Archived decisions
AT A MEETING of the BUILDINGS, LAND AND PROCUREMENT PANEL of the County Council held at The Castle, Winchester on 30 June 2005.
PRESENT:
Councillors: M. F. Cartwright; A. P. Collett; B. D. Dash; C. R. H. Davidovitz;
A. Evans; Jo Kelly; J. Maxwell; M. J. Woodhall.
12. DECLARATIONS OF INTEREST
Members were mindful that, where they believed they had a personal or
personal prejudicial interest in any matter to be considered at the meeting, they
should normally at the time of the debate declare their interest, and having
regard to the circumstances described in paragraphs 9, 10, 11 and 12 of the
County Council's Code of Conduct, consider whether to leave the meeting
whilst the matter was discussed.
13. MINUTES
The Minutes of the meeting held on 1 June 2005 were confirmed as a
correct record and signed by the Chairman.
14. CHAIRMAN'S COMMUNICATIONS
There were no Chairman's Communications.
15. DEPUTATIONS
There were no deputations.
16. PROJECT APPRAISAL:BRIGHTON HILL ROUNDABOUT,
BASINGSTOKE - SAFETY AND BUS IMPROVEMENTS
The Panel considered the report of the Director of Environment (Item 5 in the
Minute Book) on a project appraisal to improve the safety and condition of the
Road layout at the Brighton Hill Roundabout to reduce traffic accidents. The
scheme also includes provision of a bus lane to improve the reliability and
speed of public transport services during peak traffic periods to encourage the
use of better quality bus services as an attractive and accessible alternative to
the car.
A member supported the need for improvements to the roundabout but
expressed concerns about the size of the roundabout not being able to support
additional traffic in future years.
RESOLVED
(a) That the Buildings, Land and Procurement Panel recommends approval of
the Project Appraisal to carry out the Brighton Hill Roundabout
Improvements, which includes a Traffic Regulation Order for a bus
priority lane on Brighton Way, at an estimated cost of £1.25 million.
(b) That the Buildings, Land and Procurement Panel advises the Executive
Member for Policy and Resources that the project appraisal to carry out the
Brighton Hill Roundabout Improvements, which includes a Traffic
Regulation Order for a bus priority lane on Brighton Way, at an estimated
cost of £1.25 million.
17. MAPPING SERVICES AGREEMENT
(Councillor B. D. Dash declared a personal interest as his son works for the
Ordnance Survey).
The Panel considered the report of the Director of Property, Business and
Regulatory Services (Item 6 in the Minute Book) which recommends that Hampshire County Council participates in a new four year Mapping Services Agreement negotiated between the Improvement and Development Agency (I&DeA) and the Ordnance Survey for the provision of mapping services.
RESOLVED:
(a) That the Buildings, Land and Procurement Panel recommends that
Hampshire County Council participates in the new four year "Mapping
Services Agreement" which has been arranged by the Improvement and
Development Agency (I&DeA) for Local Government on behalf of all
Local Authorities and Fire Authorities, the estimated annual costs being:
Year 1 - £173,932
plus I&DeA Management fee of £21,319
Total of £195, 252
Year 2 - £184,333
plus I&DeA Management fee
Year 3 - £190,277
plus I&DeA Management fee
Year 4 - £195,687
Plus I&DeA management fee
(b) That the Buildings, Land and Procurement Panel advises the Executive
Member for Policy and Resources that Hampshire County Council
participates in the new four year "Mapping Services Agreement" which
has been arranged by the Improvement and Development Agency
(I&DeA) for Local Government on behalf of all Local Authorities and Fire
Authorities, the estimated annual costs being:
Year 1 - £173,932
plus I&DeA Management fee of £21,319
Total of £195, 252
Year 2 - £184,333
plus I&DeA Management fee
Year 3 - £190,277
plus I&DeA Management fee
Year 4 - £195,687
plus I&DeA Management fee
(c) That the Buildings, Land and Procurement Panel advises the Executive
Member for Policy and Resources that it is concerned about the role of the
I&DeA and the annual management fee.
