Archived decisions

Contact: Margaret Plumridge, ext 6173


	Hampshire County Council
	Executive Member - Recreation and Heritage		Item 4
	26 May 2005
	Community Buildings Fund - 2005/06
	Report of the Director of Recreation and Heritage

1 Summary

1.1 The County Council works in partnership with specific community organisations particularly community associations and village hall committees who seek to enable local people to meet the recreational, educational, social, cultural and environmental needs of their local communities. These organisations give local people an opportunity to participate in local activities and encourage local initiatives by people of all ages.

2. Purpose of Report

2.1 The purpose of this report is:

i) to provide details of the current financial position of the Community Buildings Fund, and

ii) to provide details of requests for partnership funding from the fund.

2.2 The partnership funding distribution criteria is set out in Appendix 1.

2.3 Projects listed in Appendix 2 meet fully the criteria and have been allocated a proposed level of funding in line with the criteria.

2.4 Projects listed in Appendix 3 have applied for and are eligible for funding. However, further information is required about their funding package before they are brought forward for formal approval.

2. Financial Position

2.1 On 17 March 2005 £150,000 was set aside from the 2005/06 capital programme for Recreation and Heritage to fund applications that meet the criteria during this financial year. Partnership funding totalling £22,330 was approved at that meeting as a first allocation for 2005/06. If the proposals in this report amounting to £56,685 are approved £79,015 will have been approved to date in 2005/06 leaving £70,985 for the remainder of the year.

4 Legal Implications

4.1 The Council has wide powers under Section 19 Local Government (Miscellaneous Provisions) Act 1976 to provide recreational facilities and to contribute by way of grant or loan towards expenses incurred by voluntary bodies in providing such facilities.

5. Corporate Strategy

5.1 Partnership funding from the Community Buildings Fund enables the community sector to maintain the quality of Hampshire's cultural assets, namely their village halls and community association buildings some of which are listed. This finance enables improvements to be made to those buildings and can assist with the development of new facilities where appropriate. The provision of these buildings by the voluntary sector enables local communities to access the services and facilities they need.

5.2 By providing financial support to these organisations for the maintenance of their buildings the County Council is able to work in partnership with the community sector to achieve the Corporate Aim - Stewardship of the Environment.

6. Impact Assessment

6.1 Organisations applying to this scheme are by their nature defined as accessible to all members of the community. This is embodied within their charitable objects, therefore no groups or organisations should be excluded from any benefit arising from these decisions. Furthermore a new application procedure is shortly to be introduced which will include equalities monitoring information agreed as part of the corporate review of grants programmes and procedures.

Recommendations

The following decision is sought:

i) that partnership funding totalling £56,685 be approved for allocation from the Community Buildings Fund for 2005/06 as listed below:

Hall/Centre	District	£
Alresford & District Community Association	Winchester	6,500
Alton Community Association	East Hampshire	2,266
Belmont Hall, Chandlers Ford	Eastleigh	1,179
Botley Market Hall	Eastleigh	7,250
Burley Village Hall	New Forest	2,897
East Boldre Village Hall	New Forest	5,500
Emery Down & Bank Village Hall	New Forest	1,918
Emsworth Parish Hall	Havant	4,556
Grayshott Village Hall	East Hampshire	833
Hordle Women's Institute	New Forest	775
Locks Heath Community Association	Fareham	1,666
Longstock Village Hall	Test Valley	2,628
Sarisbury & District Community Centre	Fareham	2,217
Swanmore Methodist Church	Winchester	12,500
Privett Village Hall	East Hampshire	258
Thruxton War Memorial Hall	Test Valley	2,045
Twyford Parish Hall	Winchester	841
Weston Patrick Village Hall	Basingstoke & Deane	856
	Total	56,685

Section 100 D - Local Government Act 1972 - Background Documents

The following documents disclose facts or matters on which this report, or an important part of it, is based and has been relied upon to a material extent in the preparation of this report.

NB the list excludes:

Published works

Documents, which disclose exempt or confidential information as, defined in the act.

