Archived decisions

Appendix 3

Alton Community Association

Review of Targets for 2005/06 Local member Cllr Ludlow

Proposed Activity in 2006/07 that supports the County Council Outcomes

Silver surfers Sessions with a tutor

Healthy Hampshire As part of East Hants Network

Stress buster lunches

Summer activities for children

Young people Working with Youth Service, Live Music Events

Developing strategies to combat, drugs, alcohol and vandalism

Budget Comparison

Strategies to reduce deficit

Expansion of EHLL

Increased levels of activity

Pursuing grant funding

Comment

Income 2005/06 includes grants of £22,500

Sources EHDC: Alton TC ; HCC

Income 2006/07 includes grants of £15,500

Sources EHDC: Alton TC

Staff costs - (Size of centre - 1000 sq m)

Officers Comment

2006/07 includes Income £108,500 and Expenditure £90,460 from East Hants Leisure Learning programme.

Proposed grant for 2006/07 - £7,000. With this grant there will be surplus of £520.Bishopstoke Community Association

Review of targets 2005/06 Local member Cllr Roling

Proposed activity in 2006/07 that supports the County Council Outcomes

Silver surfers No- No telephone connection

Healthy Hampshire No

Young people Working with Eastleigh Community Services

Budget Comparison

Strategies to reduce deficit

Car Boot/table top sale

Christmas Fayre

Comment

Income 2005/06 includes grants of £6,500

Sources HCC

Income 2006/07 includes grants ----

Sources-

Expenditure - HCC owned building rental 2005/06 - £6,500 2006/07 - £6,500

Staff costs ( Size of centre -- sq m)

Officers Comment

No targets for 2005/06 achieved

No managerial or administration staff

Needs support - from Eastleigh Development project to move forward in 2006

Proposed grant for 2006/07 - £9,000 . With this grant there will be a surplus of £100.Denmead Community Association

Review of targets for 2005/06 Local member Cllr Allgood

Proposed activity in 2006/07 that supports County Council Outcomes

Silver surfers No

Healthy Hampshire Possible cookery course

Young people No

Budget Comparison

Strategies to reduce deficit

Increase room hire charges by 5%

Increase daytime use of rooms

Comment

Income 2005/06 includes grants of £2,520

Sources HCC and donations

Income 2006/07 includes donation of £900( donation) .

Expenditure HCC owned building rental 2005/06 - £9,000 2006/07 - £10,000

Staff costs ( Size of centre -Main - 627sq m - Annexe - 192 sq m. )

Officers Comment

Annexe will have to be demolished in the near future

Major issue with maintenance of building being monitored by PBRS (Full repairing lease)

This organisation does little development work, their focus being entirely on hiring the building to other users. However the Community team are working with them to assist with developments.

Proposed grant for 2006/07 - £2,000. With this grant there will be a surplus of £2,940.Emsworth Community Association

Review of targets for 2005/06 Local Member Cllr Gillett

Proposed activity in 2006/07 that supports the County Council Outcomes

Silver surfers -No

Healthy Hampshire - Do not have time to get involved

Young people - Young peoples groups can use the premises

Budget Comparison

Strategies to reduce the deficit

Increased hiring charges

Increased usage

Comment

Income 2005/06 includes grants of £38,307 and donations of £34,843

Sources Grant HCC

Income 2006/07 includes Donations of £12,000

Sources

Expenditure - HCC owned building. Rental 2005/06 - £5,730 2006/07 - £6,500

2005/06 expenditure includes capital (maintenance) expenditure of £42,440

Staff costs ( size of centre - 732sq m)

Officers Comment

Run by volunteers - this organisation would be able to provide services that match HCC outcomes if they had some managerial or administration support as all their volunteer time is fully utilised.

This organisation clearly provides a valued local community function and is largely financially self supporting. However, its ability to support the county council's outcomes is limited and therefore a phased reduction in funding is recommended.

Proposed grant for 2006/07 - £4,000. With this grant there will be a surplus of £13,800.

