Archived decisions

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1. Summary

The following decision is sought:

(i) To agree implementation now of the actions set out in the appendix (paragraph 1) to this decision.


(ii) To include those other matters referred to in the appendix (paragraph 2) to the all party democratic review.

2. Reason

2.1. To improve support for County Councillors both corporately and in their electoral divisions pursuant to all elements of the Corporate Strategy.

3. Other Options considered and rejected

3.1. None.

4. Conflicts of Interest declared by the decision maker or other Executive Member consulted

4.1. None.

5. Dispensation granted by the Standards Committee

5.1. Not applicable.

6. Reason(s) for the matter being dealt with if urgent

6.1. Not applicable

Approved by Councillor T.K. Thornber Date:

.................................. ...................................

5bR44405

APPENDIX (REVISED)

POLICY AND RESOURCES SCRUTINY AND SELECT COMMITTEE

11 APRIL 2005: INFORMATION MANAGEMENT FOR LOCAL MEMBERS

1. For immediate attention:

· Funding is found from existing budgets to enable the use of the District; Division; Local Councillor fields of the Grants Database to be used for reporting (estimated at £450).

· Explore linking in with the www.writetothem.com system so that County Councillors can be identified and contacted in this simple way including the use of photos.

· Corporate Communications produce costed options for a `Your Councillor is Interested' campaign which would be initially targeted at County Council staff to achieve the following objectives:

_ To reinforce the democratic as well as service delivery objectives of the organisation

_ To clarify the role of County Councillors and how this sits alongside officer roles

_ To identify the issues about which Officers need to be keeping Councillors informed - and how

_ To identify ways in which Officers and Members should be working together

· Induction of Officers: (Hampshire Learning Centre)

i) The Manager's Role Induction is adapted to include a section on the role of Councillors and how managers need to interact with it

ii) There is consideration given to the best mechanism to include appropriate understanding of the democratic aspects of the organisation in the induction of ALL officers

· Internal and external links are developed and enhanced as part of the Members website

2. For the all-party Democratic Review:

· Explore ways to involve County Councillors in community consultation and community engagement undertaken by the officers in order to co-ordinate input to decision making.

· Centralised resources of collated information should be accessible to Members as well as Officers.

· Information should be provided on a district basis as a minimum -and by County Electoral Division where relevant and possible