Title Location

Applications for financial assistance Community Support Service

Recreation and Heritage Department

Mottisfont Court

Winchester

Appendix 1

The application criteria for the Community Grants Fund is as follows:

Partnership funding is granted for:

· Building repairs, extensions and refurbishments

· Health and Safety issues

· Equipment to improve the buildings and increase usage

· Feasibility Studies

Who can apply:

· Village Halls (not parish run halls)

· Community Associations

· Other similar community groups

· Church Organisations that have a separate community programme on their property

Funding criteria:

· For projects costing less than £15,000, the funding criteria is up to one third of the cost.

· For projects costing more than £15,000, the grant is calculated at 50% of the combined district and parish contribution up to a maximum of 25% of the project costs or £12,500, whichever is the lesser.

· Feasibility Studies - applications will be considered for 50% of the cost up to a maximum of £500

Priority Criteria:

1. Health and safety issues that could result in the building being closed or activities seriously curtailed if the work is not carried out.

2. The work is absolutely essential in order to meet the terms of the Disability Discrimination Act. (It has been widely publicised that these types of buildings will not be closed provided reasonable steps have been taken to meet the terms of the Act).

3. The project is part of a phased development and this element is essential to it's overall completion.

4. Non priority work.

Appendix 2

Summary of grant applications received

Priority 1 Health and Safety

Hall/Centre	District	£
Alresford & District Community Association	Winchester	6,500
Sarisbury & District Community Centre	Fareham	2,217
Total		8,717

Priority 2 Disability Discrimination Act

Hall/Centre	District	£
Belmont Hall, Chandlers Ford	Eastleigh	1,179
Botley Market Hall	Eastleigh	7,250
Emery Down & Bank Village Hall	New Forest	1,918
Emsworth Parish Hall	Havant	4,556
Swanmore Methodist Church	Winchester	12,500
Total		27,403

Priority 3 Phased Development

Hall/Centre	District	£

Total

Priority 4 Applications for General Improvement Works

Hall/Centre	District	£
Alton Community Association	East Hampshire	2,266
Burley Village Hall	New Forest	2,897
East Boldre Village Hall	New Forest	5,500
Hordle Women's Institute	New Forest	775
Grayshott Village Hall	East Hampshire	833
Locks Heath Community Association	Fareham	1,666
Longstock Village Hall	Test Valley	2,628
Privett Village Hall	East Hampshire	258
Thruxton War Memorial Hall	Test Valley	2,045
Twyford Parish Hall	Winchester	£841
Weston Patrick Village Hall	Basingstoke & Deane	856
Total		20,565

Applications awaiting further information on their funding package:

Hall/ Centre	District	£	Priority
Beech Village Hall	East Hampshire	12,500	1
Blandford Hall Martin	New Forest	6,250	2
Brockenhurst Village Hall	New Forest	12,500	4
Froyle Village Hall	East Hampshire	10,000	2
Highclere Village Hall Rockbourne Village Hall	Basingstoke and Deane New Forest	12,500 5,000	2 2
Victoria Hall, Sutton Scotney	Winchester	4,500	3
Total		63,250

Name:	Alresford & District Community Association
Consultation:	The local member, Cllr Jacqueline Porter, has been consulted.
Project:	Reorganisation of ground floor toilet facilities, fire escape, eradication of damp, construct boiler room floor and redecorate affected areas.
Priority:	1 - Health & safety issues
Criteria:	Building repairs, extensions and refurbishment Health & safety issues
Links to Corporate Strategy: Equalities Assessment	Improving buildings to enable local communities to access the services and facilities they need. This project will improve the facilities and extend their use to the community. Organisation defined as a Community Association including equalities statement. Users defined as Children/Young people, people with a disability/special needs, General public/Mankind.
Cost:	£27,537
General Reserves:	£8,500
Project Reserves:	£5,000 for this project
Statement:	To eradicate damp in the toilet walls and comply with the Fire Officer's request to improve means of escape from the ground floor of the building to the rear of the property. The two boilers are situated above the toilets in a precarious position.
Funding:	Own funds - £5,000 Winchester City Council - £8,000 confirmed Winchester Community Chest - £500 applied for (decision June 05) Alresford Town Council - £5,000 confirmed
Recommendation:	£6,500 as 50% of combined City and Town Council contributions