Fordingbridge and District Community Association

Review of targets for 2005/06 Local Member Cllr Heron

Proposed activity in 2006/07 that supports the County Council Outcomes

Silver surfers - Via Brockenhurst College

Healthy Hampshire - 2 sessions of Street Dance

Young people - Working with District Youth Steering Group

Budget Comparison

Strategies to reduce deficit

New booking system in place

25% increase in rental charges

Seeking sources of funding for capital projects

Comment

Income 2005/06 includes grants of £11,900 (seconded staff)

Source HCC

Income 2006/07 includes grants of £3,300

Source

Staff costs ( size of centre - 664sq m)

Officers Comment

Staff changes - now are employing own manager - previously post seconded from HCC

Proposed grant for 2006/07 -£6,000. With this grant there will be a deficit of £786.

Headley Down Community Association

Review of targets for 2005/06 Local Member Cllr James

Proposed activity in 2006/07 that supports the County Council Outcomes

Silver surfers - Yes

Healthy Hampshire - In conjunction with East Hants network. Taster days.

Young people - Gardening Course

Football in the Community

Budget Comparison

Strategies to reduce the deficit

Comment

Income 2005/06 includes grants of £12,000

Sources

Income 2006/07 includes grants of £53,520

Sources EHDC, HCC Early Years, Headley Parish, Local charities

Expenditure

Staff costs (size of building 315 sq m )

Officers Comment

This Association provides the only facility on this isolated housing estate. There have been staff changes in 2005 and this centre is now beginning to move forward again and develop its range of services and activities.

Proposed grant for 2006/07 £15,000. With this grant there will be a deficit of £5,501 which will have to be found from other sources. Horndean Community Association

Review of targets for 2005/06 Local Member Cllr Byrom

Proposed activity in 2006/07 that supports the County Council Outcomes

Silver surfers - As part of the East Hants network

Healthy Hampshire - Developing and promoting activities at the Annual Fete

Promoting Sport and healthy eating as part of the playscheme

Young people - Consultation through under 10's forum

Supporting Youth drama and holiday workshops

Working with agencies such as connexions

Budget Comparison

Strategies to reduce the deficit

Increase room hire charges

Increase charges for all activities and services

Increased use of centre

Comment

Income 2005 /06 includes grants of £57,171

Sources HCC, EHDC, Horndean Parish Council, Local Network Fund, Awards for all

Income 2006/07 includes grants of £19,593 preschool, £34,836

Sources EHDC , Horndean Parish Council ?

Staff costs (size of building 700 sq m excluding outbuildings)

Officers Comment

Since the development of a close partnership between this organisation and the county council it has developed into a community minded and forward thinking organisation willing to support most projects and activities. Plans continue to be developed for the refurbishment and expansion of their premises

Proposed grant for 2006/07 -£6,000. With this grant there will be a surplus of £4,039.

Kingsley Centre

Review of targets for 2005/06 Local member Cllr Kemp Gee

Proposed activity in 2006/07 that supports the County Council Outcomes

Silver surfers - IT courses and a Silver Surfer Day

Healthy Hampshire - A walk to health specifically accessible to wheelchair users and those with mobility difficulty

Young people - Youth group continues to develop integrated activities with young disabled people

Budget Comparison

Strategies to reduce the deficit

Increased use of the café

Increased profit from shop

Additional fundraising

Comment

Income 2005 - 2006 includes grants of £27,300

Sources EHDC;HCC; other grant making bodies

Income 2006 - 2007 includes grants of £23,000

Sources EHDC other grant making bodies

Staff costs (size of building )

Officers Comment

This organisation is not a community association but is supported as one as it provides community activities in this area.

Proposed grant for 2006/07 -£ 6,000. With this grant there will be a surplus of £158.

