Hampshire County Council Buildings Land and Procurement Panel 2 February 2005 Crestwood Community School, Eastleigh Report by the Director of Property, Business and Regulatory Services

Contact: Steve Clow Ext: 7858 e-mail: [email protected]

How the conclusion in this report fits with the Corporate Strategy This scheme will impact on the delivery of all Corporate Aims, focusing most immediately on: Aim 1 - maximising life opportunities: the proposal to provide a community sports hall will have an immediate benefit for the school and local community. Aim 5 - improving services: all users of the proposed new facilities will benefit from these proposals.

1	Summary
1.1	Crestwood Community School is located in Shakespeare Road, Eastleigh. The original school was built in 1982, is semi-circular in shape and of traditional construction. Classroom extensions were added in 1994 and 2000. There are currently 598 pupils (11-16 years) on roll. In November 2000 the Asset Management Sub-Committee declared 1.63 ha (4.03 acres) of land at the School surplus to requirements and approval was granted at the 27 July 2001 Asset Management Sub-Committee to an `in and out' scheme to meet the cost of improved sports facilities.
1.2	The total cost of the scheme to construct a new community sports hall, changing facilities, drama studio, fitness suite and a synthetic turf pitch (STP) is £3,193,127, excluding fees. A planning condition of this scheme requires that a sports hall, with changing accommodation and an STP, be completed and ready for use prior to any new housing on the area of land proposed for disposal being occupied. Works to provide the STP were completed in January 2004 at a cost of £338,000, excluding fees, approved by the Executive Member for Education on 22 May 2003 and funded from the School Balances Loan Fund in advance of the capital receipt. Advance electrical infrastructure works, at a cost of £20,000, excluding fees, have also been carried out to provide an adequate supply for the STP floodlighting and future capacity for the new sports building. The school has funded these works from its devolved capital allocation.

1.3	The project is principally funded by a capital receipt from the sale of part of the school site, and there is agreement for the County Council to re-invest the proceeds of this sale directly into improved facilities for the school.
1.4	This appraisal details the proposed scheme and a final reconciliation will be made once the capital receipt value is confirmed and contractors' prices received. The programme is being timed to ensure these two events coincide.
1.5	The Director of Property, Business and Regulatory Services has progressed the design of the proposed additional accommodation and the purpose of this report is to outline the design proposals and seek approval to the attached design project appraisal.
2	Scope of the Works
2.1	It is proposed to construct a new community Sports Hall. The accommodation will provide a four-court sports hall, school changing facilities, a community health and fitness suite with associated changing facilities and a school/community drama facility. It is proposed to locate the new facilities in a single block, immediately to the west of the existing hard play/tennis courts and east of the junior football pitch. The building will be linear in shape, the drama studio being closest to the existing school; the health and fitness suite will be located on the first floor.
3	Funding and Timing
3.1	The estimated capital receipt will not cover the full cost of the proposed project. The school is contributing £93,000, excluding fees, and it is proposed that the remainder of the cost, £212,000, excluding fees, be met from the Education Capital Programme 2005/06, subject to approval by the Executive Member - Education and Policy and Resources. A bid for £120,000 is currently being considered by the Football Foundation and if successful, the capital programme allocation will reduce accordingly. A report seeking authority for prudential borrowing against the anticipated capital receipt is due to be considered by the Executive Member for Policy and Resources on 17 February 2005.
3.2	Subject to the necessary approvals it is anticipated that a framework contractor will be invited to work with the County Council to determine a tender price on a design and build basis during January 2005, with works commencing on site during May 2005 and be completed by January 2006.

4	Consultation with Local Member
4.1	Councillor Pamela Holden-Brown, the local Member for this area, is extremely supportive of this scheme. As a member of the Governing Body and Chairman of the Community Management Committee, she is very keen to have these facilities available for the use of the school and the local community.

Conclusion
This scheme provides a purpose-built Sports Hall, changing facilities, drama studio and fitness suite for use by the school and the local community.

