Pregnancy	348	348	348
Young Persons Substance Misuse	128	128	128

Sub-Total	3,602	3,736	4,530

Other Social Services Grants
Access & System capacity / building care capacity	8,893	8,893	11,475
AIDS support	124	124	120
Asylum Seekers	450	369	369
Carers	2,339	2,339	3,481
Delayed discharges	1,946	1,946	1,965
Homeworkers scheme	2	2	2
Mental health	2,439	2,440	2,555
Peformance Grant	0	200	0
Preserved rights	9,851	9,843	7,535
Residential allowance	6,000	7,420	3,878
Training support	1,856	1,856	2,711

Sub-Total	33,900	35,432	34,091

	37,502	39,168	38,621

Specific Service Grants
Supporting People	34,450	34,714	32,417
Childrens Trust	0	0	0
Childrens Fund	2,400	2,588	2,585
Youth Justice board	1,675	1,598	1,590

Sub-Total	38,525	38,900	36,592

Total Government Grants	76,027	78,068	75,213

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