Name:	Alton Community Association
Consultation:	The local member, Cllr Anthony Ludlow, has been consulted and fully supports this application as this is not a routine upgrade of an aging network but is required because the association is currently dealing with the administration of the East Hampshire Leisure Learning programme.
Project:	Replace telephone with digital system and upgrade computer network with new server and upgrade of six computers.
Priority:	4 - non priority
Criteria:	Equipment to improve the buildings and increase usage
Links to Corporate Strategy: Equalities Assessment	Improving buildings to enable local communities to access the services and facilities they need. This project will improve the facilities and extend their use to the community. Organisation defined as a Community Association including equalities statement. Users defined as Children/Young people Elderly/Old People, People with a disability/Special Needs, Other charities/Voluntary bodies, General public/Mankind.
Cost:	£6,800
General Reserves:	£37,400
Project Reserves:	£1,000 for this project
Statement:	Current phone system cannot cope with the number of calls being received. Current computer network very slow, not properly configured and unable to cope with increased level of centre activity.
Funding:	Own funds - £1,000 East Hampshire District Council - £3,400 applied for (decision June 05) Alton Town Council - £500 applied for (decision May 05)
Recommendation:	£2,266 as one third of project cost

Name:	Belmont Hall, Chandlers Ford
Consultation:	The local member, Cllr Colin Davidovitz has been consulted.
Project:	Provision of external ramp and accessible toilets. Update electrical installation.
Priority:	2 - DDA
Criteria:	Building repairs, extensions and refurbishment. Health & safety issues
Links to Corporate Strategy: Equalities Assessment	Improving buildings to enable local communities to access the services and facilities they need. This project will improve the facilities and extend their use to the community. Organisation defined as a Village Hall Trust including equalities statement. Users defined as general public/mankind.
Cost:	£3,538
General Reserves:	£500
Project Reserves:	Nil
Statement:	This work is required to comply with the Disability Discrimination Act and health & safety requirements.
Funding:	Eastleigh Borough Council - £1,500 confirmed
Recommendation:	£1,179 as one third of project cost

Name:	Botley Market Hall
Consultation:	The local member, Cllr Derek Blampied has been consulted.
Project:	Improve entrances and exits to hall to meet DDA requirements
Priority:	2 - DDA
Criteria:	Building repairs, extensions and refurbishment. Health & safety issues
Links to Corporate Strategy: Equalities assessment	Improving buildings to enable local communities to access the services and facilities they need. This project will improve the facilities and extend their use to the community. Charitable objects list the organisation as a Village Hall. Copy of Equal Opportunities Statement has been provided. Users defined as Children/Young people, Elderly/Old People, General public/Mankind
Cost:	£29,000
General Reserves:	£14,000
Project Reserves:	£9,000 declared as capital reserves
Statement:	With the planned improvements to the entrances, the Hall will be more up to date, much more accessible and welcoming and in a better position to meet local needs.
Funding:	Own funds - up £5,000 Eastleigh Borough Council - application made - no amount specified Botley Parish Council - application made - no amount specified
Recommendation:	50% of combined Borough and Parish contributions up to a maximum of £7,250 (25% of total project cost)

Name:	Burley Village Hall
Consultation:	The local member, Cllr Mel Kendall, has been consulted.
Project:	Interior and exterior redecoration, replacement of old windows, hall and stage curtains.
Priority:	4 - non priority
Criteria:	Building repairs, extensions and refurbishment.
Links to Corporate Strategy: Equalities assessment	Improving buildings to enable local communities to access the services and facilities they need. This project will improve the facilities and extend their use to the community. Charitable objects list the organisation as a Village Hall.. Users defined as Children/Young people, Elderly/Old People, People with a disability/special needs, General public/Mankind. No equalities statement included.
Cost:	£8,690
General Reserves:	£6,900
Project Reserves:	£3,000 designated to this project
Statement:	Old windows and decoration all in need of refurbishment. Curtains in need of upgrading.
Funding:	No other applications have been made
Recommendation:	£2,897 as one third of project cost

