Hampshire County Council Buildings Land and Procurement Panel Item 2 February 2005 The Crescent Primary School, Eastleigh Report by the Director of Property, Business and Regulatory Services

How the conclusion in this report fits with the Corporate Strategy This scheme will impact on the delivery of all Corporate Aims, focusing most immediately on: Aim 1 - maximising life opportunities: the proposal to provide replacement permanent teaching accommodation and a new library will have an immediate benefit for the school. Aim 5 - improving services: all users of the proposed new facilities will benefit from these proposals.

Contact: Steve Clow Ext: 7858 e-mail: [email protected]

1	Summary
1.1	The Crescent Primary School is located within a residential area in the southeast of Eastleigh. The school building is of a traditional Victorian design, positioned in the southeast corner of the site, with playing fields to the north. There are currently 375 pupils (4-11 years) on roll.
1.2	The school currently has a timber frame classroom extension to the west elevation of the school and two temporary classrooms in the southwest corner of the site. It is proposed to demolish the timber classroom extension to make way for a proposed new library and link corridor extension. A two classroom extension is proposed for the northwest corner of the school building.
1.3	Funding of £571,000, excluding fees, exists in the 2004/05 Education Capital Programme - New Deal for Schools (NDS) Modernisation fund to replace temporary accommodation with permanent. A contribution of £125,000, excluding fees, has been made from the Policy and Resources 2004/05 NDS Condition fund to replace the existing boiler and associated plant equipment and to undertake fire precaution works in the existing building.
1.4	The Director of Property, Business and Regulatory Services has progressed the design of the proposed additional accommodation and the purpose of this report is to outline the design proposals and seek approval to the attached design project appraisal.
2	Scope of the Works
2.1	The proposal is to construct a single storey extension to the northwest corner of the existing building. The extension will provide two reception classrooms with associated stores, a cloak area and male and female pupil toilets. The new classrooms will have covered external areas to the west elevation to allow outside teaching and play for the reception-aged pupils.
2.2	An existing timber classroom extension will be demolished to make way for a new library and link corridor to the west elevation of the building. The library will be positioned centrally within the building footprint and will face towards the existing playground/courtyard. The existing library is currently located in the western corner of the school. A purpose-designed library will provide a more central location within the school building and will release this accommodation for other use.
2.3	As part of the proposed scheme it is intended to incorporate maintenance work in the existing building. This will include the replacement of the existing outdated boiler with a new low-pressure gas boiler and associated plant equipment. Also, new fire compartment doors will be installed to existing corridors around the building.
2.4	Whilst this scheme will enable the demolition and removal of the timber framed extension, two temporary buildings will remain on this site. A single temporary classroom classified as being in a fair condition and a double temporary classroom in a good condition. As part of the overall development of this site it is anticipated that, subject to the inclusion of funding in a future year's capital programme, the temporary buildings will be removed and replaced with permanent accommodation.
3	Funding and Timing
3.1	Subject to the necessary approvals it is anticipated that tenders will be invited during March 2005, work will commence on site during May 2005 and be completed during December 2005.
	Funding of £571,000, excluding fees, exists in the 2004/05 Education Capital Programme - New Deal for Schools (NDS) Modernisation fund to replace temporary accommodation with permanent. A contribution of £125,000, excluding fees, has been made from the Policy and Resources 2004/05 NDS Condition fund to replace the existing boiler and associated plant equipment and to undertake fire precaution works in the existing building.
4	Consultation with Local Member
4.1	Councillor Glynn Davies-Dear, the local Member for this area, has been consulted on this report.
Conclusion
These proposals will provide permanent teaching accommodation to replace the timber framed building on site. A purpose-designed centrally positioned library will greatly benefit the school.
Recommendation
That the Buildings Land and Procurement Panel advises the Executive Member for Policy and Resources that the design project appraisal for the Crescent Primary School scheme, at an estimated cost of £696,000, excluding fees, be approved.

Section 100 D - Local Government Act 1972 - background papers

The following documents disclose facts or matters on which this report, or an important part of it, is based and has been relied upon to a material extent in the preparation of this report.

NB the list excludes:

1 Published works

2 Documents which disclose exempt or confidential information as defined in the Act.

Title Location

Architect's plans PMIS file

Building Profile Reports TMH

Hampshire County Council

Building Design Project Appraisal

Executive Member - Education

20 January 2005

Buildings, Land and Procurement Panel

2 February 2005

Executive Member - Policy and Resources

17 February 2005

Project:	The Crescent Primary School, Eastleigh
	Two classroom and library extension
Commencement date:	May 2005
Completion date:	December 2005
Planned year of start in accordance with Capital Programme:		2004/05

Recommendation:

That the building design project appraisal for The Crescent Primary School scheme be approved.

1 Finance

Capital Expenditure	Current Estimate £'000	Capital Programme £'000
Buildings	696	571
Fees	101	86
Land to be purchased	_	_
Total	*797	657

* The means by which the difference between the Current Estimate and the Capital Programme

allocation is to be met is shown in the table below.

Financial Provision for Total Scheme	Buildings £'000	Fees £'000	Total cost £'000
1 From own Resources:
a) Capital Programme 2004/05 (as above) - NDS Modernisation	571	86	657
2 From Other Resources:
a) Policy and Resources 2004/05 - NDS Condition fund	125	15	140
Total	696	101	797

Building Cost - Net Cost = £ 1,440 per m² excluding abnormals

- Gross Cost = £ 1,815 per m²

Devolved Capital allocations £'000

2003/04 47

2004/05 31

2005/06 32

2006/07 36

Total 146

Landlord funded work connected with this scheme

A contribution of £125,000, excluding fees, has been made from the Policy and Resources 2004/05 NDS Condition budget towards the replacement of boiler and plant equipment and for fire precaution works in the existing building.

