Hampshire County Council Buildings Land and Procurement Panel Item 1 June 2005 The Toynbee School, Chandlers Ford Report by the Director of Property, Business and Regulatory Services

How the conclusion in this report fits with the Corporate Strategy This scheme will impact on the delivery of all Corporate Aims, focusing most immediately on: Aim 1 - maximising life opportunities: the proposal to provide a multi-purpose space will have an immediate benefit for the school and local community. Aim 5 - improving services: all users of the proposed new facilities will benefit from these proposals.

Contact: Steve Clow Ext: 7858 e-mail: [email protected]

1	Summary
1.1	The Toynbee School is located in a residential area in Chandler's Ford. There are currently 1,100 pupils (11-16 years) on roll. The original school buildings are SCOLA system built, dating from the 1960s, with a number of extensions taking place over the years.
1.2	The school has recently attained Specialist Sports College Status and there is now an increased requirement for indoor multi-use space. It is therefore proposed to provide a multi-purpose space for physical education purposes, such as dance, exercise, aerobics, gymnastics and martial arts. The accommodation will also be available to community groups when not in school use.
1.3	The estimated cost of the proposed works is £483,000, excluding fees. An allocation of £174,000, excluding fees has been made from the Policy and Resources Capital Repairs budget 2005/06. The School is contributing £266,000, excluding fees and Eastleigh Borough Council is making a contribution of £43,000, excluding fees.
1.4	The Director of Property, Business and Regulatory Services has progressed the design of the proposed additional accommodation and the purpose of this report is to outline the design proposals and seek approval to the attached design project appraisal.

2	Scope of the Works
2.1	The proposed extension will be located to the west of the existing sports hall, and will comprise a multi-purpose space with entrance/link corridor, accessible toilet/shower and associated storage spaces.
2.2	The main multi-purpose space will have 4.75m (minimum) clear height throughout, with high-level glazing to two sides together with a sprung timber floor.
2.3	The building will be constructed in brick to complement the existing school buildings. Landscaping works will include hard paving and some screening/repositioning of the existing sheds which are currently located on the approach to the proposed new facility. Two additional accessible parking spaces will also be provided. .
2.4	Heating and ventilation plant will be combined in one unit on the lower roof, which will be screened from view. An access stair will be incorporated which will also provide safe access for roof maintenance and window cleaning.
3	Funding and Timing
3.1	An allocation of £174,000, excluding fees, has been made from the Policy and Resources Capital Repairs budget 2005/06. The School is contributing £266,000, excluding fees and Eastleigh Borough Council is making a contribution of £43,000, excluding fees.
3.2	Subject to the necessary approvals it is anticipated that tenders will be invited during June 2005, work will commence on site during August 2005 and be completed during April 2006.
4	Consultation with Local Member
4.1	Councillor Colin Davidovitz, the local Member for this area, has been consulted on this scheme and his comments will be reported at the meeting.
Conclusion
The proposed scheme will provide a purpose-built, multi-use space to meet the increased needs of the school and the local community for indoor physical education and recreational purposes in line with its newly acquired Specialist Sports College Status.
Recommendation
That the Buildings, Land and Procurement Panel advises the Executive Member for Policy and Resources that the design project appraisal for the scheme at the Toynbee School, Chandlers Ford, at an estimated cost of £483,000, excluding fees, be approved.

Section 100 D - Local Government Act 1972 - background papers

The following documents disclose facts or matters on which this report, or an important part of it, is based and has been relied upon to a material extent in the preparation of this report.

NB the list excludes:

1 Published works

2 Documents which disclose exempt or confidential information as defined in the Act.

Title Location

Architect's plans PMIS file

Building Profile Reports TMH

Hampshire County Council

Building Design Project Appraisal

Executive Member - Education

26 May 2005

Buildings, Land and Procurement Panel

1 June 2005

Executive Member - Policy and Resources

9 June 2005

Project:	The Toynbee School, Chandlers Ford
	New Multi-Purpose Suite
Commencement date:	August 2005
Completion date:	April 2006
Planned year of start in accordance with Capital Programme:		2005/06

Recommendation:

That the building design project appraisal for The Toynbee School scheme be approved.

1 Finance

Capital Expenditure	Current Estimate £'000	Capital Programme £'000
Buildings	483	-
Fees	67	-
Land to be purchased	_	-
Total	550	-

Financial Provision for Total Scheme	Buildings £'000	Fees £'000	Total cost £'000
1 From own Resources:
a) School	266	34	300
2 From Other Resources:
a) P&R Capital Repairs budget 05/06	174	26	200
b) Eastleigh Borough Council	43	7	50
Total	483	67	550

Building Cost - Net Cost = £1,624 per m²

- Gross Cost = £1,689 per m²

Devolved Capital allocations £'000

2004/05 92

2005/06 93

2006/07 97

2007/08 98

Total 380

Landlord funded work connected with this scheme

An allocation of £174,000, excluding fees, has been made in the Policy and Resources Capital Repairs budget 2005/06, towards the cost of this scheme.

Value of land already acquired for this project

The land forming the site of the development is an integral part of the school campus and is incapable of disposal in isolation. The land was acquired at historic cost and its current value to the County Council is as part of the ground of the establishment.