Liss Community Association

Targets for 2005/06 Local member Cllr M Cartwright

Proposed activity in 2006/07 that supports the County Council Outcomes

Silver surfers

Healthy Hampshire -

Young people Discussing with EHDC

Budget Comparison

Strategies to reduce deficit

There is a predicted reduction in income and increase in expenditure due to increased staff costs

Comment

Income 2005/06 includes grants of £14,138

Source EHDC: Liss PC: HCC

Income 2006/07 includes grants of £10,223

Source EHDC :Liss PC

Expenditure HCC owned building rental 2005/06 - £2,000 2006/07 - £2,000

Staff costs (size of building350 sq m)

Officers Comment

Proposed grant for 2006/07 - £ 3,500. With this grant there will be a deficit of £6,263 which they will have to cover from other sources.

Lyndhurst Community Association

Review of targets for 2005/06 Local member Cllr Kendal

Proposed activity in 2006/07 that supports the County Council Outcomes

Silver surfers - Open Day Facilitated by volunteer tutors from Age Concern

Healthy Hampshire - Organised walk around the village

Young people - Planning an open day for schools

Budget Comparison

Strategies to reduce the deficit

Increased commercial charges by 10%

Increased charges to other groups over past 5 years

Comment -

Income 2005/06 includes grants of £7,000

Sources HCC and Lottery

Income 2006/07 includes grants of

Expenditure doesn't include the build up of capital reserves being set aside annually (approximately £20,000) in order to build an extension

Staff costs ( size of building)

Officers Comment

We are working with this organisation to develop the library service for this area.

Proposed grant for 2006/07 - £ 2,000. With this grant there will be a surplus of £22,000.Overton Community Association

Review of targets for 2005/06 Local member Cllr McNair Scott

Proposed activity in 2006/07 that supports the County Council Outcomes

Silver surfers -No

Healthy Hampshire - None

Young people - None

Budget Comparison

Strategies to reduce the deficit

Working with various agencies to stimulate a new demand for activities with a learning element. Hoping to increase their family history project.

Comment

Income 2005/06 includes grants of £6,000

Sources HCC

Income 2006/07 includes grants of

Sources

Expenditure reflects increased IT costs of £1,950

HCC owned building rental 2005/06 - £3,000 2006/07 - £3,000

Staff costs (size of building 430 sq m )

Officers Comment

No administrative support at this building

Activity very limited -Building contains library

Proposed grant for 2006/07 - £ 5,000. With this grant there will be a surplus of £4,023.

Pilands Wood Community Association

Review of targets for 2005/06 Local member Cllr House

Proposed activity in 2006/07 that supports the County Council Outcomes

Silver surfers - Yes through UK online

Healthy Hampshire - Possibly

Young people - Youth club

Budget Comparison

Strategies to reduce the deficit

Developing IT activities that will give Association a permanent income

Held Christmas Fayre to raise funds

Trustees investing their own time

Comment

Income 2005/06 includes grants of £31,000

Source EBC,HCC, and Children's Fund?

Income 2006/07 includes grants of £11,125

Source EBC

,

Staff costs (size of building 400 sq m )

Officers Comment

Meetings are currently being held to secure the future of this organisation. Their financial situation has been perilous in the last 12 months and the situation is being monitored by one of the Community Support Officers who is working with this organisation.

Proposed grant for 2006/07 - £8,000. With this grant there will be a surplus of £3,234.

Pilgrims Way and River Way Community Association

Review of targets for 2005/06 Local member Cllr Hughes

Proposed activity in 2006/07 that supports the County Council Outcomes

Silver surfers - Yes

Healthy Hampshire - Family fun sports day - Self defence for women - other activities

Young people - increasing young peoples activities to 2 nights

Budget Comparison

Strategies to reduce the deficit

Developing a business plan

Comment

Income 2005/06 includes grant of

Sources

Income 2006/07 includes grants of £9,500

Sources TVBC and others

Staff costs (size of building 150.6 sq m)

Officers Comment This is a relatively new organisation in Andover which continues to receive support from the Community Support team.

Proposed grant for 2006/07 - £ 8,000. With this grant there will be a surplus of £403.

