Hampshire County Council Buildings Land and Procurement Panel 2 February 2005 Calmore Infant School Report by the Director of Property, Business and Regulatory Services

How the conclusion in this report fits with the Corporate Strategy This scheme will impact on the delivery of all Corporate Aims, focusing most immediately on: Aim 1 - maximising life opportunities: the internal refurbishment proposals at Calmore Infant School will have an immediate benefit for all users of the school. Aim 5 - improving services: all users of the proposed new facilities will benefit from these proposals.

Contact: Steve Clow Ext: 7858 e-mail: [email protected]

1	Summary
1.1	Calmore Infant School is located on a site which is shared with the Junior School, at Calmore Drive, Calmore. The buildings are a mix of traditional and SCOLA construction dating from the 1970s. There are currently 179 pupils (4-7 years) on roll.
1.2	The total estimated cost of the scheme to provide an early years unit, language impairment unit, an area base for the Early Educational and Childcare Unit (EECU) and refurbished classrooms is £377,000, excluding fees. Funding of £377,000, excluding fees, has been identified from the Education Capital Programme (2004/05). This project came about following the review of primary school places in the East New Forest.
1.3	The Director of Property, Business and Regulatory Services has progressed the design of the proposed additional accommodation and the purpose of this report is to outline the design proposals and seek approval to the attached design project appraisal.
2	Scope of the Works
2.1	This scheme mainly consists of internal refurbishment works and reconfiguration of existing spaces to create an independent early years area for children aged 2-5 years, three reception classrooms, a language impairment unit and an area base for the Early Educational and Childcare Unit (EECU).

2.2	Currently there are two separate early years areas within the Infant School and it is proposed to amalgamate the groups to create an independent early years unit within the existing accommodation. The areas have external doors which will open onto a dedicated secure play area. The early years unit will be accessed via a separate entrance to the north of the school site.
2.3	The three refurbished reception classrooms, language impairment unit and EECU office will be located in the rooms currently housing the early years units. Full details of the proposed accommodation can be found in the attached design project appraisal.
2.4	The school are also considering adding to the scheme at a later date to provide additional administration accommodation.
3	Funding and Timing
3.1	The total estimated cost of the scheme is £377,000, excluding fees. Funding of £377,000, excluding fees, has been identified from the Education Capital Programme (2004/05).
3.2	Subject to the necessary approvals it is anticipated that tenders will be invited during January 2005, work will commence on site during March 2005 and be completed during September 2005.
4	Consultation with Local Member
4.1	Councillor Frank Bright, the local Member for this area, fully supports the proposals outlined in this report.
Conclusion
This scheme will provide refurbished accommodation which meets the needs of the school and provides an integrated yet independent early years unit and refurbished classrooms.
Recommendation
That the Buildings Land and Procurement Panel advises the Executive Member for Policy and Resources that the project appraisal for Calmore Infant School at an estimated cost of £377,000, excluding fees, be approved.

Section 100 D - Local Government Act 1972 - background papers

The following documents disclose facts or matters on which this report, or an important part of it, is based and has been relied upon to a material extent in the preparation of this report.

NB the list excludes:

1 Published works

2 Documents which disclose exempt or confidential information as defined in the Act.

Title Location

Architect's plans PMIS file

Building Profile Reports TMH

Hampshire County Council

Building Design Project Appraisal

Education Buildings Advisory Group

11 January 2005

Buildings Land and Procurement Panel

2 February 2005

Executive Member - Policy and Resources

17 February 2005

Project:	Calmore Infant School
	Internal refurbishment works
Commencement date:	March 2005
Completion date:	September 2005
Planned year of start in accordance with Capital Programme:		2004/05

Recommendation:

That the building design project appraisal for the Calmore Infant School scheme be approved.

1 Finance

Capital Expenditure	Current Estimate £'000	Capital Programme £'000
Buildings	377	377
Fees	61	61
Land to be purchased	_	_
Total	438	438

Financial Provision for Total Scheme	Buildings £'000	Fees £'000	Total cost £'000
1 From own Resources:
a) Capital Programme (as above)	377	61	438
Total	377	61	438

Net and gross costs

It would be misleading to provide a net and gross cost as the works outlined in this design project appraisal are primarily internal alterations.

Devolved Capital allocations £'000

2003/04 24

2004/05 21

2005/06 21

Total 66

Landlord funded work connected with this scheme

There are no landlord funded works associated with this scheme.

