Hampshire County Council Buildings Land and Procurement Panel 5 April 2005 The Mountbatten School and Language College, Romsey Report by the Director of Property, Business and Regulatory Services

How the conclusion in this report fits with the Corporate Strategy This scheme will impact on the delivery of all Corporate Aims, focusing most immediately on: Aim 1 - maximising life opportunities: the proposal to provide a new staff room, inclusion room and multi-agency space will have an immediate benefit for the school. Aim 5 - improving services: all users of the proposed new facilities will benefit from these proposals.

Contact: Steve Clow Ext: 7858 e-mail: [email protected]

1	Summary
1.1	The Mountbatten School and Language College is a secondary school located within a residential area of Romsey. There are 1,420 pupils (11-16 years) on roll. The school buildings are a mix of traditional and SCOLA construction. This scheme will provide accommodation which will improve staff workroom facilities and enable teachers and teaching assistants to meet regularly to plan appropriate work and resources to meet the needs of individual pupils.
1.2	The cost of the scheme to provide a new staff room, inclusion room and multi-agency space is currently estimated to be £448,000, excluding fees. An allocation of £117,000, excluding fees, has been made in the Education Capital Programme 2004/05 - Seed Challenge Initiative, and the school is making a contribution of £331,000, excluding fees.
1.3	The Director of Property, Business and Regulatory Services has progressed the design of the proposed additional accommodation and the purpose of this report is to outline the design proposals and seek approval to the attached design project appraisal.
2	Scope of the Works
2.1	The proposed building will be located on the site to form an extension to the existing Humanities Block and will provide a new staff room (capable of division into two spaces), an inclusion room, an office and an office/meeting room, kitchen and associated storage spaces. A new entrance will be formed adjacent the office areas. It is also proposed to remodel and refurbish existing store/toilet areas adjacent the existing classrooms to provide an accessible wc, male and female wc and storage space.
2.2	The site of the proposed extension contains a number of semi-mature oak trees which have been assessed as an increasing risk to the foundations and structure of the existing buildings by the Arboriculturist and Structural Engineer. Some trees will therefore be removed as part of this scheme. The area will be relandscaped and replanted with shrubs and some new trees. A remodelled existing car parking area will be available adjacent the landscaped area.
3	Funding and Timing
3.1	An allocation of £117,000, excluding fees, has been made in the Education Capital Programme 2004/05 - Seed Challenge Initiative, and the school is making a contribution of £331,000, excluding fees.
3.2	Subject to the necessary approvals it is anticipated that tenders will be invited during June 2005, work will commence on site during August 2005 and be completed during February 2006.
4	Consultation with Local Member
4.1	Councillor Liz Barron, the local Member for this area, has been consulted on this scheme and her comments will be included in the final report.
Conclusion
The proposed scheme will provide necessary staff room space to allow teaching staff to properly plan and prepare work and resources to meet the needs of the pupils. It will also provide a new entrance, office, inclusion room, multi-agency/meeting room and refurbished toilet area.
Recommendation
That, subject to the carry forward of £117,000, excluding fees, to the 2005/06 Capital Programme, the Buildings Land and Procurement Panel advises the Executive Member for Policy and Resources that the design project appraisal for the scheme at The Mountbatten School and Language College, Romsey, at a cost of £448,000, excluding fees, be approved.

Section 100 D - Local Government Act 1972 - background papers

The following documents disclose facts or matters on which this report, or an important part of it, is based and has been relied upon to a material extent in the preparation of this report.

NB the list excludes:

1 Published works

2 Documents which disclose exempt or confidential information as defined in the Act.

Title Location

Architect's plans PMIS file

Building Profile Reports TMH

Hampshire County Council Draft

Building Design Project Appraisal

Education Buildings Advisory Group

1 March 2005

Buildings, Land and Procurement Panel

5 April 2005

Executive Member - Policy and Resources

14 April 2005

Project:	The Mountbatten School and Language College
	Extension to provide new staff room, inclusion room and multi-agency space
Commencement date:	August 2005
Completion date:	February 2006
Planned year of start in accordance with Capital Programme:		2005/06

Recommendation:

That the building design project appraisal for The Mountbatten School and Language College scheme be approved.

1 Finance

Capital Expenditure	Current Estimate £'000	Capital Programme £'000
Buildings	448	117
Fees	68	18
Land to be purchased	_	_
Total	*516	135

* The means by which the difference between the Current Estimate and the Capital Programme

allocation is to be met is shown in the table below.

Financial Provision for Total Scheme	Buildings £'000	Fees £'000	Total cost £'000
1 From own Resources:
a) Capital Programme 2004/05 (SEED Challenge)	117	18	135
b) School	331	50	381
Total	448	68	516

Building Cost - Net Cost = £1,567 per m² (excluding abnormals)

- Gross Cost = £2,000 per m²

Devolved Capital allocations £'000

2003/04 68

2004/05 115

2005/06 119

Total 302

Landlord funded work connected with this scheme

There are some existing surface water and foul drainage issues on the site which are currently being assessed with a view to including any necessary works as part of this scheme.

