Archived decisions

AT A MEETING of the BUILDINGS, LAND AND PROCUREMENT PANEL of the County Council held at The Castle, Winchester on 7 December 2005.

Councillors:

p M.J. Woodhall (Chairman)

52 DECLARATIONS OF INTEREST

Members were mindful that, where they believed they had a personal or personal prejudicial interest in any matter to be considered at the meeting, they should normally at the time of the debate declare their interest, and having regard to the circumstances described in paragraphs 9, 10, 11 and 12 of the County Council's Code of Conduct, consider whether to leave the meeting whilst the matter was discussed.

53 MINUTES

The Minutes of the meeting of the Panel held on 13 October 2005 were confirmed as a correct record and signed by the Chairman.

54 CHAIRMAN'S COMMUNICATIONS

The Chairman reported that he had visited Ticehurst Older Person's Home following the installation of a new boiler and also encouraged Members to attend later that afternoon the opening of the Lanterns Children Centre in Winchester. He also reported that the Fire Authority had received a report concerning arson reduction which made reference to the number of arson attacks on schools in Hampshire. It was suggested that a copy of the report be circulated to Members of the Panel for information.

55 DEPUTATIONS

No deputations were made under this item.

56 EXTENSION TO THE HOUSEHOLD WASTE RECYCLING CENTRE CONTRACT (JANUARY 2006 - DECEMBER 2006/DECEMBER 2007)

The Panel considered the report of the Director of Environment (Item 6 in the Minute Book) concerning the Household Waste Recycling Centre (HWRC) contract.

The Panel were advised that the five short term (three year) HWRC contracts were due to expire on 31 December 2005 and that there were strong operational, financial and strategic reasons for extending the present contract by a further two years. The Panel considered that it was sensible to extend the contract by one year and a second year subject to the continual good performance by the management contractors.

RESOLVED:

(a) That the Executive Member for Environment: South Hampshire and Resource Management be advised that a one year extension and a second year in principle on the HWRC contract, be approved.


(b) That further to (a) above the Director of Environment be given delegated authority to negotiate contract changes associated with legislative and/or market changes during the extension period and, subject to continuing good performance by the management contractors and their agreement, the Director of Environment be given delegated authority to extend the contract terms by another year during 2006 without further referral to Members.

57 LEIGH PARK CRAFTS INITIATIVE, HAVANT

The Panel considered the report of the Director of Property, Business and Regulatory Services (Item 7 in the Minute Book) detailing the project appraisal for a new Community Crafts Teaching Building on an area of land between the existing Sure Start/Community Centre and the Apex Centre at Bishopstoke Road, Havant.

The Panel were informed that that new facility, to be known as Leigh Park Crafts Initiative, was part of a larger programme of crafts development in the County of which The Making was an integral part. Members welcomed the proposals.

Councillor M. J. Woodhall declared a personal interest in this item as a member representative on the South East Regional Board of Arts Council who provided substantial funds for this project.

RESOLVED:

That the Executive Member for Policy and Resources be advised that the design project appraisal for the Leigh Park Crafts Initiative scheme, at an estimated cost of £662,000 excluding fees, be approved.

58 TROSNANT INFANT AND JUNIOR SCHOOL, CAMPUS - TROSPACC FULL DAY-CARE PROVISION

The Panel considered the report of the Director of Property, Business and Regulatory Services (Item 8 in the Minute Book) detailing the project appraisal for a Trospacc full day-care provision on the Trosnant Infant and Junior School site.

Members were advised that this project would be tendered on a negotiated design and build basis with Gregory of Havant who had successfully undertaken many similar projects for the County Council. It was noted that this course of action had been agreed at the November 2005 meeting of the Executive Member for Policy and Resources.

RESOLVED:

That the Executive Member for Policy and Resources be advised that the design project appraisal for the Trospacc scheme to provide a full day-care provision on the Trosnant Infant and Junior School site at an estimated cost of £585,000, excluding fees, be approved.

59 RISK MANAGEMENT STRATEGY FOR THE BUILT ESTATE - ANNUAL REVIEW 2005/06

The Panel considered the report of the Director of Property, Business and Regulatory Services (Item 9 in the Minute Book) updating Members on the risk management strategy for the Built Estate. The report also updated Members on the Health and Safety Review Programme implemented in schools since 2002.

The Director of Property, Business and Regulatory Services advised Members that resource pressures were at their greatest in the non-Education sector which had not benefited from New Deal for Schools (NDS) funding and where there was a backlog of repairs estimated at around £200m.

RESOLVED:

That the Executive Member for Policy and Resources be advised that approval be given to:


(a) The revised Property Services Strategy Risk Register for 2005/06 as set out in Appendix 2 to the report.


(b) The redistribution of the capital repairs programme to accommodate the SCOLA repairs programme (£400,000 per annum) as detailed in paragraph 2.2 to the report.


(c) The expenditure of £200,000 per annum to implement the Type 2 asbestos survey programme.


(d) The development of a risk based asbestos inspection programme and a further report be presented to the Panel following consultation with the industry and the Health and Safety Executive (HSE).


(e) The introduction of a risk based fire safety assessment programme to identify and direct survey resources to the highest priority buildings.

60 EXCLUSION OF THE PRESS AND PUBLIC

RESOLVED:

That by virtue of paragraph 9 of Part 1 of Schedule 12A of the Local Government Act 1972, the press and public were excluded for the remainder of the meeting.

61 SPECIAL EDUCATION PROVISION - LEIGH PARK, HAVANT - LAND AT WOOLSTON ROAD AND FORMER PARKHOUSE PRIMARY SCHOOL (CONFIDENTIAL)

The Panel considered the confidential report of the Director of Property, Business and Regulatory Services (Item 11 in the Minute Book) concerning the development strategy for the provision of a new Behaviour, Emotional and Social Difficulties Special School (BESD) and an Education Centre within Leigh Park, Havant. [SUMMARY OF A MINUTE WHICH CONTAINS CONFIDENTIAL INFORMATION]

62 LAND TO THE REAR OF ROMSEY LIBRARY (CONFIDENTIAL)

The Panel considered the confidential report of the Director of Property, Business and Regulatory Services (Item 12 in the Minute Book) concerning the disposal of land to the rear of Romsey Library. [SUMMARY OF A MINUTE WHICH CONTAINS CONFIDENTIAL INFORMATION]