Name:	East Boldre Village Hall
Consultation:	The local member, Cllr. Ken Thornber has been consulted and he supports the application.
Project:	Upgrade facilities including electrical works (to meet health & safety requirements), removal of oil tank, install security system, improve storage and stage lighting system, install telephone line, decorate internally and externally and upgrade furniture.
Priority:	4 - non priority (but some aspects do meet H&S need)
Criteria:	Building repairs, extensions and refurbishment. Health & safety issues
Links to Corporate Strategy: Equalities Assessment	Improving buildings to enable local communities to access the services and facilities they need. This project will improve the facilities and extend their use to the community Charitable objects show the organisation as a Village Hall. No equalities statement is included. Users defined as Children/Young people, Elderly/Old People, General public/Mankind
Cost:	£21,150 (to be confirmed)
General Reserves:	£24,000
Project Reserves:	Restricted trust fund held of £6,846 - no details have been provided as to nature of restriction
Statement:	The Village Hall provides a community facility for a number of groups. One of these groups, the Youth Club, is developing and the hall needs to be able to accommodate this growth of provision. Note: This application has been referred from Policy & Resources.
Funding:	New Forest District Council - £10,000 confirmed East Boldre Parish Council - £1,000 confirmed
Recommendation:	£5,500 as 50% of combined District and Parish contributions

Name:	Emery Down and Bank Village Hall
Consultation:	The local member, Cllr Mel Kendall has been consulted and he supports this application.
Project:	To provide disabled toilet facilities to comply with DDA
Priority:	2 - DDA
Criteria:	Building repairs, extensions and refurbishment Equipment to improve the building and increase usage Health & safety issues
Links to Corporate Strategy: Equalities Assessment	Improving buildings to enable local communities to access the services and facilities they need. This project will improve the facilities and extend their use to the community. Charitable objects show an agreement to allow use as a Village Hall but with equalities statement. Users defined as General public/Mankind
Cost:	£5,753
General Reserves:	£1,500
Project Reserves:	£1,800 - for this project
Statement:	The toilets are very basic and have long needed upgrading. This, coupled with the requirements of the Disability Discrimination Act, have provided the opportunity to carry out the work.
Funding:	Own Funds - £1,800 New Forest District Council - £646 confirmed Lyndhurst Parish Council - application made - no amount specified Christopher Tower Foundation - £1,000 applied for
Recommendation:	£1,918 as one third of project cost

Name:	Emsworth Parish Hall
Consultation:	The local member, Cllr David Gillett, has been consulted and he supports this application.
Project:	Replace existing toilets with accessible toilets to meet DDA.
Priority:	2-DDA
Criteria:	Building repairs, extensions and refurbishment Equipment to improve the building and increase usage Health & safety issues
Links to Corporate Strategy: Equalities Assessment	Improving buildings to enable local communities to access the services and facilities they need. This project will improve the facilities and extend their use to the community. This organisation is a church.
Cost:	£18,224
General Reserves:	None declared - only accounts for the hall have been provided which show no reserves although a surplus of £1,606 was declared for 2004 and £1,872 for 2003.
Project Reserves:	Nil
Statement:	To comply with the Disability Discrimination Act
Funding:	Own funds - £10,000 Havant Borough Council - application made - no amount specified Local fundraising ongoing
Recommendation:	50% of District contribution to a maximum of £4,556 (25% of project cost) subject to confirmation of District support

Name:	Grayshott Village Hall
Consultation:	The local member, Cllr Sam James, has been consulted.
Project:	Replace curtains in main hall
Priority:	4 - non priority
Criteria:	Building repairs, extensions and refurbishment.
Links to Corporate Strategy: Equalities assessment	Improving buildings to enable local communities to access the services and facilities they need. This project will improve the facilities and extend their use to the community. Charitable objects list the organisation as a Village Hall and includes equalities statement. Users defined as Children/Young people, Elderly/Old People, People with a disability/special needs. General public/Mankind
Cost:	£2,500
General Reserves:	£3,140
Project Reserves:	Fabric maintenance fund - £800 Fixed asset replacement fund - £13,508 Dedicated redecoration fund - £7,436
Statement:	The current curtains have been in the hall for over 25 years and are showing signs of wear and are beyond economic repair.
Funding:	East Hampshire District Council - £1,000 applied for Party in Grayshott fund - application made - no amount specified
Recommendation:	£833 as one third of project cost