Portchester Community Association

Review of targets for 2005/06 Local member Cllr Price

Proposed activity in 2006/07 that supports the County Council Outcomes

Silver surfers - Run an open session using laptop and PC

Healthy Hampshire - Yes

Young people - New project anticipated in spring 2006

Budget Comparison

Strategies to reduce the deficit

Increase in hire charges following review

Increase in membership

Reducing expenditure

Applying for grants from other sources

Comment

Because of the financial difficulties outlined below - the budget figures for 2005/06 are not accurate and have not been included

Staff costs (size of building £1954 sq m) )

Officers Comment

This organisation found itself in financial difficulties last year and have been working to re-stabilise their situation which they have largely achieved. The grant given last year has been used to provide personnel to support this process.

Proposed grant for 2006/07 - £ 12,000. With this grant there will be a surplus of £9,015 ( this will be used to help complete the stabilisation process)

Ringwood Community Association

Review of targets for 2005/06 Local Member Cllr Clarke

Proposed activity in 2006/07 that supports the County Council Outcomes

Silver surfers - Activities at the library but not specifically this week.

Healthy Hampshire - Yes

Young people - through the youth management

Budget Comparison

Strategies to reduce the deficit

Increase subscription and room hire fees

Fund raising

Changed insurance companies enabling us to reduce insurance premium

Comment

Income 2005/06 includes grant of £5,000

Sources HCC

Income 2006/07 includes grants of £5,000

Sources

Expenditure includes approximately £40,000 in caretaking costs

Staff costs (size of building )

Officers Comment

This organisation regularly predicts a budget deficit but usually is able to cover its costs.

Proposed grant for 2006/07 - £ 5,000 With this grant there will be a deficit of £11,983.

Sarisbury Community Centre

Targets for 2005/06 Local member Cllr Woodward

Supporting the County Council Outcomes 2006/07

Silver surfers - Considering activity

Healthy Hampshire - Yes

Young people No space in evenings

Budget Comparison

Strategies to reduce deficit

Charges are increased annually

Budget produced and financial position reported to trustees

Income 2005/06 includes grant of £5,000 Donations of £2,200

Sources HCC

Income 2006/07 includes grants of £10,000 - Donations of £2,200

Sources not specified

2006/07 expenditure includes repairs and maintenance of £15,600

Staff costs ( size of centre )

Officers Comment This organisation has predicted a zero budget figure. It should review its developmental function.

Proposed grant for 2006/07 - £ 5,000. With this grant there will be a surplus of £0.

Tadley and District Community Association

Targets for 2005/06 Local member Cllr K Chapman

Supporting the County Council Outcomes 2006/07

Silver surfers Unable to confirm at present

Healthy Hampshire Unable to confirm at present

Young people Hoping to work with the Millennium volunteers programme

Possible youth group for 8 - 11 years

Budget Comparison

Comment

Income 2005/06 includes grant of £5,000

Sources HCC

Income 2006/07 includes grants of £2,430

Sources

2006/07

Staff costs

Officers Comment

This organisation requires support from the Community Support team as well as funding.

Proposed grant for 2006/07 - £ 4,000. With this grant there will be a surplus of £7,112.

Titchfield Community Association

Review of targets for 2005/06 Local member Cllr Hockley

Proposed activity in 2006/07 that supports the County Council Outcomes

Silver surfers - Yes - constrained by lack of available phone lines and funds to install

Healthy Hampshire - No

Young people - Actively supporting local youth groups. Provides secure premises for any new organisation.

Budget Comparison

Strategies to reduce the deficit

Monitoring budget against actual

Seeking best value from suppliers

Maximise income while reviewing charging policy

Comment

Income 2005/06 includes grants of £3,453

Sources -HCC

Income 2006/07 includes grants

Sources

Income 2006/07 shows a reduced income from bar takings

Staff costs (size of building sq m )

Officers Comment This organisation while predicting a deficit budget rarely has a deficit outturn.

