Hampshire County Council Buildings Land and Procurement Panel Item 30 June 2005 Executive Member - Education 13 July 2005 Newtown Soberton Infant School, Fareham Report of the Director of Property, Business and Regulatory Services

How the conclusion in this report fits with the Corporate Strategy This scheme will impact on the delivery of all Corporate Aims, focusing most immediately on: Aim 1 - maximising life opportunities: the proposal to provide a new hall will have an immediate benefit for the school and the local community. Aim 5 - improving services: by improving educational services and making the best use of resources.

Contact: Steve Clow Ext: 7858 e-mail: [email protected]

1	Summary
1.1	Newtown Soberton Infant School is located at Church Road, Newtown, Fareham. The Victorian school building is of traditional construction and dates from around 1880. The school was extended in 2001 to provide two additional classrooms and new main entrance. There are currently 66 pupils (4-7 years) on roll.
1.2	As part of the County Council's NDS funded Modernisation Programme, it is proposed to construct a new hall to replace the existing undersized accommodation. Following a condition survey, it is also proposed to demolish an existing temporary building that is classed as very poor and accommodates a local Pre-school group. This facility will be reprovided within the existing accommodation currently used as the hall. For the duration of the works, temporary off-site accommodation for the Pre-school has been agreed in principle between the school and the local Guide Hut Committee.
1.3	The total estimated cost of the scheme to provide a new hall and carry out internal reconfiguration works is £564,000, excluding fees.
1.4	The Director of Property, Business and Regulatory Services has progressed the design of the proposed additional accommodation and the purpose of this report is to outline the design proposals and seek approval to the attached design project appraisal.
2	Scope of the Works
2.1	The school site has only a limited amount of available space and it is therefore proposed to locate the new hall on land to the rear of the school.
2.2	Accommodation in the original school building will be reconfigured to provide a larger library area, from which a link corridor will adjoin the proposed new hall. The link corridor will also accommodate a new kitchen servery, boiler plant and storage area.
2.3	The existing undersized hall will be refurbished for use by the Pre-school. Access to the Pre-school will be via the main school gate and thence via a dedicated entrance door into the nursery unit. Some upgrading to the existing boundary fence is envisaged, along with landscaping works to the front of the school to provide an appropriate external play area.
3	Funding and Timing
3.1	An allocation of £438,000, excluding fees, has been made in the Education Capital Programme 05/06 (NDS Modernisation) and the school is making a contribution of £103,000, excluding fees.
3.2	The work will be phased so that the proposed extension will be constructed first to allow the school use of the new accommodation. The original school hall will then vacated and adapted for use by the Pre-school.
3.3	Subject to the necessary approvals it is anticipated that tenders will be invited during September 2005, work will commence on site during November 2005 and be completed during September 2006.
4	Consultation with Local Member
4.1	Councillor Felicity Hindson, the local Member for this area, has been consulted on the proposals within the project appraisal and is fully supportive of the scheme.
Conclusion
The proposals to provide a new hall will address the current accommodation problems and provide improved facilities for users of the school and nursery unit.
Recommendation
That the Buildings, Land and Procurement Panel advises the Executive Member for Policy and Resources that the design project appraisal for the scheme at Newtown Soberton Infant School, at an estimated cost of £564,000, excluding fees, be approved.

Section 100 D - Local Government Act 1972 - background papers

The following documents disclose facts or matters on which this report, or an important part of it, is based and has been relied upon to a material extent in the preparation of this report.

NB the list excludes:

1 Published works

2 Documents which disclose exempt or confidential information as defined in the Act.

Title Location

Architect's plans PMIS file

Building Profile Reports TMH

Hampshire County Council

Building Design Project Appraisal

Buildings, Land and Procurement Panel

30 June 2005

Executive Member - Education

13 July 2005

Executive Member - Policy and Resources

14 July 2005

Project:	Newtown Soberton Infant School, Fareham
	New Hall and internal adaptations for a Nursery Unit
Commencement date:	November 2005
Completion date:	September 2006
Planned year of start in accordance with Capital Programme:		2005/06

Recommendation:

That the building design project appraisal for the Newtown Soberton Infant School scheme be approved.

1 Finance

Capital Expenditure	Current Estimate £'000	Capital Programme £'000
Buildings	564	438
Fees	74	65
Land to be purchased	_	_
Total	*638	*503

* The means by which the difference between the Current Estimate and the Capital Programme

allocation is to be met is shown in the table below.

Financial Provision for Total Scheme	Buildings £'000	Fees £'000	Total cost £'000
1 From own Resources:
a) Education NDS Modernisation 05/06	438	65	503
b) School devolved capital	103	8	111
Total	**541	73	614

** The shortfall will be addressed following receipt of tenders by identifying appropriate savings on the scheme.

Building Cost - Net Cost = £1,925 per m² (excluding abnormals and fees)

- Gross Cost = £2,984 per m² (including alts and abnormals)

Devolved Capital allocations £'000

2004/05 16

2005/06 17

2006/07 21

2007/08 23

Total 77

Landlord funded work connected with this scheme

There are no landlord funded works associated with this scheme.