Name:	Hordle Women's Institute
Consultation:	The local member, Cllr Alan Rice, has been consulted.
Project:	Renovate hall floor
Priority:	4 - non priority
Criteria:	Building repairs, extensions and refurbishment.
Links to Corporate Strategy: Equalities assessment	Improving buildings to enable local communities to access the services and facilities they need. This project will improve the facilities and extend their use to the community. Charitable objects list the organisation as a Women's Institute. No equalities statement included. Users defined as General public/Mankind
Cost:	£2,326
General Reserves:	£4,276
Project Reserves:	Nil
Statement:	As the hall is used by many organisations it is necessary to keep it in good condition. The hall acts as the village community centre.
Funding:	Own funds - £1,000 No other funding information has been supplied
Recommendation:	£775 as one third of project cost

Name:	Locks Heath Community Association
Consultation:	The local member, Cllr Sean Woodward, has been consulted.
Project:	Refurbishment of kitchen
Priority:	4 - non priority
Criteria:	Building repairs, extensions and refurbishment
Links to Corporate Strategy: Equalities Assessment	Improving buildings to enable local communities to access the services and facilities they need. This project will improve the facilities and extend their use to the community. Organisation defined as a Community Association having an equalities statement. Users defined as Children/Young people Elderly/Old People, Other charities/Voluntary bodies, Other defined groups, General public/Mankind.
Cost:	£5,000
General Reserves:	£2,300
Project Reserves:	£5,000 set aside as contingency fund
Statement:	Current kitchen units are old and in a poor state of repair.
Funding:	Own funds - £1,800 Fareham Borough Council - £1,500 applied for (decision Sep 05)
Recommendation:	£1,666 as one third of project cost

Name:	Longstock Village Hall
Consultation:	The local member, Cllr Michael Woodhall, has been consulted.
Project:	Refurbish kitchen to higher specification
Priority:	4 - non priority
Criteria:	Building repairs, extensions and refurbishment. Equipment to improve the building and increase usage
Links to Corporate Strategy: Equalities assessment	Improving buildings to enable local communities to access the services and facilities they need. This project will improve the facilities and extend their use to the community. Charitable objects list the organisation as a Village Hall. No equalities statement included. Users defined as Children/Young people, Elderly/Old People, People with disabilities/special needs, Other charities/voluntary bodies, General public/Mankind
Cost:	£15,456
General Reserves:	£6,426
Project Reserves:	Nil
Statement:	The hall only has an old domestic cooker and inadequate hot water supply. This work will provide proper facilities to allow catering for large functions.
Funding:	Own funds - £5,100 Test Valley Borough Council - £3,323.19 applied for Longstock Parish Council - £1,932 confirmed (12.5%)
Recommendation:	£2,628 as 50% of combined Borough and Parish contributions subject to confirmation.

Name:	Privett Village Hall Trust
Consultation:	The local member, Cllr Michael Cartwright, has been consulted.
Project:	Feasibility study for refurbishment
Priority:	4 - non priority
Criteria:	Building repairs, extensions and refurbishment.
Links to Corporate Strategy: Equalities assessment	Improving buildings to enable local communities to access the services and facilities they need. This project will improve the facilities and extend their use to the community. Charitable objects list the organisation as a Village Hall and include an equalities statement. Users defined as General public/Mankind
Cost:	£516
General Reserves:	£7,812
Project Reserves:	nil
Statement:	The current hall is too small to accommodate many of the village functions. This project will be the initial stage of a major refurbishment to enlarge the hall and improve the facilities.
Funding:	No other applications at this time, but applications will be made to District and Parish authorities for the main project funding
Recommendation:	£258 as 50% cost of feasibility planning.

