Hampshire County Council Executive Member - Education Item 26 May 2005 Buildings, Land and Procurement Panel 1 June 2005 Grayshott CE (C) Primary School Report by the Director of Property, Business and Regulatory Services

How the conclusion in this report fits with the Corporate Strategy This scheme will impact on the delivery of all Corporate Aims, focusing most immediately on: Aim 1 - maximising life opportunities: the proposal to extend and refurbish the school will have an immediate benefit for the school and local community. Aim 5 - improving services: all users of the proposed new facilities will benefit from these proposals.

Contact: Steve Clow Ext: 7858 e-mail: [email protected]

1	Summary
1.1	Grayshott Church of England School is located in a residential area of Grayshott, at School Road. The original Victorian school building was constructed in 1871 and a new school building, of traditional build, was constructed in 1978. An infill to the new school was added in 1994. There are currently 206 pupils (4-11 years) on roll. It is proposed to extend the school to meet current curriculum needs and to provide permanent accommodation, thus facilitating the removal of a temporary building which is currently used as teaching accommodation.
1.2	The total estimated cost of the scheme to provide a single-storey extension and internal alterations is £525,000, excluding fees. An allocation of £365,000, excluding fees, has been made in the 2005/06 Education Capital Programme - Modernisation Fund. The school is contributing the sum of £160,000, excluding fees.
1.3	The Director of Property, Business and Regulatory Services has progressed the design of the proposed additional accommodation and the purpose of this report is to outline the design proposals and seek approval to the attached design project appraisal.

2	Scope of the Works
2.1	The school site is irregular in shape. The original school building is located on the northern part of the site and the more modern (1970s) building is located on the southwest of the site. The proposed single-storey extension will adjoin this building on its western elevation.
2.2	The proposed extension will provide new administration facilities, a community room and a multi-purpose teaching room.
2.3	The extension will form a new approach and entrance into the existing school. It has been designed to complement the existing buildings and will orientate the main entrance to improve access and security.
2.4	The proposed multi-purpose teaching room and community room will be used by the school for IT and music. After-school community use of these areas will allow the local community to have a greater involvement with the school.
2.5	The existing administration area will be remodelled and refurbished to provide a new classroom.
3	Funding and Timing
3.1	An allocation of £365,000, excluding fees, has been made in the 2005/06 Education Capital Programme (Modernisation funding). The school is contributing the sum of £160,000, excluding fees.
3.2	Subject to the necessary approvals it is anticipated that tenders will be invited during May 2005, work will commence on site during July 2005 and be completed during February 2006.
4	Consultation with Local Member
4.1	Councillor John Filer, the local Member for this area, has been consulted on this scheme and his comments will be included in the final report.
Conclusion
The proposed extension will provide permanent teaching accommodation and will facilitate the removal of a temporary classroom. The provision of multi-purpose/community rooms will also allow the local community to make use of the improvements out of school hours.
Recommendation
That the Executive Member for Education advises the Executive Member for Policy and Resources that the design project appraisal for the scheme at Grayshott CE (C) Primary School, at an estimated cost of £525,000, excluding fees, be approved.

Section 100 D - Local Government Act 1972 - background papers

The following documents disclose facts or matters on which this report, or an important part of it, is based and has been relied upon to a material extent in the preparation of this report.

NB the list excludes:

1 Published works

2 Documents which disclose exempt or confidential information as defined in the Act.

Title Location

Architect's plans PMIS file

Building Profile Reports TMH

Hampshire County Council

Building Design Project Appraisal

Executive Member - Education

26 May 2005

Buildings, Land and Procurement Panel

1 June 2005

Executive Member - Policy and Resources

9 June 2005

Project:	Grayshott CE (C) Primary School
	Single-storey extension and internal alterations
Commencement date:	July 2005
Completion date:	February 2006
Planned year of start in accordance with Capital Programme:		2005/06

Recommendation:

That the building design project appraisal for the Grayshott C E (C) Primary School

scheme be approved.

1 Finance

Capital Expenditure	Current Estimate £'000	Capital Programme £'000
Buildings	525	365
Fees	73	55
Land to be purchased	_	_
Total	*598	420

* The means by which the difference between the Current Estimate and the Capital Programme

allocation is to be met is shown in the table below.

Financial Provision for Total Scheme	Buildings £'000	Fees £'000	Total cost £'000
1 From own Resources:
a) Capital Programme 05/06 - Modernisation fund (as above)	365	55	420
b) School	160	18	178
Total	525	73	598

Building Cost - Net Cost (excluding abnormals) = £1,586 per m²

- Gross Cost = £2,019 per m²

Devolved Capital allocations £'000

2004/05 23

2005/06 24

2006/07 28 (estimate)

2007/08 29 (estimate)

Total 104

Landlord funded work connected with this scheme

There are no landlord funded works associated with this scheme.