18. STRATEGY FOR PRIMARY SCHOOL PROVISION IN THE
EAST NEW FOREST AREA - BLACKFIELD INFANT SCHOOL,
HOLBURY INFANT SCHOOL, FORMER LANGDOWN INFANT
SCHOOL (NOW PART OF WATERSIDE PRIMARY SCHOOL),
BASINGSTOKE - BUILDING DESIGN PROJECT APPRAISAL
The Panel considered the report of the Director of Property, Business and
Regulatory Services (Item 7 in the Minute Book) which considers the property
and financial implications of the strategy for the reorganisation of primary
school provision in the East New Forest Area.
The Panel expressed concerns about the lack of community facilities at
Holbury and requested that part of the Holbury Infant School be retained and
that consideration be given to incorporating community facilities into the new
building.
RESOLVED:
(a) That the Buildings, Land and Procurement Panel advises the Executive
Member for Policy and Resources that authority be given to the sites of
Blackfield Infant School, Holbury Infant School and the former Langdown
Infant School (now part of the Waterside Primary School) be declared
surplus to County Council purposes and following receipt of outline
planning consent, marketed for residential development.
(b) That the Buildings, Land and Procurement Panel advises the Executive
Member for Policy and Resources that authority be given to up to 100% of
the net capital receipt from the sale of Blackfield Infant School,
Holbury Infant School and the former Langdown Infant School be applied
towards the implementation of the strategy to re organise Primary School
Provision in the East New Forest Area.
(c) That the Buildings, Land and Procurement Panel advises the Executive
Member for Policy and Resources that authority be given to the County
Council entering into agreements with New Forest District Council
relating to the planning obligations being sought in connection with a grant
of outline planning consent for the residential redevelopment of the land
on the basis set out in the report and on detailed terms to be settled by the
Director of Property, Business and Regulatory Services (Head of Estates
Practice)
(d) That the Buildings, Land and Procurement Panel advises the Executive
Member for Policy and Resources of its concerns about the lack of
community facilities at Holbury and that consideration be given to
retaining part of the Holbury Infant School site and incorporating
community facilities into the new building. The Director of Property,
Business and Regulatory Services to report back on how this could be
achieved.
19. COSTELLO TECHNOLOGY COLLEGE, BASINGSTOKE -
BUILDING DESIGN PROJECT APPRAISAL
The Panel considered the report of the Director of Property, Business and
Regulatory Services (Item 8 in the Minute Book) on a building design project
appraisal to provide a replacement technology and maths teaching block at this
school.
RESOLVED that the Buildings, Land and Procurement Panel advises the
Executive Member for Policy and Resources that the design project appraisal
for the scheme at Costello Technology College at an estimated cost of
£4,910,000, excluding fees, be approved.
20. WATERSIDE PRIMARY SCHOOL, HYTHE -
BUILDING DESIGN PROJECT APPRAISAL
The Panel considered the report of the Director of Property, Business and
Regulatory Services (Item 9 in the Minute Book) on a building design project
appraisal to provide a refurbished and extended Primary School and early
years unit as part of the East New Forest Review of Primary Education at this
school.
RESOLVED that the Buildings, Land and Procurement Panel advises the
Executive Member for Policy and Resources that the building design project
appraisal for the scheme at Waterside Primary School, Hythe, at a cost of
£2,023,000, excluding fees, be approved.
21. BLACKFIELD PRIMARY SCHOOL, NEW FOREST -
BUILDING DESIGN PROJECT APPRAISAL
The Panel considered the report of the Director of Environment (Item 10 in the
Minute Book) on a building design project appraisal to provide a 2.5 full time
equivalent Blackfield Primary School by extending and remodelling the
existing the Blackfield Junior School building and addressing the current
surplus places and future predicted falling rolls at the schools, whilst providing
new and improved accommodation for pupils and staff of the school.
RESOLVED that the Buildings, Land and Procurement Panel advises the
Executive Member for Policy and Resources that the building design project
appraisal for the scheme at Blackfield Primary School, at an estimated cost of
£1,250,000, excluding fees, be approved.
22. NEWTOWN SOBERTON INFANT SCHOOL, FAREHAM -
BUILDING DESIGN PROJECT APPRAISAL
The Panel considered the report of the Director of Property, Business and
Regulatory Services (Item 11 in the Minute Book) on a building design project
appraisal to provide a new hall to address the current accommodation
problems and provide improved facilities for users of the school and nursery
unit at this school.
RESOLVED that the Buildings, Land and Procurement Panel advises the
Executive Member for Policy and Resources that the building design project
appraisal for the scheme at Newtown Soberton Infant School, at an estimated
cost of £564,000, excluding fees, be approved.