Value of land already acquired for this project

The land forming the site of the development is an integral part of the school campus and is incapable of disposal in isolation. The land was acquired at historic cost and its current value to the County Council is as part of the ground of the establishment.

Revenue implications

	(a) Employees £'000	(b) Other £'000	(a+b) Net Current Expenditure £'000	(c) Capital Charges £'000	(a+b+c) Total Net Expenditure £'000
Revenue Implications Additional+ /Reductions	Nil	2	2	27	29
Unit cost (£) (e.g. per place)	-	-	-	-	-
% variation to Committee's budget	-				-
Number of additional Staff (fte)	-				-

Energy costs

The estimated annual energy consumption for the new accommodation will meet that required by current Building Regulations. It is anticipated that the increase in fuel cost for the school will be in the order of £6.13 for each m² of new accommodation.

2 Details of site and existing infrastructure

Location/adjoining land and buildings

The Mountbatten School and Language College is located at Whitenap Lane, Romsey, Hampshire. The school site is bounded by housing to the north and west boundaries, with playing fields and open land to the south and east and woods and fields to the southwest. The proposed works are located on the southern side of the school campus, away from residential areas.

Area including comparison with local/national standards

The total site area is 24.9 acres (10 hectares). The DfES guideline for a school of this size is 25.01 acres (10.12 hectares).

Access

The existing pedestrian and vehicular access is from Whitenap Lane.

The contractor will use the main school access for the duration of the contract. Deliveries and movement of plant will be restricted during the school day to ensure the safety of all those involved.

Existing buildings and temporary buildings

The school site consists of a range of traditional and SCOLA system buildings, dating from 1969 onwards, the most recent addition being a music/drama block building which was constructed in 1998. These buildings are considered to be in a fair condition for their age and type. There are currently no temporary buildings on site and none are required for this scheme.

Results of trial boreholes

Soil investigation information is available from trial holes excavated adjacent to the proposed extension. The soils comprise topsoil and a thin layer of clay overlying a clayey gravel. Conventional trench fill foundations will be used with a beam and block suspended ground floor.

Mains services position

It is proposed to upgrade the mains electricity supply as part of this scheme.

Provision has been made within the appraisal for drainage works associated with the new accommodation. There are, however, some existing surface water and foul drainage issues on the site which are currently being assessed with a view to including any necessary works as part of this scheme.

Other mains services are considered to be of sufficient capacity to be extended and adapted as required to serve the proposed additional accommodation.

3 Scope of the Project

Type of project, layout and facilities provided

The proposed extension and refurbishment works will provide the following accommodation:

· new entrance

· staff room

· inclusion room

· office

· office/meeting room

· kitchen

· store areas

· male wc

· female/accessible wc

The extension is located to the west of the existing Humanities Block. The new entrance will be from the northeast, adjacent the proposed new offices.

Places provided

Nil.

4 The Proposed Building

Type of construction, finish and appearance

The proposed extension will be of brick/block construction to complement the existing building. It will have aluminium double glazed windows and doors and a profiled metal covered pitch roof to the staff room. The other areas will have a high-performance roof covering.

Accessible facilities

An accessible wc will be provided in the refurbished toilet area. The building has been designed with level access throughout.

Heating and ventilation systems

The existing gas boiler serving hot water radiators will be extended to serve the new accommodation. Simple extract ventilation will be provided to the wcs and the kitchen.

Fire risk assessment

In consultation with the Hampshire Fire and Rescue Service, a fire risk assessment concludes that this is a low fire risk category building. Therefore a sprinkler system will not be installed.

Health and safety

A designer's risk assessment and a design health and safety plan, in accordance with Regulation 15 of the Construction Design and Management Regulations 1994, have been undertaken for the proposed scheme

5. External Works

Car parking

The extension will reduce an area of hard standing which is currently used for overflow car parking. There will be no change to the permanent car parking as a result of this scheme.

Landscape proposals

The areas around the proposed extension will be relandscaped and some new tree planting will be included as part of the scheme. A number of small trees will be removed to make way for the extension.

Situation on site and environmental impact

The proposed extension is located to the south of the existing school buildings, away from residential areas and is separated from Luzborough Lane by a mature tree/hedge line. The location chosen for the extension is the most appropriate and provides an ideal aspect for the staff room, with views over the school fields and tennis courts. A number of semi-mature oak trees have been assessed as an increasing risk to the foundations and structure of the existing building by the Arboriculturist and Structural Engineer and will therefore be removed as part of this scheme.

6 Planning

A planning application is expected to be submitted to the Director of Environment imminently.

7 Building management

Existing arrangements will apply to cleaning, catering, local management and maintenance arrangements.

8 Furniture and equipment

To be funded by the school.

9 Professional resources

Architectural Services } Property, Business and Regulatory

Quantity Surveying } John Watson & Carter

Electrical and Mechanical Engineering } RHB Partnership

Structural Engineering } R J Watkinson & Partners

Drainage Engineer } Atkins

10 Consultations

The following have been consulted during the development of the project: Headteacher and Governors of the school, County Education Officer, Environment Department, Access Officer, local County Councillor.