Name:	Sarisbury & District Community Association
Consultation:	The local member, Cllr Sean Woodward, has been consulted.
Project:	Installation of fire alarm and emergency lighting system
Priority:	1 - Health & safety
Criteria:	Health & safety Issues Equipment to improve the buildings and increase usage
Links to Corporate Strategy: Equalities Assessment	Improving buildings to enable local communities to access the services and facilities they need. This project will improve the facilities and extend their use to the community. Organisation defined as a Community Association under a trust deed, no equalities statement. Users defined as Children/Young people, Elderly/Old People, People with a disability/Special Needs, General public/Mankind.
Cost:	£6,650
General Reserves:	£3,000
Project Reserves:	£2,217 for this project
Statement:	This project is necessary for the safety of users and is a legal requirement recommended by the Fire Officer to comply with licensing.
Funding:	Own funds - £2,217 Fareham Borough Council - £2,217 applied for (Normal FBC grants limited to £1,500)
Recommendation:	£2,217 as one third of project cost

Name:	Swanmore Methodist Church
Local Member:	The local member, Cllr Peter Mason, has been consulted.
Project:	Demolish existing hall and replace with new hall.
Priority:	2 - DDA
Criteria:	Building repairs, extensions and refurbishment
Links to Corporate Strategy:	Improving buildings to enable local communities to access the services and facilities they need. This project will provide new facilities for the use of the community
Cost:	£481,000
General Reserves:	Total church reserves £50,575 Declared free reserves £9,000
Project Reserves:	Nil
Statement:	The existing premises require major work to rectify problems and as they are situated on three levels cannot comply with the Disability Discrimination Act. Health and safety standards cannot be fully met with existing facilities. Redevelopment will increase usable space and provide better facilities for the local community which has risen by some 30% over past 12 years. The current hall is used by a range of community groups including Swanmore pre-school, The Swanmore Society, Community Education Art Classes, Brownies, West End Choir. Additionally, the church itself provides a range of activities to support the community including free cinema sessions, mother and toddler group, ladies and mens groups and other activities for children. Local authority planning permission has been granted.
Funding: Recommendation:	Winchester City Council - Confirmed £10,000 in 2005/06, £10,000 in 2006/07 Swanmore Parish Council - application made - no amount specified. Other applications made to 18 charitable trusts. 50% of combined City and Parish council contributions up to a maximum of £12,500 (subject to confirmation).

Name:	Thruxton War Memorial Hall
Consultation:	The local member, Cllr Pat West, has been consulted.
Project:	Purchase new tables
Priority:	4 - non priority
Criteria:	Equipment to improve the buildings and increase usage
Links to Corporate Strategy: Equalities Assessment	Improving buildings to enable local communities to access the services and facilities they need. This project will improve the facilities and extend their use to the community. Organisation defined as a Village Hall Trust. No equalities statement.
Cost:	£6,135
General Reserves:	£5,533
Project Reserves:	nil
Statement:	The hall has recently been fully refurbished and the chairs have been replaced, however there is a need for new tables to complete the fitting out of the new hall.
Funding:	Own funds - £322 No other funding identified
Recommendation:	£2,045 as one third of the project cost subject to confirmation of remaining funds being made available for the project.

Name:	Twyford Parish Hall
Consultation:	The local member, Cllr Peter Mason, has been consulted.
Project:	Upgrade main kitchen, replace sink & taps in disabled toilet
Priority:	4 - non priority
Criteria:	Building repairs, extensions and refurbishment
Links to Corporate Strategy: Equalities Assessment	Improving buildings to enable local communities to access the services and facilities they need. This project will improve the facilities and extend their use to the community. Organisation defined as a Village Hall under a scheme - no equalities statement. Users defined as Elderly/Old People, General public/Mankind.
Cost:	£2,522
General Reserves:	£3,000
Project Reserves:	Nil
Statement:	The current kitchen is old and needs replacing to meet hygiene standards.
Funding:	Own funds - £1,800 Winchester City Council - no application made Twyford Parish Council - £500 applied for
Recommendation:	£841 as one third of project cost

Name:	Weston Patrick Village Hall
Consultation:	The local member, Cllr Anna McNair Scott, has been consulted.
Project:	Essential redecoration of hall inside and outside
Priority:	4 - non priority
Criteria:	Building repairs, extensions and refurbishment.
Links to Corporate Strategy: Equalities Assessment	Improving buildings to enable local communities to access the services and facilities they need. This project will improve the facilities and extend their use to the community. Organisation defined as a Village Hall Trust. Users defined as general public/mankind. No equalities statement.
Cost:	£2,570
General Reserves:	£2,700
Project Reserves:	Nil
Statement:	Essential ongoing maintenance - some broken windows to be replaced
Funding:	Own funds - £2,700 Basingstoke & Deane Borough Council - £2,570 applied for Four Lanes Trust - £2,570 applied for
Recommendation:	£856 as one third of project cost subject to confirmation that project is not double funded

