Hampshire County Council Buildings, Land and Procurement Panel Item 5 April 2005 Cove Junior School, Farnborough Report by the Director of Property, Business and Regulatory Services

How the conclusion in this report fits with the Corporate Strategy This scheme will impact on the delivery of all Corporate Aims, focusing most immediately on: Aim 1 - maximising life opportunities: the proposal to provide permanent classroom accommodation to replace temporary buildings will have an immediate benefit for pupils and teaching staff. The provision of a music/drama and kiln room will allow curriculum subjects to be taught in purpose-built classrooms. Aim 5 - improving services: all users of the proposed new facilities will benefit from these proposals.

Contact: Steve Clow Ext: 7858 e-mail: [email protected]

1	Summary
1.1	Cove Junior School is located in a residential area in the centre of Cove, Farnborough. The original Victorian school was built in the 1870s and several traditional build extensions have been made over the years. There are currently 274 pupils (7-11 years) on roll.
1.2	Three classes are currently accommodated in temporary classrooms and it is proposed that these be replaced with permanent teaching accommodation. The school does not have a music/drama studio and it is proposed to provide this accommodation as part of the scheme. The total estimated cost of the scheme is £743,000, excluding fees.
1.3	The Director of Property, Business and Regulatory Services has progressed the design of the proposed additional accommodation and the purpose of this report is to outline the design proposals and seek approval to the attached design project appraisal.
2	Scope of the Works
2.1	It is proposed to provide three permanent teaching classrooms, a music/drama studio and a kiln room. Due to the restricted nature of the site, the accommodation will be split, with the music/drama studio and kiln room located to the north of the site and the three classrooms located to the east, where an existing lean-to building will be demolished. Upon completion of the works, three temporary classrooms will be removed from the site and the area reinstated to reprovide hard play area lost to the extensions.
2.2	It is also proposed to improve accessibility for those with disabilities by including in both extensions a ramped approach with a level threshold.
2.3	New paving and soft planting will be provided to the perimeter of the new buildings.
3	Funding and Timing
3.1	An allocation of £717,000, excluding fees, has been made in the Education Capital Programme (05/06) Modernisation funding. The School is contributing £18,000. Policy and Resources (05/06) Capital Repairs funding of £8,000, excluding fees, is also available for this scheme.
3.2	Subject to the necessary approvals it is anticipated that tenders will be invited during May 2005, work will commence on site during July 2005 and be completed during February 2006.
4	Consultation with Local Member
4.1	Councillor Roderick Baulk, the local Member for this area, has been consulted on this scheme and his comments will be included in the final report.
Conclusion
This scheme will replace three temporary classrooms with permanent, purpose-built teaching spaces and provide a music/drama studio and kiln room. Current access issues will be resolved by the inclusion of ramped approaches with level access to the new extensions.
Recommendation
That the Buildings Land and Procurement Panel advises the Executive Member for Policy and Resources that the design project appraisal for the scheme at Cove Junior School at a cost of £743,000, excluding fees, be approved.

Section 100 D - Local Government Act 1972 - background papers

The following documents disclose facts or matters on which this report, or an important part of it, is based and has been relied upon to a material extent in the preparation of this report.

NB the list excludes:

1 Published works

2 Documents which disclose exempt or confidential information as defined in the Act.

Title Location

Architect's plans PMIS file

Building Profile Reports TMH

Hampshire County Council Draft

Building Design Project Appraisal

Education Buildings Advisory Group

1 March 2005

Buildings, Land and Procurement Panel

5 April 2005

Executive Member - Policy and Resources

14 April 2005

Project:	Cove Junior School, Farnborough
	3-classroom extension, Music/Drama and Kiln Room
Commencement date:	July 2005
Completion date:	February 2006
Planned year of start in accordance with Capital Programme:		2005/06

Recommendation:

That the building design project appraisal for the Cove Junior School scheme be approved.

1 Finance

Capital Expenditure	Current Estimate £'000	Capital Programme £'000
Buildings	743	717
Fees	108	107
Land to be purchased	_	_
Total	*851	824

* The means by which the difference between the Current Estimate and the Capital Programme

allocation is to be met is shown in the table below.

Financial Provision for Total Scheme	Buildings £'000	Fees £'000	Total cost £'000
1 From own Resources:
a) Capital Programme (as above) NDS Modernisation 05/06	717	107	824
b) School	18	-	18
2 From Other Resources:
a) Policy and Resources Capital Repairs budget 05/06	8	1	9
Total	743	108	851

Building Cost - Net Cost (excluding abnormals) = £1,557 per m²

- Gross Cost = £2,579 per m²

Devolved Capital allocations £'000

2003/04 23

2004/05 26

2005/06 27

Total 76

Landlord funded work connected with this scheme

It is proposed to replace the existing doors to the corridor link as part of this scheme. Funding of £8,000 is available from the Policy & Resources 2005/06 Capital Repairs budget.