Value of land already acquired for this project

The land forming the site of the development is an integral part of the school campus and is incapable of disposal in isolation. The land was acquired at historic cost and its current value to the County Council is as part of the ground of the establishment.

Revenue implications

	(a) Employees £'000	(b) Other £'000	(a+b) Net Current Expenditure £'000	(c) Capital Charges £'000	(a+b+c) Total Net Expenditure £'000
Revenue Implications Additional+ /Reductions	Nil	Nil	Nil	31	31
Unit cost (£) (e.g. per place)	-	-	-	-	-
% variation to Committee's budget	-				-
Number of additional Staff (fte)	-				-

Energy costs

The estimated annual energy consumption for the new accommodation will meet that required by current Building Regulations. It is anticipated that the increase in fuel cost for the school will be in the order of £1,587 per year (£5.40 for each m² of new accommodation). The increased energy consumption will be 185kwh/m² per year. The additional CO² consumption will be 13 tonnes per year.

2 Details of site and existing infrastructure

Location/adjoining land and buildings

Grayshott CE (C) Primary School is located within the village of Grayshott at School Road. The site is irregularly shaped with the original Victorian school building located to the north and the more modern (1970s) building located to the southwest. The school playing field is located to the east of this building. The pre-school group building is located in the southeast corner of the site. The school site is bounded on all sides by housing.

Area including comparison with local/national standards

The total site area is 3.29 acres (5.44 hectares). The DfES guideline for a school of this size is 2.73 acres (1.1 hectares).

Access

Pedestrian and vehicular access to the school is from School Road to the northwest and from Whitmore Vale Road to the east. Contractor's access to the site compound will be from Whitmore Vale Road, located to the rear of the site. Once within the school boundaries, pupils and staff will be clearly separated from construction traffic and activities. Deliveries and movement of plant will be restricted during the school day to ensure the safety of all those involved.

Existing buildings and temporary buildings

There is currently one temporary building on site, which is in poor condition and will be removed at the start of the scheme. It will be necessary to decant the administration staff into a temporary office which will be located to the west of the existing school on an existing hard surface.

Results of trial boreholes

A previous ground investigation showed topsoil overlying a descending sequence of stiff clays overlying medium dense to dense gravels which in turn overlay soft clays and loose sands. It is therefore proposed to use strip foundations for the proposed development.

Mains services position

The existing mains services are considered to be of sufficient capacity to be extended and adapted as required to serve the proposed additional accommodation.

3 Scope of the Project

Type of project, layout and facilities provided

The proposed extension will form a new entrance into the existing school. The existing administration facilities will be remodelled and refurbished to provide a new classroom area.

The following new accommodation will be provided:

· main entrance lobby

· staff room

· head teacher's room

· administration office

· finance officer's room

· caretaker's room

· store

· accessible wc

· community room (with designated entrance lobby, kitchen area & cloak room)

· multi-purpose teaching room

Places provided

The current net capacity of the school is 208 and this project will not affect the overall teaching areas of the school and thus have no effect on the net capacity.

4 The Proposed Building

Type of construction, finish and appearance

The proposed extension will be of load-bearing brickwork/blockwork construction, with a concrete tile roof covering, to complement the character of the existing school building. Roofs will be of traditional timber construction. The windows and doors will be powder-coated double glazed aluminium.

Accessible facilities

One accessible toilet will be provided as part of this scheme, which has been designed with level access throughout.

The car park currently has one accessible parking space.

Heating and ventilation systems

A combination of underfloor heating and traditional radiators will be used in the proposed extension.

Ventilation will be by natural means (opening windows).

Fire risk assessment

In consultation with the Hampshire Fire and Rescue Service, a fire risk assessment concludes that this is a low fire risk category building. Therefore a sprinkler system will not be installed.

Health and safety

A designer's risk assessment and a design health and safety plan, in accordance with Regulation 15 of the Construction Design and Management Regulations 1994, have been undertaken for the proposed scheme

5 External Works

Car parking

There will be no changes to the car parking provision as a result of this scheme.

Landscape proposals

The existing path to the front of the main school building will be reconfigured, creating a level access into the new extension.

Situation on site and environmental impact

The proposed scheme is located on an established school site. The extension has been designed to complement existing buildings on site, to rationalise the area adjacent to the main school and to have the minimum environmental impact.

6 Planning

Planning permission for this scheme was granted during April 2005.

7 Building management

Existing arrangements will apply to cleaning, catering, local management and maintenance arrangements.

8 Furniture and equipment

Funding will be provided from the Education Department's capital programme, likely to be supplemented by school funding.

9 Professional resources

Architectural Services } Property, Business and Regulatory

Quantity Surveying } Davis Langdon

Electrical and Mechanical Engineering } Gary Jones Associates

Structural Engineering } WSP

10 Consultations

The following have been consulted during the development of the project: Headteacher and Governors of the school, County Education Officer, Environment Department, Access Officer, local County Councillor.