Archived decisions

APPENDIX

Outcome Actions

Progress:

_ - Action completed

__ - Action is half or more complete / majority is complete

T - No action to measure or action no longer appropriate

_ - Action is less than half complete / majority is not complete

_ - No progress made on this action

N.B Data still await from Havant Borough Council (in respect of OA8 and 10 - 13) and Winchester City Council (in respect of OA9, 10, 12 and 13). It is unlikely that the information, when received, will affect the overall progress score given in this report for action concerned.


	Action	By	Date	Target	Progress
OA1	Increase county-wide supply of outline and full planning permissions	LPAs	30 September 2004 (and updated for March 2005)	County-wide supply of outline and full planning permissions raised to 3.5 years (adjusted RPG requirement) as an interim step to achieving a 5 year supply by March 2006	At 30 Sept 04 supply = 3.6 years of adjusted RPG	_
OA2	Increase county-wide supply full planning permissions (including reserve matter approvals)	LPAs	30 September 2004 (and updated for March 2005)	County-wide supply of full planning permissions raised to 2.5 years (adjusted RPG requirement) as an interim step to achieving a 3 year supply by March 2006	At 30 Sept 04 supply = 2.5 years of adjusted RPG	_
OA3	Ensure that district estimates of total supply April 2004 - March 2007 are not higher than the number of dwellings approved by LPA.	Strategic and LPAs	30 September 2004 (and updated for March 2005)	Estimated supply must equal or be less than number of dwellings approved (including those subject to Sect 106 agreements and Gov't referrals). At least two thirds of approved dwellings should be full details.	Estimated supply 2004 to 2007 in Policy H4 Monitoring paper 2005 (19,744) is less than the number of dwellings approved (21,844). 65% of approved dwellings have full permission.	_
OA4	Keep to local plan/development document timetable. (see also OA15)	LPAs/GOSE/PINS	For timetable see Appendix 1 & 2	No slippage in local plan/development document timetable	The majority of local plans /LDDs are still on schedule or within a months of schedule. 6 have slipped by more than one month but two of these are LDDs which will not in any event provide site allocations within the next few years (see Appendix 1 and 2).	_
OA5	Resolution to grant outline consent for the whole of the allocated MDAs at West of Waterlooville and Andover subject to appropriate agreements, receipt of a favourable report from Local Plan Inquiry Inspector and in accordance with an agreed masterplanⁱ	Winchester City Council, Havant Borough Council and Test Valley Borough Council	31 December 2004	Action implemented.	Outline applications received for Andover MDA. Permission expected to be granted in winter 2005/06, subject to a favourable report from the local plan Inspector. Outline application not yet received for West of Waterlooville - expected imminently.	_
OA6	Outline planning permission granted for the whole of the major development at North Basingstoke (Popley and Popley Fields) and Aldershot Urban Extension	Basingstoke and Deane Borough Council and Rushmoor Borough Council	31 December 2004	Action implemented.	Outline applications approved at North Basingstoke. Application for Aldershot Urban extension not expected until spring/ summer 2005.	_
OA7	Resolution to grant outline consent for housing sites in the 2^nd deposit local plan that have been supported by an Inquiry Inspector and are needed to meet housing supply requirements, subject to appropriate agreementsⁱⁱ	LPAs	31 December 2004	Resolution made.	Only three authorities (Basingstoke and Deane, Southampton and Test Valley) have yet to action.	_
OA8	Notification to owners/ developers of sites affected by resolution in OA7.	LPAs who have received Inspectors Report	Within 3 months of publication of Report	Notification sent to affected landowners and developers advising them of resolution and inviting planning applications that comply with policy in PPG3 on location, density, mix and provision of affordable housing.	Three authorities have received their Inspectors report. One has implemented the action, one is in the process of implementing it and it does not apply to the third as all affected sites already have pp.	_
OA9	Implement actions in district specific Action Plans already agreed or updated between districts and GOSE for 2004	Basingstoke, East Hampshire, Eastleigh, Hart and Winchester Councils and GOSE	31 December 2004	Actions implemented.	All four named authorities have reported that the majority of actions are in progress or complete.	_
OA10	Improve performance on all major planning applications to meet ODPM PSA target	LPAs	31 December 2004	(i) DC performance for most recent quarter meets target of 60% within 13 weeks or (ii) DC performance meets district specific target set by ODPM. (iii) Where (i)and (ii) not yet met, performance for last 3 quarters shows improvement.	The majority of districts who have so far responded have not met the 60% target. For a number of authorities the performance had worsened.	_
OA11	Preparation of, and consultation on, development briefs for sites allocated in 2^nd deposit local plans where appropriate	LPAs	Within 6 months of end of local plan inquiry	Development briefs prepared.	Of the four authorities with Inspectors reports, two still have briefs to prepare.	_
OA12	Work co-operatively with Government agencies such as the Highways Agency, English Nature and Environment Agency to overcome issues arising from consultations on planning applications. GOSE to provide assistance on resolving these issues where appropriate.	Referral of initial tranche of affected sites by LPAs explaining nature of issue to GOSE by end July 2004 for action	Ongoing	GOSE to report back on progress on individual sites by end September 2004	Only two sites have been referred - both in Eastleigh - and have been resolved.	_
OA13	Work with Government departments, local authorities and agencies to release land allocated for housing in local plans.	Referral of initial tranche of affected sites by LPAs explaining issue to GOSE by end July 2004 for action. HCC/ other local authorities to expedite development on own land.	Ongoing	GOSE to report back on progress on individual sites by end September 2004 HCC to report on progress with sites in its ownership by end September 2004.	Basingstoke & Deane - Park Prewett site submitted to GOSE but affected by transfer of land from NHS to English Partnerships. Gosport - in continuing discussions with Defence Estates about site releases.	_
OA14	Encourage Housing Corporation and Regional Housing Board to maintain funding levels for RSLs. Housing Authorities to report on delays, difficulties and loss of affordable housing attributable to shortage of funding.	Referral of initial tranche of affected sites by local housing authorities explaining issue to GOSE by end July 2004 for action	Ongoing	GOSE to report back on progress on individual sites by end September 2004	No sites referred by the local authorities (in initial tranche).	O
OA15	Write to the Planning Inspectorate to expedite Local Plan Inquiries and the production of Inspector's reports	GOSE and Chair of HIPOG	May 2004	Letter sent to Planning Inspectorate	Letter sent May 04.	_
OA16	GOSE to take account of need for housing in application of the `Greenfield Directive' so that key housing sites required to meet Hampshire's housing needs are not unduly delayed.	GOSE	Ongoing	No applications called in on sites allocated in adopted and 2^nd deposit local plans that are required to meet housing target, unless significant conflict with national or regional policy	No applications `called in ' because of the Greenfield Directive since the Action Plan was submitted	_
OA17	Raise with the House Builders Federation the need for applicants to submit complete, good quality applications and explore potential for a protocol.	GOSE	May 2004	House Builders Federation agree to advise its Members of the need to submit complete, good quality applications	Agreed at joint HBF/ HIPOG meeting in July 2004.	_
OA18	JAP and GOSE to receive an update on progress towards all above outcomes at each JAP meeting	Strategic planning authorities	March 2005	Report submitted.	Progress report to be submitted to JAP in March 2005	_

