Archived decisions

Contact: David Evans, tel 01489 576387 email: [email protected]

1. Summary

1.1 This report outlines proposals for dealing with annual and recurring items of business for the River Hamble Harbour Management Committee and the River Hamble Harbour Board.

2. Corporate Strategy

2.1 This report supports Aims 1 to 5 of the Corporate Strategy (Maximising Life Opportunities, Stewardship of the Environment, Achieving Economic Prosperity, Building Strong and Safe Communities, and Improving Services) by contributing to the discharge of Hampshire County Council's role as the River Hamble Harbour Authority.

3. Aim

3.1 The aim of this brief report is to set out proposals for the fixed diary items to be considered by the Management Committee and approved by the Harbour Board each year, and to set out the recurring agenda items to be considered by the Management Committee and Harbour Board at every formal meeting.

4. Detail

4.1 It is suggested that the Harbour Board (which meets every two months), should be scheduled in February, April, June, early September, October and December of each year and that the Management Committee (which meets every three months), should be scheduled in March, June, late September and December each year. Thus, the two committees will meet in the same month in June, September and December each year and, when this occurs, where appropriate it is proposed that the Management Committee should meet before the Harbour Board.

4.2 It is proposed that annual business should be scheduled as follows:

June:

1. Annual report of achievement against Service Delivery Plan and Action Plan for previous financial year (Marine Director)

2. Report of final accounts for previous financial year (County Treasurer and Marine Director)

December:

1. Proposed Service Delivery Plan and Action Plan for the forthcoming financial year (Marine Director)

2. Proposed income and expenditure budget for the forthcoming financial year and to agree charges for the succeeding calendar year (County Treasurer and Marine Director)

4.3 It is proposed that the following routine reports should be made to the Management Committee and Harbour Board on each occasion that they meet:

(i) Update on current issues (Marine Director);

(ii) Update on operational matters (Harbour Master); and

(iii) Update on environmental matters (Assistant Harbour Master - Environment).

4.4 In addition to these reports for each occasion, budget monitoring reports will be presented at regular intervals during the course of the year, but not at all meetings.

Recommendation

That the proposals in this report be agreed by the Management Committee and Harbour Board.

380/DE