Appendix 3

Organisations that have applied for and are eligible for funding but more information about their funding package is required

Name:	Beech Village Hall
Local Member:	Cllr Anthony Ludlow
Project:	Demolish and replace existing building with new hall
Priority:	1 - Health and Safety
Criteria:	Building repairs, extensions and refurbishment (new building)
Links to Corporate Strategy	Improving buildings to enable local communities to access the services and facilities they need. This project will provide new facilities for the use of the community
Cost:	£746,000
General Reserves:	£3,000
Project Reserves:	£20,000
Statement:	This project is needed to provide adequate meeting and recreational facilities within Beech as recommended in the village survey and analysis carried out in December 2002, and to ensure such facilities are compliant with the Disability Discrimination Act.
Funding:	East Hampshire District Council - £24,000 confirmed Beech Parish Council - £10,000 confirmed Own funds - £20,000 Lottery application - £300,000 (planned to be submitted in October 2004) Local fundraising - £266,000 Other sources - £100,000
Recommendation:	£12,500 as 50% of combined district and parish council contribution subject to maximum funding limit.

Notes - Date and status of lottery application to be confirmed

Name:	Blandford Hall, Martin
Consultation:	Cllr Katherine Heron
Project:	To provide toilet facilities for disabled people, replace a crumbling ceiling, lighting, replace two windows and redecorate.
Priority:	2 - DDA
Criteria:	Building repairs, extensions and refurbishments Health & safety issues
Links to Corporate Strategy: Equalities Assessment	Improving buildings to enable local communities to access the services and facilities they need. This project will improve the facilities and extend their use to the community. Organisation defined as a Village Hall, no equalities statement included. Users defined as General public/Mankind.
Cost:	£27,489
General Reserves:	£7,360
Project Reserves:	Nil
Statement:	The toilets need to comply with the Disability Discrimination Act. The ceiling needs to be repaired as it is dangerous. The double glazing will reduce heat loss.
Funding:	Own funds - £5,000 New Forest District Council - £12,000 applied for (date of decision unknown - New Forest District Council has already allocated its funds for the financial year 2005/06) Martin Parish Council - £500 applied for (date of decision unknown) Awards for all - £5,000 applied for (decision approx June)
Recommendation:	Deferred until more information is available re contribution from New Forest District Council

Name:	Brockenhurst Village Hall
Local Member:	Cllr. Ken Thornber
Project:	Extend village hall to provide new stage, craft room and exhibition space.
Priority:	4 Non Priority
Criteria:	Building repairs, extensions and refurbishment.
Links to Corporate Strategy	Improving buildings to enable local communities to access the services and facilities they need. This project will improve the facilities and extend its use to the community
Cost:	£821,000
General Reserves:	£112,500
Project Reserves:	£160,000 for development of buildings other than the Village Hall held as restricted funds
Statement:	The aim of the project is to extend the village hall to enable the provision of a cultural and arts centre for both Brockenhurst and the surrounding area.
Funding:	New Forest District Council - application made - no amount specified Brockenhurst Parish Council - application made - £40,000 Arts Council - application made - £600,000 (decision not yet made) Additional applications made to 12 charitable trusts
Recommendation:	£12,500 as 50% of combined district and parish council contributions subject to maximum funding limit and confirmation
Notes	Status of Arts Council bid to be confirmed June - Arts Council bid unsuccessful October - approximately £165,000 raised. Scope of project now reduced to around £400,000. - £50,000 confirmed from Landfill tax December - Current total £200,000 Awaiting decision from District Council

Name:	Froyle Village Hall
Local Member:	Cllr Sir James Scott
Project:	Extend kitchen, refurbish toilet area and provide disabled toilets and accessible entrance
Priority:	2 - Disability Discrimination Act
Criteria:	Building repairs, extensions and refurbishment Health and Safety issues
Links to Corporate Strategy	Improving buildings to enable local communities to access the services and facilities they need. This project will improve the facilities and extend their use to the community
Cost:	£98,700
General Reserves:	£28,000
Project Reserves:	Nil
Statement:	Required to provide more space to cope with village events and provide disabled toilet to comply with Disability Discrimination Act.
Funding:	East Hampshire District Council - £15,000 applied for Froyle Parish Council - £5,000 confirmed Own funds - £10,000 Other donations - £8,000 Lottery - £45,700 applied for
Recommendation:	£10,000 as 50% of combined district and parish council contributions subject to confirmation.