Recommendation

That the Buildings Land and Procurement Panel advises the Executive Member for Policy and Resources that the project appraisal at The Crestwood School, at an estimated cost of £3,193,127, excluding fees, be approved.

Section 100 D - Local Government Act 1972 - background papers

The following documents disclose facts or matters on which this report, or an important part of it, is based and has been relied upon to a material extent in the preparation of this report.

NB the list excludes:

1 Published works

2 Documents which disclose exempt or confidential information as defined in the Act.

TITLE LOCATION

Architect's plans PMIS file

Building Profile Reports TMH

Hampshire County Council

Building Design Project Appraisal

Education Buildings Advisory Group

11 January 2005

Buildings Land and Procurement Panel

2 February 2005

Executive Member - Policy and Resources

17 February 2005

Project:	Crestwood Community School, Eastleigh
	New Community Sports Hall, Drama Studio and Fitness Suite
Commencement date:	May 2005
Completion date:	January 2006
Planned year of start in accordance with capital programme:		2005/06

Recommendation:

That the building design project appraisal for the Crestwood Community School scheme be approved.

1 Finance

Capital Expenditure	Current Estimate £'000	Capital Programme £'000
Buildings	2,849	-
Fees	344	-
Land to be purchased	-	_
TOTAL	3,193	-

Furniture and Equipment: subject to the County Education Officer's assessment of the need with the Headteacher, together with the availability of funding, a furniture and equipment allocation will be made from the block vote in Education's Capital Programme in the appropriate financial year.

Financial Provision for Total Scheme	Buildings £'000	Fees £'000	Total Cost £'000
1 From Committee's own Resources:
a) Estimated capital receipt from land sale	2,902	348	3,250
b) Capital Programme 05/06	*212	26	238
c) School	93	7	100
LESS financial commitment to STP and electrical works	(358)	(37)	(395)
Total	2,849	344	3,193

* A bid for £120,000 is currently being considered by the Football Foundation and if successful, the capital programme allocation will reduce accordingly.

Building Cost - Net Cost (excluding abnormals of £166 m² ) = £1,340 per m²

- Gross Cost = £1,782 per m²

Devolved Capital allocations £'000

2003/04 33

2004/05 60

2005/06 60

Total 153

Landlord Funded Work connected with this Scheme

There are no landlord funded works associated with this scheme.

Value of Land already acquired for this Project

The land forming the site of the development is an integral part of the school campus and is incapable of disposal in isolation. The land was acquired at historic cost and its current value to the County Council is as part of the grounds of the establishment. A surplus area of land in the northwest corner of the school site will be sold for housing development to provide funding for this school development.

Revenue Implications

	(a) Employees £'000	(b) Other £'000	(a+b) Net Current Expenditure £'000	(c) Capital Charges £'000	(a+b+c) Total Net Expenditure £'000
Revenue Implications Additional+ /Reductions	-	20	-	130	150
Unit cost (£) (e.g. per place)	-	-	-	-	-
% variation to Committee's budget	-				-
Number of additional Staff (fte)	-				-

Energy costs

It is anticipated that the increase in fuel cost for the school will be in the order of £4.06 per m² of new accommodation.

2

Details of site and existing infrastructure

Location/adjoining land and buildings

Crestwood Community School is located at Shakespeare Road, Eastleigh.

The school site is bounded to the north and west by residential development. To the south is a church, doctor's surgery and industrial units and to the east is a shopping centre and residential accommodation, with Shakespeare County Infant and Junior Schools beyond.

An area of land in the northwest corner of the existing school site of approximately 1.6 ha, is to be disposed of for residential accommodation. The capital receipt from this land sale will fund the new sports building proposals.

Area including comparison with local/national standards

The total site area is 19.88 acres (8.04 ha) reducing to 15.85 acres (6.41 ha) upon completion of the sale. The DfES guideline for a school of this size is 13.66-14.9 acres (5.53-6.03 hectares).