Proposed grant for 2006/07 - £ 2,500. With this grant there will be a deficit of £5,252 which they will have to cover from other sources.

Wecock Farm Community Association

Review of targets for 2005/06 Local member Cllr J West

Proposed activity in 2006/07 that supports the County Council Outcomes

Silver surfers - Via Highbury college

Healthy Hampshire - Yes

Young people - After School club

Recruiting young people to trustees

Centre has dedicated youth wing run by youth service

Budget Comparison

Strategies to reduce the deficit

Managed to increase income from lettings by £17,000 now new centre up and running

Issues for generating income from hall remain as acoustic problem has not yet been resolved

Comment

Income in 2005/06 includes grants of £58,509.

Sources HCC, HBC: PCC: Global grants

Income in 2006/07 includes grants of £19,268

Sources - Havant Borough Council, Portsmouth City Council and other external sources.

2006/07 expenditure includes £5,000 for additional caretaking support.

Staff costs (size of building 720 sq m)

Officers Comment

This organisation has now completed its move to the new community building. They are now in a position to start to develop further activities and plan an appropriate financial strategy

Proposed grant for 2006/07 - £ 18,000. With this grant there will be a deficit of £19,437 which they will have to cover from other sources.

Wickham Community Association

Targets for 2005/06 Local member Cllr Allgood

Supporting the County Council Outcomes 2006/07

Silver surfers Use IT suite for 2 - 3 sessions

Healthy Hampshire Yes

Young people Junior Youth Club involved in consultation process

Budget Comparison

Strategies to reduce the deficit

Increase revenue from hirings

Extend use of the facilities

Promote income generating events

Increase profitability of the trading arm

Comment

Income in 2005/06 includes grants of £38,480

Sources HCC, WCC and others

Income in 2006/07 includes grants of

Sources - .

Staff costs

Officers Comment

The trustees are skilled and well able, but need to ensure the association has a forward plan. They are to have an away day in March to consider ideas for the future.

Proposed grant for 2006/07 - £ 8,000. With this grant there will be a surplus of £1,306.Whitehill and Bordon Community Association

Review of targets for 2005/06 Local member Cllr Carew

Proposed activity in 2006/07 that supports the County Council Outcomes

Silver surfers - Working in conjunction with Age Concern

Healthy Hampshire - As part of East Hants Network

Young people - SNAP discos, Internet café, Afterschool club

Budget Comparison

Strategies to reduce the deficit

Promoting the centre for weekend functions

Comment

Income 2005/06 includes grants of £32,300

Sources - EHDC, Whitehill TC, HCC

Income 2006/07 includes grants of £31,100

Sources EHDC, Whitehill TC

Expenditure 2006/07 includes increase in maintenance of £5,000

Staff costs (size of building 460 sq m )

Officers Comment This organisation is substantially supported from other sources. The application shows a substantial deficit increase. The trustees need to review their financial arrangements and budget accordingly in order to reduce this deficit.

Proposed grant for 2006/07 - £1,500. With this grant there will be a deficit of £15,268 which they will have to cover from other sources.

Winnall Community Association

Review of targets for 2005/06 Local member Cllr Peskett

Proposed activity in 2006/07 that supports the County Council Outcomes

Silver surfers - Develop activities in conjunction with over 50's class

Healthy Hampshire - In conjunction with holiday play scheme

Young people - Developing Winnall Youth forum

Budget Comparison

Strategies to reduce the deficit

Increase in expenditure in 2006/07 to be compensated by increase in hall rental income in future

Increase in hall hire charges

Comment

Income 2005/06 includes grants of £12,461

Sources HCC

Income 2006/07 includes grants of £12,455

Sources- not specified

Staff costs (size of building )

Officers Comment

Open day held on September 2005

Winnall Matters community magazine published

Two children's clubs funded by local network fund

Proposed grant for 2006/07 - £9,500 . With this grant there will be a surplus of £7,240.