AT A MEETING of the BUILDINGS, LAND AND PROCUREMENT PANEL of the County Council held at The Castle, Winchester on 1 June 2005

PRESENT:

Councillors: M.J. Woodhall (Chairman); R.J. Baulk; M.F. Cartwright; A.P. Collett;

B.D. Dash; Jo Kelly; J Maxwell; Mrs J. Porter; A. Weeks

Also in attendance: Councillor J K West

1 DECLARATIONS OF INTEREST

Members were mindful that, where they believed they had a personal or personal prejudicial interest in any matter to be considered at the meeting, they should normally at the time of the debate declare their interest, and having regard to the circumstances described in paragraphs 9, 10, 11 and 12 of the County Council's Code of Conduct, consider whether to leave the meeting whilst the matter was discussed.

2 MINUTES

The minutes of the meeting held on 5 April 2005 were confirmed as a correct record and signed by the Chairman.

Arising thereon:

Minute 253 : Sustainability Key Project Work 2005/6

The Panel commended the use of woodchip for heating and the Director of Recreation and Heritage would seek more funding to complete the Sustainability Project in particular at the Queen Elizabeth II Country Park.

3 CHAIRMAN'S COMMUNICATIONS

There were no Chairman's communications.

4 DEPUTATIONS

There were no deputations.

5 PRESENTATION ON KEY ISSUES AND WORK IN PROGRESS

The Panel received a presentation from the Director of Property, Business and Regulatory Services on the key issues and work in progress.

The Director of Property, Business and Regulatory Services detailed the work of the Panel and highlighted facts, figures and areas of work which the Panel would consider in the future.

Members expressed interest in the following areas of work:

HC3S - Councillor B.D. Dash; Mrs J. Porter and

Councillor C.R.H. Davidovitz

Printing - Councillors R.J. Baulk and A. Weeks

Supplies - Councillor M.F. Cartwright

Transport Management - Councillors J. Maxwell and Jo Kelly

Procurement - Councillors C.R.H. Davidovitz and A.P. Collett

Councillor M.J. Woodhall was to hold a watching brief across all portfolios.

6 GRAYSHOTT CHURCH OF ENGLAND (CONTROLLED) PRIMARY SCHOOL, HINDHEAD - BUILDING DESIGN PROJECT APPRAISAL

The Panel considered the report of the Director of Property, Business and Regulatory Services (Item 6 in the Minute Book) on a building design project appraisal for a single story extension and internal alterations at this school.

RESOLVED:

That the Executive Member for Policy and Resources be advised that the design project appraisal for the scheme at Grayshott CE (C) Primary School, at an estimated cost of £525,000, excluding fees, be approved.

7 THE TOYNBEE SCHOOL, CHANDLERS FORD - BUILDING DESIGN PROJECT APPRAISAL

The Panel considered the report of the Director of Property, Business and Regulatory Services (Item 7 in the Minute Book) on a building design project appraisal for a new multi-purpose suite at this school.

RESOLVED:

That the Executive Member for Policy and Resources be advised that the design project appraisal for the scheme at the Toynbee School, Chandlers Ford, at an estimated cost of £483,000 excluding fees, be approved.

8 TESTWOOD SCHOOL, TOTTON

The Panel considered the report of the Director of Property, Business and Regulatory Services (Item 8 in the Minute Book) on proposals and approvals for the construction of a new Synthetic Turf Pitch at this school.



RESOLVED:

That the Executive Member for Policy and Resources be advised that the project appraisal for the construction of a new Synthetic Turf Pitch at Testwood School at an estimated cost of £532,423, excluding fees, be approved.

9 MISCELLANEOUS APPROVALS

The Panel considered the report of the Director of Property, Business and Regulatory Services (Item 9 in the Minute Book) on a range of issues associated with revisions for the New Deals for Schools (NDS) Condition programme 2004/05 and 2005/06, procurement arrangements for the staff room extensions at the Mountbatten School, Romsey and the implementation of an integrated land and buildings Information Technology system.

RESOLVED:

That the Executive Member for Policy and Resources be advised to grant approval to:-


(a) the additional NDS allocations as detailed in paragraph 2.1 of the report;


(b) the procurement arrangements with Brymor Construction for the staff room extension at Mountbatten School, Romsey;


(c) the planning, design and implementation of an integrated land and buildings information technology system as detailed in Appendix 1 of the report;

(d) securing approval for the use of unsupported borrowing of up to £500,000 under the Prudential Code to enable the Romsey Library project to proceed.

10 EXCLUSION OF THE PRESS AND PUBLIC

RESOLVED:

That by virtue of paragraph 9 of Part 1 of Schedule 12A of the Local Government Act 1972, the press and public be excluded for the remainder of the meeting.

11 BAR END DEVELOPMENT, WINCHESTER - PROPOSED DISPOSAL TO EMMAUS HAMPSHIRE LTD

The Panel considered the confidential report of the Director of Property, Business and Regulatory Services (Item 11 in the Minute Book) and recommended proposed disposal terms to the Executive Member for Policy and Resources. (Summary of confidential minute).