Revenue implications

	(a) Employees £'000	(b) Other £'000	(a+b) Net Current Expenditure £'000	(c) Capital Charges £'000	(a+b+c) Total Net Expenditure £'000
Revenue Implications Additional+ /Reductions	Nil	3	Nil	29	32
Unit cost (£) (e.g. per place)	-	-	-	-	-
% variation to Committee's budget	-				-
Number of additional Staff (fte)	-				-

Energy costs

The estimated annual energy consumption for the new accommodation will meet that required by current Building Regulations. It is anticipated that the increase in fuel cost for the school will be in the order of £1,040 per year (£5.20 for each m² of new accommodation). The increased energy consumption will be 190kwh/m² per year. The additional CO² consumption will be 11.3 tonnes per year.

2 Details of site and existing infrastructure

Location/adjoining land and buildings

The Toynbee School is located on the eastern edge of Chandler's Road and is surrounded by residential housing to the north, east and west. The railway line runs along the southern boundary, with Oakmount Road to the east and Bodycoats Road to the north.

Area including comparison with local/national standards

The total site area (including detached playing field) is 19.37 acres (7.84 hectares). The DfES guideline for a school of this size is 20.63 acres (8.35 hectares).

Access

The main vehicular and pedestrian entrance to the school is from Bodycoats Road to the north and vehicles are restricted to the perimeter of the site.

Contractor's access for the duration of the contract will be via the main school entrance, with a compound located to the west of the site on an existing grassed area.

Once within the school boundaries, pupils and staff will be clearly separated from construction traffic and activities. Deliveries and movement of plant will not be allowed outside the contractor's compound during the morning arrival and afternoon departure periods to ensure the safety of all those involved.

Existing buildings and temporary buildings

The school buildings are located to the north of the site, with playing fields to the south, and consist of a mix of system (SCOLA) and traditional build dating from the 1970s. There are currently no temporary buildings on site and none are required for this scheme.

Results of trial boreholes

Results of the current site investigation are awaited. A previous investigation and trial pit records indicate that the soil conditions on the site consist of River Terrace Gravels overlying clayey sands of the Wittering Formation.

It is therefore proposed to provide strip and pad foundations bearing on the gravels and sands.

Mains services position

The existing mains services are considered to be of sufficient capacity to be extended and adapted as required to serve the proposed additional accommodation.

3 Scope of the Project

Type of project, layout and facilities provided

The proposed scheme will provide a multi-purpose hall, linked to the west of the existing sports hall.

The following accommodation is provided:

· multi-purpose space

· entrance/link corridor

· accessible toilet/shower

· storage space

Places provided

This project is likely to increase the net capacity of the school by 22 places.

4 The Proposed Building

Type of construction, finish and appearance

The proposed extension will be constructed in fair-faced brickwork similar in colour to the existing, with aluminium and timber composite framed double-glazed windows and screens. The roof will have a high performance covering and the form will complement adjacent buildings on the site.

High-level glazing will be provided to two ends of the building. Some opening windows are proposed for natural ventilation when appropriate.

A glazed entrance/link corridor will run between the new building and the existing changing area, giving access to the new space from the changing area, as well as maintaining access to outside. Dual access will be available to the new large store from both the existing sports hall and new multi-purpose space. The small store will house specialist equipment for external use.

Accessible facilities

An accessible toilet/shower is provided within the new accommodation. Externally, two accessible car parking spaces are to be provided and the new access path will have an improved surface.

Heating and ventilation systems

The multi-use space will be mechanically ventilated by a new, dedicated air-handling unit located on the roof of the new link corridor.

A gas-fired burner within the air handling unit will heat the supply air and this will provide the heating requirements for the space. The unit will also comprise an air-to-air cross plate heat exchanger which will recover heat from the extract air to preheat the incoming fresh air.

Heating to the new link corridor and wc area will be provided by radiators and over- door heaters. The wc will be mechanically ventilated by an extract fan.

Fire risk assessment

In consultation with the Hampshire Fire and Rescue Service, a fire risk assessment concludes that this is a low fire risk category building. Therefore a sprinkler system will not be installed.

Health and safety

A designer's risk assessment and a design health and safety plan, in accordance with Regulation 15 of the Construction Design and Management Regulations 1994, have been undertaken for the proposed scheme

5 External Works

Car parking

Two accessible car parking spaces will be provided as part of this scheme. There are no other changes to the existing car parking provision.

Landscape proposals

A new path will be formed from the school entrance to the glazed link. Two paved areas will be provided outside the emergency exits. It is also proposed to provide some screening to the existing storage sheds located adjacent to the proposed new building.

Situation on site and environmental impact

The proposed extension will have limited environmental impact as its location is well screened from adjacent housing by a mature hedge. All plant associated with the sports hall will be located on the roof between the new extension and the existing store and will be screened from view.

6 Planning

A detailed planning application was submitted during April 2005.

7 Building management

Existing arrangements will apply to cleaning, catering, local management and maintenance arrangements.

8 Furniture and equipment

To be funded by the school.

9 Professional resources

Architectural Services } Property, Business and Regulatory

Quantity Surveying } Property, Business and Regulatory

Electrical and Mechanical Engineering } Property, Business and Regulatory

Structural Engineering } WSP

10 Consultations

The following have been consulted during the development of the project: Headteacher and Governors of the school, County Education Officer, Environment Department, Access Officer, local County Councillor.