Item 2

AT A MEETING of the RIVER HAMBLE HARBOUR MANAGEMENT COMMITTEE held at Bursledon Parish Hall on 28 July 2005.

PRESENT

Hampshire County Council

Councillor R. Ellis (Chairman); Mrs. C. Bailey; K. Evans; G. Hockley; R.H. Price; A.W. Rice, TD

Eastleigh Borough Council

Councillor W.J. Pepper

Winchester City Council

Councillor J. Cooper (deputising for Councillor Mrs. C. Sutton)

Royal Yachting Association

D. Alexander

British Marine Federation

S.J. Bourne

Hamble River Boatyard and Marine Operators

R. Saint

Association of River Hamble Yacht Clubs

J. Greensmith

Also present

County Councillors T.G. Knight and J.V. Bryant - Chairman and Vice-Chairman of the River Hamble Board respectively.

11 DECLARATIONS OF INTEREST

Members were mindful that where they believed they had a personal or personal prejudicial interest in any matter to be considered at the meeting, they should, normally at the time of the debate, declare their interest and, having regard to the circumstances described in paragraphs 9, 10, 11 and 12 of the County Council's Code of Conduct, consider whether to leave the meeting whilst the matter is discussed. Members declared the following personal interests:

Mr. D. Alexander and Councillor Mrs. C. Bailey - Mooring Holders.

12 MINUTES

The Minutes of the meeting of the Committee held on 29 June 2005 were confirmed as a correct record and signed by the Chairman.

13 CHAIRMAN'S COMMUNICATIONS

The Chairman reported that a copy of the letter from the County Council to Fareham Borough Council advising on development proposals at Stone Pier Yard had been sent to all Members of the Board and Management Committee.

14 DEPUTATIONS

No deputations had been notified.

15 LINKS WITH RIVER STAKEHOLDERS

The Committee considered the report of the Director of Environment (Item 5 in the Minute Book) on a series of possible options for consideration by the River Hamble Harbour Board and Management Committee when determining how they wished to establish and maintain links with River Hamble stakeholders. This item had been deferred from the previous meeting of the Committee.

Members discussed the contents of the report and concluded that there was no reason to distinguish between beneficiary stakeholders and non-beneficiary stakeholders since all needed to be consulted as users of the River. Members generally considered that there would be great benefit in having a single annual stakeholder forum meeting which would involve all interested parties. The effectiveness of such arrangements could then be reviewed in the light of experience. It would still be open to individuals or organisations to write in with issues of concern which could be dealt with either by the Management Committee or by task and finish groups as appropriate.

RESOLVED:

That it be a RECOMMENDATION to the River Hamble Harbour Board

That a single annual River Hamble Stakeholder Forum Meeting be held which would:

· involve and engage all River users


· be open generally to members of groups, clubs or individuals


· be open to the press and public


· be chaired by Councillor Ellis as Chairman of the Management Committee


· be funded from the River Hamble Harbour Authority through its service level agreement with Democratic Services


· be held in the evening at a suitable local venue near to the River Hamble


· receive an annual report on topical issues and achievements


· report in writing on the outcome of consultations to the Management Committee and the Board


· be known, publicised and advertised as the "River Hamble Harbour Stakeholder Forum"

SCRUTINY AND CALL-IN

The Committee considered the report of the Chief Executive (Item 6 in the Minute Book) on practical arrangements for the Management Committee to exercise its scrutiny role and, if necessary, call-in for review decisions taken by the Harbour Board. The report had been endorsed by the Board, and appended to it were the relevant terms of reference for both the Management Committee and the Board.

RESOLVED:

That the electronic modus operandi be adopted as the means for the River Hamble Harbour Management Committee to exercise its call-in function and that the Chief Executive compile a list of current email addresses which can be used for that purpose.

16 PORT MARINE SAFETY CODE

The Chief Executive reminded Members that at their last meeting Captain Capon had given an account of the responsibilities of the Board under the Port Marine Safety Code. A summary giving relevant extracts, as already sent to the Board, was circulated to Management Committee Members.

17 ITEMS FOR INCLUSION IN FUTURE MEETINGS

It was agreed that a heading "Items for inclusion in future meetings" should appear on each agenda in order to give Management Committee Members the ability to put forward items which they wished to raise for debate or decision. A similar item would be included on Board agenda meetings.

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