23. CONSTRUCTION PROCUREMENT AND EFFICIENCIES
The Panel considered the report of the Director of Property, Business and
Regulatory Services (Item 12 in the Minute Book) proposing further
development of the `Hampshire Procurement Model' particularly in relation to
Framework Arrangements for capital projects and packages of work up to
£2.5 million, arrangements for planned and reactive maintenance work,
renewal and extension of Term Engineering Maintenance arrangements and
specialist works such as asbestos. The report also considers the evidence of
efficiencies and how these will be evaluated in terms of cashable and non
cashable savings.
RESOLVED:
(a) That the Buildings, Land and Procurement Panel advises the Executive
Member for Policy and Resources that approval be given to further work
to develop efficiency savings from construction procurement initiatives as
noted in the report and that these be reported back to the Panel.
(b) That the Buildings, Land and Procurement Panel advises the Executive
Member for Policy and Resources that approval be given to the
procurement development proposals set out in section 3 of the report
relating to:
· Framework arrangements development for Small to Medium
Enterprises
· The extension of the existing Term Engineering Contracts
· Pilot arrangements for Asbestos repair and removal
· Pilot arrangements for reactive maintenance
(c) That the Buildings, Land and Procurement Panel advises the Executive
Member for Policy and Resources that approval be given to the
procurement initiatives referred to in Appendix 1 of the report relating to:
· South Baddesley Primary School
· Parsonage Farm Library Extension
· Hart Plain Infant and Junior School
· Waterside Primary School
24. RISK MANAGEMENT FOR THE BUILT ESTATE 2004/05
PROGRESS REPORT
The Panel considered the report of the Director of Property, Business and
Regulatory Services (Item 13 in the Minute Book) confirming progress
with the Risk Management Strategy for 2004/05, summarising agreed actions
and resources required to improve performance in 2005/06, recommending
that resources available be directed to the highest and most significant
liabilities across the built estate and recommending the Fire Safety Strategy
and partnership with Hampshire Fire and Rescue Service.
The Panel requested that the Director of Property, Business and Regulatory
Services provide a report on the number of swimming pools at schools and
their condition to a future meeting of the Panel.
RESOLVED:
(a) That the Buildings, Land and Procurement Panel advises the Executive
Member for Policy and Resources that progress on the implementation of
Property Services Strategic Risk Register for 2004/05 as set out in
Appendix 2 of the report be endorsed.
(b) That the Buildings, Land and Procurement Panel advises the Executive
Member for Policy and Resources that approval be given to the budget
proposals set out in Table 1 of the report for work in major risk activities.
(c) That the Buildings, Land and Procurement Panel advises the Executive
Member for Policy and Resources that the future impact on health and
safety investment from reduced levels of future New Deal for Schools
funding be noted.
(d) That the Buildings, Land and Procurement Panel advises the Executive
Member for Policy and Resources that the formal partnership agreement
between the County Council and Hampshire Fire and Rescue Service to
share knowledge and improve fire safety across the built estate be
approved.
(e) That the Buildings, Land and Procurement Panel advises the Executive
Member for Policy and Resources that the outputs from the residential fire
surveys be prioritised into a programme of work implemented over two
years, subject to the necessary resources in place.
(f) That the Buildings, Land and Procurement Panel advises the Executive
Member for Policy and Resources that subject to the formal evaluation of
the risk associated with the Scola wall-tie issues, the Director of Property,
Business and Regulatory Services be authorised to adjust the programme
and respond back to the Panel.
(g) That the Director of Property, Business and Regulatory Services submit a
report on the number of swimming pools at schools and their condition to
a future meeting of the Panel.
25. MISCELLANEOUS APPROVALS
The Panel considered the report of the Director of Property, Business and
Regulatory Services (Item 14 in the Minute Book) seeking approval to a range of issues associated with the revisions to the New deal for Schools (NDS) Condition Programme for 2005/06, additions to the capital repairs budget and funding strategies for projects previously approved by the Panel.
RESOLVED:
(a) That the Buildings, Land and Procurement Panel advises the Executive
Member for Policy and Resources that approval be given to the additional
New Deal for School allocations as detailed in paragraph 2.1 of the report.