Value of land already acquired for this project

The land forming the site of the development is an integral part of the school campus and is incapable of disposal in isolation. The land was acquired at historic cost and its current value to the County Council is as part of the ground of the establishment.

Revenue implications

	(a) Employees £'000	(b) Other £'000	(a+b) Net Current Expenditure £'000	(c) Capital Charges £'000	(a+b+c) Total Net Expenditure £'000
Revenue Implications Additional+ /Reductions	Nil	Nil	Nil	23	23
Unit cost (£) (e.g. per place)	-	-	-	-	-
% variation to Committee's budget	-				-
Number of additional Staff (fte)	-				-

Energy costs

The estimated annual energy consumption for the new accommodation will meet that required by current Building Regulations. It is anticipated that the increase in fuel cost for the school will be in the order of £4.20 for each m² of new accommodation.

2 Details of site and existing infrastructure

Location/adjoining land and buildings

Calmore Infant School is located on a site shared with Calmore Junior School, at Calmore Drive, Calmore.

The site is broadly square in shape, with the Junior School being located to the north and the Infant School to the southwest. Playing fields bound the Infant School to the east, south and west, with housing to the north and east of the schools' site.

Area including comparison with local/national standards

The total site area is 2.3 acres (0.93 hectares). The DfES guideline for a school of this size is 1.80 acres (0.73 hectares).

Access

The Infant and Junior School shared access is from Calmore Drive.

For the duration of the contract it will be necessary for the contractor to access the site via the main school entrance. Once within the school boundaries, pupils and staff will be clearly separated from construction traffic and activities. Deliveries and movement of plant will be restricted during the school day to ensure the safety of all those involved.

Existing buildings and temporary buildings

The school buildings are a mix of traditional and SCOLA build, constructed in the 1970s. There are currently no temporary buildings on site.

Results of trial boreholes

Results of the ground investigation in the area of the new admin office/secure lobby are awaited.

Mains services position

The existing mains services are considered to be of sufficient capacity to be extended and adapted as required to serve the proposed additional accommodation.

3 Scope of the Project

Type of project, layout and facilities provided

This internal refurbishment scheme will provide the following accommodation:

Early Years unit

· class area with external doors to secure play area

· secure lobby

· office

· consultation room

· staff room

· wet areas

·WCs (to include adult disabled/child assisted wc)

Refurbished classrooms

· 3 reception classrooms

· shared wet area

Language Impairment Unit/EECU Office

· Language impairment area to include wet area

· EECU office area

·WCs to include one accessible wc

Places provided


As a result of the reorganisation approved by the School Organisation Committee, the school will provide 180 places.

4 The Proposed Building

Accessible facilities

An access audit has been carried out for this scheme. An adult disabled or child assisted wc will be provided within the playgroup area with a further accessible wc being located within the Language Impairment Unit. All unique facilities provided as part of this scheme are accessible.

Heating and ventilation systems

It is proposed to extend the existing heating system to all refurbished areas. Mechanical ventilation will be used in toilet areas.

Fire risk assessment

In consultation with the Hampshire Fire and Rescue Service, a fire risk assessment concludes that this is a low fire risk category building. Therefore a sprinkler system will not be installed.

Health and safety

A designer's risk assessment and a design health and safety plan, in accordance with Regulation 15 of the Construction Design and Management Regulations 1994, have been undertaken for the proposed scheme

5 External Works

Car parking

No change to current arrangements.

Landscape proposals

This scheme consists mainly of internal refurbishment works. However, some hard paving will be laid around the new secure entrance area.

Situation on site and environmental impact

The only external construction is to the area in front of the existing school entrance and the new entrance and admin area has been carefully designed to reflect the existing buildings and to provide a welcoming and clearly identified entrance point for visitors.

6 Planning

The Director of Environment has confirmed that this scheme does not require planning permission.

7 Building management

Existing arrangements will apply to cleaning, catering, local management and maintenance arrangements.

8 Furniture and equipment

The provision of furniture and equipment will be funded from the block vote in the Education Capital Programme.

9 Professional resources

Architectural Services } Alexander Design

Quantity Surveying } Grant Associates

Electrical and Mechanical Engineering } Property, Business and Regulatory

Structural Engineering } WSP

10 Consultations

The following have been consulted during the development of the project: Headteacher and Governors of the school, County Education Officer, Environment Department, Access Officer, local County Councillor.