Process Actions


	Action	By	Completion Date	Progress
PA1	Develop methodology to establish confidence levels for different sources of supply. Undertake limited consultation (district councils, HBF and CPRE) and approve prior to preparation of 2005 Monitoring Paper. Feed in conclusions of local plan inspectors as they are published.	Strategic planning authorities	August 2004	Consultation completed and results have informed the monitoring paper	_
PA2	Analyse completions 2003 - 2004 against forecast. Input conclusions into 2005 forecast.	Strategic planning authorities	July 2004	Completed	_
PA3	Analyse housebuilders forecast of completions 2003 - 2004 against actual. Contact those housebuilders where completions are at variance with forecast to find out why. Input conclusions into HCC 2005 forecast.	Strategic planning authorities	June 2004	Responses analysed and have informed the monitoring paper	_
PA4	Approach HBF to request housebuilders to provide forecasts of future completions as an input into HCC 2005 forecast.	Strategic planning authorities	July 2004	Completed	_
PA5	Test urban capacity studies/ urban housing potential that Local Plan Inspectors have yet to report on for consistency with SEERA `Good Practice Guide'. If any found to be over optimistic, the adjustment applied to the supply from that particular district will be increased in the Policy H4 Monitoring Paper "adjusted supply" figures.	Strategic planning authorities	September 2004	Completed. Results informed the monitoring paper	_
PA6	Test the evidence that planning permissions for dwellings on urban capacity sites continue to be granted at, or above, the rates required in the Monitoring Paper - at district and county level	Strategic planning authorities	July - August 2004	Countywide evidence was tested as part of Policy H4 Monitoring Report 2005. Planning permissions granted in 02-03 and 03-04 on large brownfield windfall & urban capacity sites were both more than 100% higher than the anticipated adjusted supply figure for 2004-2011 from these sources (1,400 dw p.a). A detailed assessment at district level is still to be completed.	_
PA7	Test the delivery rates that can be expected from very large sites (@ 500 dwellings+).	Strategic planning authorities	September 2004	Completed	_
PA8	Review and re-assess delivery rates of reserve sites if released in 2005 and 2006	Strategic planning authorities and LPAs	mid October 2004	Completed	_
PA9	Bring forward publication date of Policy H4 Monitoring Paper 2005 to 19 November 2004. Include housing trajectories covering remaining plan period for each local planning authority	Strategic planning authorities and LPAs	19 November 2004	Published on 10 December 2004	_
PA10	Undertake assessment as per Policy H4 SPG addendum to identify where release could be made if Policy H4 Monitoring Paper 2005 adjusted supply is below or within 5% of RPG requirement, or if there has been a significant failure to deliver key actions OA 1 to 10.	Strategic planning authorities	Publish Paper for consultation 17 December 2004 - 28 January 2005 Outcome to be reported to JAP at its Spring 2005 meeting.	Adjusted supply in Monitoring Paper 2005 exceeds RPG requirement by 12% and there is good progress on Actions OA1 - OA10. Therefore identification of where to release reserve is not considered necessary.	T
PA11	Work together on implementing the Action Plan	Strategic planning authorities, GOSE and LPAs	Regular meeting / exchange of information. Reports to HIPOG and Development Plans/Development Control sub-groups as appropriate	Progress discussed at HIOWLA on 16 July 2004 and at HIPOG (GOSE present) on same date.	_