Value of land already acquired for this project

The land forming the site of the development is an integral part of the school campus and is incapable of disposal in isolation. The land was acquired at historic cost and its current value to the County Council is as part of the ground of the establishment.

Revenue implications

	(a) Employees £'000	(b) Other £'000	(a+b) Net Current Expenditure £'000	(c) Capital Charges £'000	(a+b+c) Total Net Expenditure £'000
Revenue Implications Additional+ /Reductions	Nil	Nil	Nil	32	32
Unit cost (£) (e.g. per place)	-	-	-	-	-
% variation to Committee's budget	-				-
Number of additional Staff (fte)	-				-

Energy costs

The estimated annual energy consumption for the new accommodation will meet that required by current Building Regulations. It is anticipated that the increase in fuel cost for the school will be in the order of £600 per year or £5.00 for each m² of new accommodation, an additional 6.3 tonnes of CO2.

2 Details of site and existing infrastructure

Location/adjoining land and buildings

The school is located at Church Road and is bounded to the north by a private dwelling house, by agricultural land to the south and east and by the community Church to the west.

Area including comparison with local/national standards

The total site area is 0.42 acres (0.17 hectares). The DfES guideline for a school of this size is 1.23 acres (0.5 hectares).

Access

Due to the restricted nature of the school site, two options are currently under consideration for contractor's access/compound for the duration of the works. This may include the acquisition of temporary rights over adjoining land.

No deliveries or movement of plant outside of the compound will be permitted between 8.30-9.15 am and 3.00-3.45 pm on school days.

Existing buildings and temporary buildings

The existing building are considered to be in good condition for their age and type. The temporary building which houses the Pre-school is in poor repair and will be demolished as part of the proposed scheme.

Results of trial boreholes

A previous ground investigation encountered Made Ground underlain by London Clay. It is therefore proposed to provide new mass concrete strip foundations taken down to an average depth of 1.4m below finished ground level. The foundations will be locally deepened where two trees are to be removed. Ground slabs are likely to be suspended beam and block floors spanning between perimeter and internal foundations.

Mains services position

The existing mains services are considered to be of sufficient capacity to be extended and adapted as required to serve the proposed additional accommodation. However, it will be necessary to re-route the electricity supply cable into the school building, whilst the external water main serving the building is to be partially replaced and re-routed.

3 Scope of the Project

Type of project, layout and facilities provided

The proposed scheme will provide a purpose-built hall with link corridor to the existing school, plus internal reconfigurations to provide the following accommodation:

· new hall

· PE store

· servery

· link corridor

· admin office

· boiler room

· library

· early years accommodation

· associated wc area

· utility/store areas

Places provided

There are 67 places provided at this school and no additional places will be provided by this scheme.

4 The Proposed Building

Type of construction, finish and appearance

The main hall and associated PE store will be of steel framed construction, with red facing brickwork, aluminium doors and windows and slate roof tiling, all to complement the character of the existing buildings. The gable ends will be clad at high level with cedar boarding to match the recently-constructed classroom extension.

The link corridor will be constructed primarily of aluminium glazed screens and doors with a high performance roof.

Accessible facilities

The existing teaching accommodation has level access throughout and the proposed extension will also be fully accessible.

Heating and ventilation systems

The oil storage facility is to be replaced and a new oil distribution system is being installed to service both the existing heating boilers and the new boiler being installed for the new load. The building will be heated by a mixture radiators and underfloor heating.

The new hall will have natural ventilation (opening windows). Toilets will be ventilated by extract fans.

Fire risk assessment

In consultation with the Hampshire Fire and Rescue Service, a fire risk assessment concludes that this is a low fire risk category building. Therefore a sprinkler system will not be installed.

Health and safety

A designer's risk assessment and a design health and safety plan, in accordance with Regulation 15 of the Construction Design and Management Regulations 1994, have been undertaken for the proposed scheme.

5 External Works

Car parking

Pupil and staff numbers will not increase as a result of this extension and therefore no additional car parking is to be provided as part of this scheme.

Landscape proposals

Some landscaping work to the front of the school will include the provision of an appropriate external play area. There will also be some upgrading of the existing boundary fence line around the external play area.

Landscaping works to the rear of the school will include replacement of hard playground lost to the hall extension and regrading works to the soft landscaping to establish the hall in the sloping site and provide suitable access for external play.

Situation on site and environmental impact

The proposed extension is sited and designed to have minimum environmental impact. Due to the limited space available on the site, it will be necessary to remove two Norwegian spruce trees.

6 Planning

A detailed planning application was submitted during June 2005.

7 Building management

Existing arrangements will apply to cleaning, catering, local management and maintenance arrangements.

8 Furniture and equipment

An allocation will be made from the block vote for furniture and equipment in the Education Capital Programme.

9 Professional resources

Architectural Services } Property, Business and Regulatory Services

Quantity Surveying } Property, Business and Regulatory Services Electrical and Mechanical Engineering } Giffords

Structural Engineering } WSP

10 Consultations

The following have been consulted during the development of the project: Headteacher and Governors of the school, County Education Officer, Environment Department, Access Officer, local County Councillor.