Value of land already acquired for this project

The land forming the site of the development is an integral part of the school campus and is incapable of disposal in isolation. The land was acquired at historic cost and its current value to the County Council is as part of the ground of the establishment.

Revenue implications

	(a) Employees £'000	(b) Other £'000	(a+b) Net Current Expenditure £'000	(c) Capital Charges £'000	(a+b+c) Total Net Expenditure £'000
Revenue Implications Additional+ /Reductions	Nil	Nil	Nil	44	44
Unit cost (£) (e.g. per place)	-	-	-	-	-
% variation to Committee's budget	-				-
Number of additional Staff (fte)	-				-

Energy costs

The estimated annual energy consumption for the new accommodation will meet that required by current Building Regulations. It is anticipated that the increase in fuel cost for the school will be in the order of £6.83 for each m² of new accommodation. This would give an increased running cost in the order of £1,965/annum. However, removal of the existing temporary classrooms would give a saving in the order of £890/annum.

2 Details of site and existing infrastructure

Location/adjoining land and buildings

Cove Junior School is located at Fernhill Road, a residential area in the centre of Cove. The site is bounded to the north, south and east by housing, with Fernhill Road running along the western boundary.

Area including comparison with local/national standards

The total site area is 3.26 acres (1.32 hectares). The DfES guideline for a school of this size is 3.89 acres (1.575 hectares).

Access

Vehicular and pedestrian access to the school site is from Fernhill Road. The contractor's access for the duration of the works will be via a separate temporary entrance to the north of the site, with a compound located towards the north of the site on the hard play area.

Existing buildings and temporary buildings

The original Victorian school building was erected in the 1870s, with several pitched and flat roof extensions, of traditional construction, being added subsequently. There are currently three temporary classrooms on site and these will be removed on completion of this scheme.

Results of trial boreholes

Ground conditions consist of made ground overlying Bracklesham Beds consisting of loose silty clayey sand of uniform composition. Conventional spread footings with ground bearing floor slabs will be used for the proposed development.

Mains services position

The existing mains services are considered to be of sufficient capacity to be extended and adapted as required to serve the proposed additional accommodation.

3 Scope of the Project

Type of project, layout and facilities provided

The proposed 3-classroom extension is located to the east of the site and will incorporate a ramped entrance to provide accessibility via the eastern side of the building.

The music/drama and kiln rooms are located to the north of the site and adjoin existing classrooms. A ramped entrance is also proposed to serve this area of the school. The two ramped entrances will facilitate accessibility to all areas of the school.

The proposed scheme will provide the following accommodation:

· 3 classrooms

· resource area

· cloakroom

· storage area

· 2 accessible toilets

· music/drama room

· kiln room

· resources store

It is also proposed to replace existing doors to the corridor link as part of this scheme.

Places provided

On completion of the project the permanent accommodation will provide 300 pupil places.

4 The Proposed Building

Type of construction, finish and appearance

The proposed extensions will be of traditional brick construction with pitched roofs covered in slate to complement the existing building. Doors and windows will be painted timber.

Accessible facilities

Two ramps will be incorporated into the entrances of both extensions to provide access to all parts of the school.

Two accessible toilets will also be provided by adaptations within the existing building.

Heating and ventilation systems

The existing heating systems will be extended to serve the new areas. The new classrooms will be heated by low-surface temperature radiators and the Music/Drama room by under floor heating.

The new classrooms and resource area will have natural ventilation (opening windows). The Music/Drama room will have a supply and extract system with the air handling unit located in the roof void.

Fire risk assessment

In consultation with the Hampshire Fire and Rescue Service, a fire risk assessment concludes that this is a low fire risk category building. Therefore a sprinkler system will not be installed.

Health and safety

A designer's risk assessment and a design health and safety plan, in accordance with Regulation 15 of the Construction Design and Management Regulations 1994, have been undertaken for the proposed scheme

5 External Works

Car parking

These proposals will not affect the current car parking at the school.

Landscape proposals

New paved areas and soft landscaping will be provided in the areas surrounding the proposed new buildings. Lost playground areas will be reprovided in the location of the temporary classrooms (which are to be removed on completion of the scheme).

Situation on site and environmental impact

The new buildings have been designed to complement the existing Victorian school, with facing brickwork and pitched slate roofs. The music/drama studio will rationalise the area to the north of the site and is screened from adjoining housing by hedging. The extension to the east of the site is adjacent the school playing fields and screened from housing on the southern boundary by hedging and mature trees.

6 Planning

A detailed planning application was submitted during January 2005.

7 Building management

Existing arrangements will apply to cleaning, catering, local management and maintenance arrangements.

8 Furniture and equipment

Funding will be provided from the Education Department's capital programme, likely to be supplemented by school funding.

9 Professional resources

Architectural Services } Property, Business and Regulatory

Quantity Surveying } Davis Langdon

Electrical and Mechanical Engineering } Giffords

Structural Engineering } WSP

10 Consultations

The following have been consulted during the development of the project: Headteacher and Governors of the school, County Education Officer, Environment Department, Access Officer, local County Councillor.