Archived decisions

    MINUTES CONFIRMED BY CHAIRMAN

AT A MEETING of the HAMPSHIRE FIRE AND RESCUE SERVICE AUTHORITY PERFORMANCE REVIEW COMMITTEE held at Hampshire Fire Service Headquarters, Eastleigh on Wednesday 9 March, 2005

PRESENT:

    Councillors: D.A. Kirk (Chairman); Mrs. E.S.M. Barron; Mrs. A.E. Bailey; K. Chapman; R. Williams.

83 APOLOGIES

Apologies for absence were received from Councillors Mrs. E. Baker and J. Stocks

84 DECLARATIONS OF INTEREST
Members were mindful that, where they believed they had a personal or personal prejudicial interest in any matter to be considered at the meeting, they should, normally at the time of debate, declare their interest and having regard to the circumstances described in paragraphs 9, 10, 11 and 12 of the Fire Authority's Code of Conduct consider whether to leave the meeting whilst the matter was discussed.

There were no declarations of interest made by members under this item.

85 MINUTES

The Minutes of the meeting held on Wednesday 1 December, 2004 were confirmed as a correct record and signed by the Chairman.

86 DEPUTATIONS

There were no deputations received under this item.

87 PROGRESS REPORT ON THE BEST VALUE REVIEW OF VEHICLE WORKSHOPS

The Committee considered the report of the Chief Officer (Item 5 in the Minute Book) detailing the outcomes and recommendations of the Best Value Review of Vehicle Workshops.

    In deliberating the comprehensive set of recommendations set out in Section 2 of the report, the Committee considered that at the present time there was insufficient information to make an informed decision about whether the workshop facility should be retained in house or externalised (in whole or part) and whether the workshop facility should be re-located to a purpose built facility in the Headquarters site. It was, however, considered that a number of the operational recommendations should be implemented as soon as practicable to improve the effectiveness of the workshop arrangements. In considering Section 2 of the report, the Committee noted that a number of the paragraphs were statements as opposed to recommendations.

    The Chairman also took the opportunity to formally thank officers for their hard work on the review, the support received from the fleet management team and from Councillor K.G. Chapman who chaired the Working Group.

    Therefore, in all the circumstances it was RESOLVED:

    (i) That the recommendations contained in section 2 of the Best Value Review of Vehicle Workshops, with the exceptions of paragraphs 2.1, 2.2, 2.3.1, 2.4.5, 2.6.1, 2.6.2, 2.6.3, 2.6.4, 2.7.1, 2.8.2, 2.9.2, 2.10.2, 2.14.1, 2.18.1, 2.19.1 and 2.21.1 be endorsed.

    (ii) That the two issues of;

      · Whether the vehicle workshops facility be retained in house or externalised (in whole or in part) and;

      · The possible re-location of the vehicle workshops facility from its present site in Winchester

      be deferred until March, 2006 to allow all relevant information to be obtained and objective comparisons made with other providers.

    (iii) That at the Performance Review Committee on 15 June 2005, a Best Value Review Team be established comprising Members and senior officers, to ensure that recommendations (i) and (ii) above are complied with and that the Review Team report regularly on the progress to the Corporate Management Team.

88 BEST VALUE PERFORMANCE INDICATORS (BVPI), LOCAL PERFORMANCE INDICATORS (LPI), AND ACTIVITY INDICATORS (AI)

The Committee considered the report of the Chief Officer (Item 6 in the Minute Book) containing highlights of the performance indicators data for the third quarter 2004/05.

    In considering LPI 2 (% of Home Fire Safety Checks agency referrals carried out within 28 days), the Committee requested that in future more information be given about the increased level of activity in this area of work and the implication on the LPI. In respect of LPI 3C (% of Key Stage 3 pupils receiving tuition from Hampshire Fire and Rescue Service), the Committee requested additional information to clarify whether the figures included independent schools and how the particularly high number of pupils receiving tuition was achieved.

    RESOLVED:

    That the performance of Hampshire Fire and Rescue Service be noted and the strategies to meet the targets set be endorsed.

89 RECOMMENDATIONS AND ACTIONS ARISING FROM INTERNAL AUDIT REPORTS

The Committee considered the report of the Chief Officer (Item 7 in the Minute Book) detailing the monitoring report for ongoing actions.

RESOLVED:

That the internal audit action report be accepted and that further monitoring reports be submitted to the committee.

90 PROGRESS REPORT ON THE ACTIONS TAKEN TO MEET THE RECOMMENDATIONS MADE IN THE PREVIOUS BEST VALUE REVIEW OF PROCUREMENT

The Committee considered the report of the Chief Officer (Item 8 in the Minute Book) detailing progress on the actions taken to meet the recommendations made in the previously conducted Best Value Review of Procurement.

    The Committee were informed that the newly appointed Procurement Manager had taken up post and therefore it was anticipated that more progress would be made in due course.

    RESOLVED:

    That the actions taken towards meeting the recommendations listed in the review of procurement be approved.

91 EXCLUSION OF PRESS AND PUBLIC

RESOLVED:

That, by virtue of Paragraph 7 of Part I of Schedule 12A to the Local Government Act 1972, the press and public be excluded from the meeting during consideration of the following item.

92 PROGRESS REPORT ON THE BEST VALUE REVIEW OF VEHICLE WORKSHOPS - CONFIDENTIAL APPENDICES 6.1, 6.2 AND 6.4

The Committee noted the confidential appendices relating to the Best Value Review of Vehicle Workshops (Minute No: 87 refers).