Access

The main vehicular and pedestrian access points to the school are via Shakespeare Road to the south and will not be affected as a result of these works. To minimise disruption to the school during the construction period, it is intended to use an existing temporary access off Woodside Avenue to the west of the site for construction traffic and delivery of materials. This access point has already been utilised for previous works on the school site and is the identified contractor's access as part of the planning conditions. A new dedicated fire path leading to the sports building will also be provided from this point.

It is recommended that secondary access through the existing school building is provided as part of the proposed works. This new route will lead directly from the existing community reception and provide level access through refurbished accommodation to the new sports building.

Existing buildings and temporary buildings

Crestwood Community School is of traditional construction, built in 1982, with classroom extensions being added in 1994 and 2000. The buildings are considered to be in good condition for their age and type and no change of future use is anticipated.

There are currently no temporary buildings on site. A temporary housing for the advanced electrical mains intake and temporary meter has been provided which will be disposed of following diversion and connections into the new building.

Results of ground investigation

A trial ground investigation comprising window sampling and laboratory geotechnical testing was undertaken in April 2004, specific to the location of the proposed new building and reconfigured sports pitches. The results of these investigations form the basis of the ground investigation report, prepared June 2004.

In summary, the ground conditions comprise of topsoil typically 0.3m thick across the whole site, over River Terrace deposits overlying the Whitecliffe Sand Member of the London Clay Formation. Groundwater was encountered at depths ranging between 2.6 and 3.9mbgl and dewatering of deep excavations will be required. Ground contamination is not anticipated in the area of the proposed development.

It is recommended that foundations should pass through the Fine Grained River Terrace Deposits and bear onto the medium dense coarse grained River Terrace Deposits at a depth of approximately 1.5m bgl to limit the effects of potential settlement and to reduce any adverse effects of the existing trees in the immediate area.

Ground bearing floor slabs are considered suitable for this type of development due to the limited thickness fine grained soils underlying the proposed construction.

Mains services position

Existing mains services on the site are of insufficient capacity and require to be extended or adapted as necessary to serve the proposed accommodation.

A new electrical mains is required and it has been agreed to implement this as advanced works to enable the school to utilise the floodlighting to the new synthetic turf pitch. The school are front-funding these works from their overall capital contribution. The new intake will be separately metered from the existing school and will have sufficient capacity to serve the new building and STP lighting. The electrical mains will then be diverted to its final location in the new sports building and permanently supply the building and STP lighting. The advanced works were completed in November 2004, with the new meter installed in a temporary location.

The gas intake to the school is sufficient to be extended to service the new building. Connections to the existing drainage systems will require pumping of foul water discharge and below-ground surface water storage.




3 Scope of the project

Type of project, layout and facilities provided

The aim of the scheme is to construct a new community Sports Hall with associated changing facilities, a new drama studio and a health and fitness suite.

A sand-filled synthetic turf pitch has already been constructed as part of the masterplan for the site. This has been front-funded from the Education Capital Programme and is to be recovered from the capital receipt of the land disposal site.

The accommodation will provide:

· four-court sports hall

· school changing facilities

· school/community drama facility

· community health and fitness suite with dedicated changing

· main foyer/reception area with stair and lift access to first floor level

Places provided

90 additional places.

4 The Proposed Building





Comments on site layout

The school site is roughly rectangular in shape, with the main school building situated to the south of the site with school playing fields extending to the north. The school itself is semicircular in shape, made up of two blocks of accommodation linked by a glazed atrium.

There is a playground to the east of the school and hard playcourts immediately to the north.

The proposed new sports hall, drama studio and health and fitness suite with associated changing facilities are to be located to the west of the existing hard play/tennis court area. The new stand-alone building will be linear in shape and occupy a mounded grassed area which is currently unusable for sporting activities.




4 The proposed building/rationalisation/conversion





Type of construction, finish and appearance

The proposed building is part single and double storey, reflecting the required heights of the sporting activities within. The form will consist of a single mono-pitch roof spanning the drama studio and reflecting the form of the existing school building; a profiled metal-covered roof will span the main four-court sports hall. The fitness suite, centrally located on the first floor will have a high-performance roof.