Value of land already acquired for this project

The land forming the site of the development is an integral part of the school campus and is incapable of disposal in isolation. The land was acquired at historic cost and its current value to the County Council is as part of the ground of the establishment.

Revenue implications

	(a) Employees £'000	(b) Other £'000	(a+b) Net Current Expenditure £'000	(c) Capital Charges £'000	(a+b+c) Total Net Expenditure £'000
Revenue Implications Additional+ /Reductions	Nil	Nil	Nil	42	42
Unit cost (£) (e.g. per place)	-	-	-	-	-
% variation to Committee's budget	-				-
Number of additional Staff (fte)	-				-

Energy costs

The estimated annual energy consumption for the new accommodation will meet that required by current Building Regulations. It is anticipated that the increase in fuel cost for the school will be in the order of £4.60 for each m² of new accommodation.

2 Details of site and existing infrastructure

Location/adjoining land and buildings

The Crescent Primary School is located within a residential area of Eastleigh, at Toynbee Road. The school buildings are located to the south of the site, with playing fields to the north. Toynbee Road runs along the eastern boundary of the site with housing beyond. To the south is housing and Eastleigh Police Station with Leigh Road beyond. West of the school site is a cemetery with further residential accommodation beyond and to the north is an industrial estate with the Eastleigh to Romsey rail line beyond.

Area including comparison with local/national standards

The total site area is 3.81 acres (1.54 hectares). The DfES guideline for a school of this size is 4 acres (1.62 hectares).

Access

Both the vehicular and pedestrian entrance points are via Toynbee Road to the eastern boundary of the site. The main vehicular entrance leads to the car park positioned centrally on the site. The main pedestrian entrance is further south along Toynbee Road and leads directly to the school's main entrance. A second vehicular entrance in the very southeast corner of the site is used for service and delivery vehicles. The contractor will utilise the playing field gate at Laburnum Grove to the north of the site during the contract period and local arrangements will be made with the school regarding construction traffic movement around the site.

Existing buildings and temporary buildings

The school dates from the 1900s and is of a traditional load-bearing brick construction. The building is considered in be in good condition for its age and type. The timber framed extension accommodating two classrooms and male and female pupil toilets is in a poor condition and will be demolished to make way for the proposed new library/link extension.

There is currently a single and a double temporary building located in the southwest corner of the school site. These temporary buildings will remain on site upon completion of these proposals.

Results of trial boreholes

A desk study has been undertaken at this site to provide an indication of anticipated ground conditions for preliminary design purposes. The initial results have indicated that the geology of the site comprises sand and gravel of the River Terrace deposits over laminated sand and clay. A full site investigation with data taken from trial bore holes is currently being undertaken and results will be available in the new year.

Mains services position

The existing mains services are considered to be of sufficient capacity to be extended and adapted as required to serve the proposed additional accommodation.

3 Scope of the Project

Type of project, layout and facilities provided

It is proposed to demolish an existing timber framed building, in a poor condition, to make way for a new library and link extension. The new library will be positioned centrally on the site and will face the playground/courtyard. The link corridor adjacent the new library will be remodelled and refurbished as part of the extension.

A second extension is proposed to adjoin the northwest corner of the existing building. The extension will provide two reception classrooms with associated stores, male and female pupil toilets and a cloak area. The single storey extension will include a roof overhang to the western elevation to enable a sheltered external teaching or play area adjacent the classrooms.

As part of these proposals it is intended to carry out items of building maintenance alongside the construction of the new accommodation. This will include the installation of a new gas boiler and associated plant and new fire compartment doors will be installed to existing corridors around the building.

Places provided

60 replacement places.

4. The Proposed Building

Type of construction, finish and appearance

The two classroom extension will be of a traditional construction with red facing brickwork and a pitched roof with a clay tile roof covering, to match the existing building.

The library and link corridor will be constructed primarily of aluminium glazed screens and doors with a high performance roof covering.

Accessible facilities

Both of the proposed extensions will have level access throughout. Accessible toilet facilities already exist in the building.

Heating and ventilation systems

As part of this scheme it is proposed to remove the existing boiler and replace it with a low pressure gas boiler which will serve the existing building and proposed new accommodation. Underfloor heating will be provided to the new classrooms and library and radiators will serve the glazed link. Ventilation will be by natural means via opening windows.

Fire risk assessment

In consultation with the Hampshire Fire and Rescue Service, a fire risk assessment concludes that this is a low fire risk category building. Therefore a sprinkler system will not be installed.

Health and safety

A designer's risk assessment and a design health and safety plan, in accordance with Regulation 15 of the Construction Design and Management Regulations 1994, have been undertaken for the proposed scheme

5. External Works

Car parking

There will be no change to the car parking provision at this school as a result of these proposals.

Landscape proposals

Perimeter paving and planting will be provided to the library extension. A small external area will be created to the western elevation of the classroom extension to enable an outside teaching and play area for reception-aged pupils.

Situation on site and environmental impact

The proposed extensions have been sited and designed to have minimal environmental impact and the extensions are sited to the rear of the site.

6 Planning

A formal detailed planning application was submitted to the Director of Environment during December 2004.

7 Building management

Existing arrangements will apply to cleaning, catering, local management and maintenance arrangements.

8 Furniture and equipment

Contribution from block vote for furniture and equipment in the Education Capital Programme.

9 Professional resources

Architectural Services } Property, Business and Regulatory

Quantity Surveying } Davis, Langdon and Everest

Electrical and Mechanical Engineering } Gary Jones Associates

Structural Engineering } R J Watkinson

10 Consultations

The following have been consulted during the development of the project: Headteacher and Governors of the school, County Education Officer, Environment Department, Access Officer, local County Councillor.