Archived decisions

Contact: David Evans, tel 01489 576387 email: [email protected]

1. Summary

1.1 This report outlines proposals for dealing with annual and recurring items of business for the River Hamble Harbour Management Committee and the River Hamble Harbour Board.

2. Corporate Strategy

2.1 This report supports Aims 1 to 5 of the Corporate Strategy (Maximising Life Opportunities, Stewardship of the Environment, Achieving Economic Prosperity, Building Strong and Safe Communities, and Improving Services) by contributing to the discharge of Hampshire County Council's role as the River Hamble Harbour Authority.

3. Aim

3.1 The aim of this brief report is to set out proposals for the fixed diary items to be considered by the Management Committee and approved by the Harbour Board each year, and to set out the recurring agenda items to be considered by the Management Committee and Harbour Board at every formal meeting.

4. Detail

4.1 The dates for the rest of 2005 are as follows:

(i) Harbour Board

8 September; 21 October; and 15 December.

(ii) Management Committee

28 July (special meeting); 28 September; and 6 December.

4.2 For 2006 the suggested dates are:

(i) Harbour Board (meeting every two months)

20 January; 24 March; 19 May; 14 July; 22 September and 24 November.

(ii) Management Committee (meeting approximately every three months)

11 January; 3 May; 5 July; and 15 November.

4.3 Thus the two committees will meet in the same month in May, July and November (December this year). It is proposed that annual business should be scheduled as follows:

July:

1. Annual report of achievement against Service Delivery Plan and Action Plan for previous financial year (Marine Director)

2. Report of final accounts for previous financial year (County Treasurer and Marine Director)

November:

1. Proposed Service Delivery Plan and Action Plan for the forthcoming financial year (Marine Director)

2. Proposed income and expenditure budget for the forthcoming financial year and to agree charges for the succeeding calendar year (County Treasurer and Marine Director)

4.4 It is proposed that the following routine reports should be made to the Management Committee and Harbour Board on each occasion that they meet:

(i) Update on current and budget monitoring issues (Marine Director);

(ii) Update on operational matters (Harbour Master); and

(iii) Update on environmental matters (Assistant Harbour Master - Environment).

Recommendation

That the proposals in this report be agreed by the Harbour Board.

380/DE