The entrance foyer, running north-south, will facilitate entry to all facilities; the reception will be centrally located on the ground floor.

A steel-framed structure is proposed, the building envelope consisting of brick elevations, together with high-level aluminium cladding. Windows will be accommodated in the fitness suite providing views towards the playing fields and the entrance hall will be glazed to allow natural light and views into and out of the building to enhance security..

Accessible facilities

The building is to be fully accessible in accordance with current Building Regulations. An accessible changing, shower and toilet area will be provided. An additional ambulant accessible toilet will also be provided at ground floor level. Access to the building will be level for both school and community use and an evacuation standard lift provides access to the health and fitness suite on the first floor, which will also have dedicated accessible changing, toilet and shower facilities.

Heating and ventilation systems

The heating and ventilation systems will consist of condensing boilers serving Low Temperature Hot Water heating services to radiant panels in the sport hall, radiators in toilets & changing areas and underfloor heating in the Drama studio. A hot water system serving the changing areas, wc's and showers will be served by direct gas-fired water heaters, and mechanical supply and extract ventilation will be provided to the sports hall, drama studio, toilets and changing rooms. The fitness suite will be served by air handling units incorporating cooling and heating coils providing both heating and cooling to this area.

Fire risk assessment

In consultation with the Hampshire Fire and Rescue Service, a fire risk assessment concludes that this is a low fire risk category building. Therefore a sprinkler system will not be installed.

Health and safety

A designer's risk assessment and a design health and safety plan, in accordance with Regulation 15 of the Construction Design and Management Regulations 1994, have been undertaken for the proposed scheme.

5 External works

Car parking

The existing car parking arrangements to the front of the school will not be altered. The School Travel Plan has been developed and was submitted with the Planning application; this is to be further developed as the planning conditions are discharged and any additional requirements are to be ready for implementation prior to occupation of the new building.

Landscape proposals

The site of the proposed development is well-planted with trees and the precise nature of replacement landscape is currently under development.

The landscape proposals will include:

· improved security of the buildings and immediate surrounds by installing security fencing across the sports pitches

· removal of areas of existing trees to facilitate the upgrade of the outdoor sports facilities which include discus circle, artificial cricket wicket and the formation of an athletics track, as well as improving surface levels and drainage of one football pitch

· improvements to external access and circulation with extensive hard paving connecting the sports facility with the existing school buildings

· softening of the building profile with an appropriate mix of tree planting and soft landscaping.

Situation on site and environmental impact

It is proposed to locate the new facilities in a single block, immediately to the west of the existing hard play/tennis courts and east of the football pitch. Due to the existing land available, the building will be linear in shape, the drama studio being closest to the existing school; the health and fitness suite will be located on the first floor. The proposed location will concentrate the sporting facilities at the school whilst not impacting upon useable land - currently, this land is not used for sporting or other activities.

6 Planning

As a requirement of grant of permission on the disposal site, outline planning permission for this scheme was received on 20 May 2003. Detailed planning consent will be achieved through the discharge of planning conditions from the outline approval through delegated powers of the Director of Environment.

7 Building Management

Existing arrangements will apply to cleaning, catering, local management and maintenance arrangements.

8 Furniture and equipment

This forms part of the capital works.

9 Professional resources

Architectural Services } Property, Business and Regulatory

Quantity Surveying } Property, Business and Regulatory

Electrical and Mechanical Engineering } Property, Business and Regulatory

Structural Engineering } Property, Business and Regulatory

Landscape Design } Property, Business and Regulatory

Planning Supervisor } Property, Business and Regulatory

Acoustic Consultant } Arup Acoustics

10 Consultations

The following have been consulted during the development of the project: Headteacher and Governors of the school, County Education Officer, Environment Department, Access Officer, local County Councillor, HFRS Fire Liaison Officer, Estates Practice, Eastleigh Borough Council.