(b) That the Buildings, Land and Procurement Panel advises the Executive
Member for Policy and Resources that approval be given to the capital
repairs allocations as set out in paragraph 3.1 of the report.
(c) That the Buildings, Land and Procurement Panel advises the Executive
Member for Policy and Resources that approval be given to procuring the
refurbishment of the former Intech building as one package and seeking
further approvals to fund phase II at a subsequent meeting.
26. BUSINESS GROUP REPORT AND ACCOUNTS 2004/05
The Panel considered the report of the Director of Property, Business and
Regulatory Services (Item 15 in the Minute Book) summarising the financial performance of the self-funding business units within the Property, Business and Regulatory Service Department during 2004/05.
The Panel noted the excellent results achieved.
RESOLVED that the Buildings, Land and Procurement Panel advises the Executive Member for Policy and Resources that approval be given to the 2004/05 report and final accounts for the Business Service Group.
At this juncture Councillor M. J. Woodhall, the Chairman, left the meeting and his Vice Chairman, Councillor C. R. H. Davidovitz took the chair.
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COUNCILLOR C.R.H. DAVIDOVITZ IN THE CHAIR
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27. CORPORATE PROCUREMENT - PROGRESS REPORT
The Panel considered the report of the Director of Property, Business and
Regulatory Services (Item 16 in the Minute Book) on progress with the
corporate procurement and efficiencies agenda.
The Panel congratulated the Director of Property, Business and Regulatory
Services on the results achieved.
RESOLVED:
(a) That progress on the corporate procurement and efficiencies agenda be
noted.
(b) That the progress towards procurement efficiencies embedded in the
2005/06 budget be noted.
(c) That the Buildings, Land and Procurement Panel advises the Executive
Member for Policy and Resources that approval be given to the Director of
Property, Business and Regulatory Services bringing forward a further
report on how procurement efficiencies could be realised in 2006/07 and
2007/08.
(d) That the Buildings, Land and Procurement Panel advises the Executive
Member for Policy and Resources that the Director of Property, Business
and Regulatory Services be authorised to conclude new contract
arrangements for the supply of electricity to a range of large sites
commencing November 2005
28. EXCLUSION OF THE PRESS AND PUBLIC
RESOLVED:
That, by virtue of paragraph 9 of Part 1 of Schedule 12A of the Local
Government Act 1972, the press and public be excluded for the remainder of
the meeting.
29. SCHOOL MEALS
The Panel considered the confidential report of the Director of Property,
Business and Regulatory Services (Item 18 in the Minute Book) on the actual
position of school meals within Hampshire.
The Panel congratulated the Director of Property, Business and Regulatory
Services on the school meals menu and noted that to promote the quality and
value of Hampshire school meals the Director of Property, Business and
Regulatory Services is planning on an advertising campaign on the radio at the
end of August 2005.
RESOLVED that the Buildings, Land and Procurement Panel advises the
Executive Member for Policy and Resources that the report be endorsed and
that a further report be submitted to the Panel on the costs associated with
Pay and Benefits and the evaluation of its impact on future viability.
30. NURSING CARE ACCOMMODATION - PROGRESS REPORT
The Panel considered the confidential report of the Director of Property,
Business and Regulatory Services (Item 19 in the Minute Book) on progress
with the implementation of schemes.
RESOLVED that the Buildings, Land and Procurement Panel advises the
Executive Member for Policy and Resources that the progress on the
implementation of the schemes and the cost and risk management strategies
be endorsed.
31. WINTON HOUSE - GREENACRES, ANDOVER ROAD,
WINCHESTER
The Panel considered the confidential report of the Director of Property,
Business and Regulatory Services (Item 20 in the Minute Book) and
recommended proposed disposal terms to the Executive Member for Policy
and Resources. (Summary of a confidential minute).
32. FORMER ADULT EDUCATION CENTRE, WICKHAM ROAD,
FAREHAM
The Panel considered the confidential report of the Director of Property,
Business and Regulatory Services (Item 21 in the Minute Book) and
recommended proposed disposal terms to the Executive Member for Policy
and Resources. (Summary of a confidential minute).
33. CANAL WALK, ROMSEY - DISPOSAL
The Panel considered the confidential report of the Director of Property,
Business and Regulatory Services (Item 22 in the Minute Book) and
recommended proposed disposal terms to the Executive Member for Policy
and Resources. (Summary of a confidential minute).