Note - October -lottery bid refused - scope of project being reduced

Will be re-applying with a reduced project

Name:	Highclere Village Hall
Local Member:
Project:	Refurbish hall to include: · Creation of disabled toilet · Improved access for elderly and disabled · Removal of all damp and noise pollution · Improved insulation · Enlarged floor area and seating capacity · Upgrading and updating of electrics
Priority:	2 - Disability Discrimination Act
Criteria:	Building repairs, extensions and refurbishment Health and Safety issues
Links to Corporate Strategy	Improving buildings to enable local communities to access the services and facilities they need. This project will improve the facilities and extend their use to the community
Cost:	£159,875
General Reserves:	£18,023
Project Reserves:	Nil
Statement:	These works were identified following local consultation and an access audit.
Funding:	Own funds - £20,000 Basingstoke and Deane Borough Council - £43,000 applied for Highclere Parish Council - £5,000 applied for Lottery application - £75,000 applied for Local donations - £6,875
Recommendation:	£12,500 as 50% of combined contributions from district and parish councils subject to maximum limit and confirmation.

Notes - Lottery application refused

Application being made to Landfill Tax Fund

Bas. & Deane BC - £18,000 confirmed from developers contributions

- £25,000 recommended from leisure funds - decision due September

Name:	Rockbourne Village Hall
Local Member:	Cllr Katherine Heron comments that this is a small village on the county border and consequently the precept is very small. She requests that a larger contribution be considered.
Project:	Extend and refurbish hall to provide new and accessible facilities including new meeting room, kitchen, storage and toilets.
Priority:	2 - Disability Discrimination Act
Criteria:	Building repairs, extensions and refurbishment
Links to Corporate Strategy	Improving buildings to enable local communities to access the services and facilities they need. This project will improve the facilities and extend their use to the community
Cost:	£150,000
General Reserves:	£7,900
Project Reserves:	Nil
Statement:	This work will particularly benefit older and disabled people living in Rockbourne which has poor public transport and no community transport scheme.
Funding:	Own funds - £8,150 New Forest District Council - £9,000 applied for Rockbourne Parish Council - £1,000 applied for Community Fund/DEFRA £127,350 applied for (response not expected before end of 2004)
Notes:	We have already contributed £500 in 2003/04 to a feasibility study. This study has also been supported by the Community Fund, district and parish councils. This application is for the main building project.
Recommendation:	50% of the combined district and parish council contributions to a maximum of £5,000 subject to confirmation (based on notified contributions)

Note - Date and status of Community Fund/DEFRA bid to be confirmed

Name:	Victoria Hall, Sutton Scotney
Consultation:
Project:	Complete final phase of refurbishment by replacing south west store extension.
Priority:	3 - final phase of major refurbishment.
Criteria:	Building repairs, extensions and refurbishment.
Links to Corporate Strategy: Equalities assessment	Improving buildings to enable local communities to access the services and facilities they need. This project will improve the facilities and extend their use to the community. Charitable objects contain an equalities statement. Users defined as General Public/Mankind
Cost:	£43,786
General Reserves:	No significant reserves are held as at 31/12/2003.
Project Reserves:	Nil
Statement:	This store has serious problems with roof leaks and the damp has permeated the structure. This project will completely rebuild this part of the building to complete the refurbishment.
Funding:	Own funding - £10,000 Winchester City Council - confirmed £6,000 Sutton Scotney Parish Council - confirmed £3,000 2 further applications to be made to charitable trusts.
Recommendation:	50% of combined district and parish council contributions up to a maximum of £4,500.

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Alresford & District Community Association

Alton Community Association

Belmont Hall, Chandlers Ford

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Highclere Village Hall

Rockbourne Village Hall

Victoria Hall, Sutton Scotney