Appendix 1 Local Plan Timetable

Authority	Public Inquiry start	Inspectors report	Draft Mods published	Adoption	Slippage May 04 - Dec 04	Reason for slippage
Basingstoke and Deane	Oct 2004	Dec 2005	Feb 2006	July 2006	Inquiry start date now Jan 05	Revised Inquiry start date agreed following discussions between Council and Inspector.
East Hants	Held	Jan 2005	June 2005	Feb 2006	Inspectors Report now Feb 05 Proposed Mods July 05 Adoption April 06	Council checking the Inspectors draft report.
Eastleigh	April 2004	Jan 2005	May 2005	Dec 2005	Inspectors report now May 05 Proposed Mods Sep 05 Adoption Mar 06	Inquiry has gone on longer than expected due to complications with final programmed issue & Inspector being unclear how she wished to conclude the matter.
Fareham					See below
Gosport	Feb 2005	Dec 2005	March 2006	July 2006	Inquiry start date now March 05 Proposed Mods Oct 05 Adoption Jun 06	Inquiry start date moved at the request of the Inspector. However, the remaining dates have been brought forward as a shorter Inquiry is now expected.
Hart					See below
Havant	Held	April 2004	Aug 2004	Feb 2005	Draft Mods published Jan 05 Adoption Sep 05	Council commissioned further work to provide it with sufficient information to respond to some of the Inspectors recommendations.
New Forest	Held	Oct 2004	Jan 2005	May 2005	Draft Mods now due Feb 05 Adoption Jun/Jul 05	No real slippage. Dates in Action Plan were based on Inspectors expectation that he could deliver his report ahead of date agreed with LPA. In the event he did not.
Portsmouth	Held	Dec 03	June 04	June 05	Draft Mods published July 04	Minor slippage due to last minute hitches printing Proposals Map.
Rushmoor					See below
Southampton	Held	Dec 04	March 05	Oct 05	Report due Feb 05, Draft Mods May/Jun 05 Adoption Nov 05	Still awaiting Inspectors report (now expected Feb 05).
Test Valley	Sept 2004	Nov 2005	Feb 2006	July 2006	No slippage
Winchester	June 2004	Aug 2005	Nov 2005	May 2006	No slippage

Appendix 2 Local Development Documents Timetable

	Consultation on preferred options and proposals	Date for submission to SoS	Consultation on submission document	Estimated date for adoption	Slippage May 04 - Dec 04	Reason for slippage
Fareham	July 2005	Nov 2005	Dec 2005	Jan 2007	Consultation on preferred options now Dec 05	Delay in publishing Core Strategy Preferred Options due to the issuing of PPS12 and to follow timescales for South East Plan.
Hart	April 2005	July 2005	July 2005	Feb/Mar 2007	Consultation on preferred options now Jul 05	Council decided to appoint consultants to produce Core Strategy.
Rushmoor	Feb 2005	Oct 2005	Oct 2005	Feb 2007	No slippage

Analysis of local plans/ local development document progress

· Not slipped (31%)

· Minor slippage of one month (23%)

· Slippage of two months (8%)

· Slippage of three or more months (38%)

Reasons given for slippage:

· Within control of Council (44%)

· Within control of Inspector (33%)

· Agreed between Council and Inspector (11%)

· To take account of and fit in with Government policy initiatives (11%)

Note: All relevant Councils remain confident that their local plan will be adopted by July 2006

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Outcome Actions

Slippage

May 04 - Dec 04

Reason for slippage