Archived decisions


PROJECT TITLE	CONTRACTOR(S)	VALUE	SELECTION METHOD	REASON FOR PROCUREMENT STRATEGY
Negotiated Work
Aldworth Science College 1 CDT Refurbishment	Nolan Davis	£142,621	· Negotiated with a preferred contractor	· Nolan Davis has successfully carried out similar works at various schools over a number of years. · The previous pricing framework and utilisation of existing supply chains have been used as a basis for the negotiation.
Hayling School 1 CDT Refurbishment		£95,590	· Negotiated with a preferred contractor ·
Noadswood School 1 CDT Refurbishment		£78,490	· Negotiated with a preferred contractor ·
Toynbee School 1 CDT refurbishment		£137,290	· Negotiated with a preferred contractor ·
Bishops Waltham House Improvements to Fire Evacuation Systems	Richardsons (Nyewood)	£260,000	· Negotiated with preferred contractor	· Remaining works in programme of improvements to fire precaution and evacuation systems identified during risk assessment · Need to work closely with a preferred contractor to ensure sensitive planning in order tool minimise disruption to residents · Preferred contractor experienced with established track record
Brockhurst Junior School Division of 6 Classrooms into 4	Inside Outside	£93,000	· Negotiated with a preferred contractor	· Contractor with resources available at short notice to complete works during summer break. · Contractor has successfully undertaken similar contract at Fair Oak Infant School in 2004.
Brookfield Community School SCOLA Reclad & SAI works	Brymor	£957,394	· Negotiated with a preferred contractor	· Management of programme and complexity with a preferred contractor to achieve the intended completion date. · Brymor successfully completed a very similar project nearby at Portchester Community School. · The contractors project team worked well with the blding users and design team and used the same the site team from Portchester at Brookfield. · Much of the work was similar and provided a satisfactory basis for negotiating and retention of established supply chains. · Brymor have worked satisfactorily on a number of other projects for Property Services as evidenced by recent Key Performance Indicators.
Brune Park Community School Refurbishment of Science Laboratory (S7) Noadswood School Refurbishment of 2 Science Laboratories	R V Dart	£67,718 £121,585	· Pilot Second Tier Framework arrangements	· Initial projects as part of Framework established in January 2006
Court Moor School Refurbishment of 2 Science Labs	Nolan Davis	£100,000	· Negotiated with a preferred contractor	· Contractor was already on site undertaking earlier phase of work won through conventional tendering · Good performance on many similar projects over a number of years. · Inappropriate to have two contractors on the site undertaking projects concurrently for operational and heath and safety managements reasons. · Disruption to the school was minimised.

PROJECT TITLE	CONTRACTOR(S)	VALUE	SELECTION METHOD	REASON FOR PROCUREMENT STRATEGY
Cowplain Community School Refurbishment of Science Laboratory	Nolan Davis	£74,458	· Pilot Second Tier Framework arrangements	· Initial projects as part of Framework established in January 2006
Curdridge Primary School Extension	One of three preferred contractors	£610,000	· Two Stage Selective Tender	· Short list of three preferred contractors.
Former In-Tech Building, Winchester Refurbishment & conversion to office use	Richardson (Nyewood)	£700,000	· Negotiated with a preferred contractor	· Contractor has successfully undertaken a number of schemes · Early contractor involvement over scheme development and programme · Potential to undertake whole sequence of work including advance work with one contractor
Froxfield Infant School Two Classroom and accessible WC	Principal contractor selected from shortlist of 3 Homelodge as key subcontractor	£160,000	· Negotiated with preferred contractor	· Principal contractor to be selected from a shortlist of three. · Specialist building contractor who has worked with the County Council on similar projects.
Hamble Community Sports College 2 Science Laboratories Refurbishment	Nolan Davis	£161,361	· Negotiated with a preferred contractor	· Nolan Davis won the competitive tender for similar work at Crt Moor Sch. · There is a potential to combine the procurement in terms of shared supply chains and management arrangements. · Successfully carried out many similar schemes over a number of years
Havant Bus Station External Works	Brymor	£400,000	· Negotiation with preferred contractor	· Contractor currently undertaking construction of new Bus Station · Minimise disruption and contractor conflict · Efficiency savings through share management costs · Avoid separation of contractual liability between new build & external works · Work is due for completion in late June 2006
Hounsdown School Main Entrance Works	Swanwick	£191,462 (Ph1 £74,772) (Ph2 £116,690)	· Negotiated with a preferred contractor	· Not possible to competitively tender work in time to commence working in the summer holidays. · Swanick Construction have successful track record of completing similar hard landscaping projects. · Contractor confirmed that resources available during the summer. · Work carried out in two phases due to operational needs of the school..
Mill Chase Community School NDS 05/06-MLD Unit / Science / Food Tech	Mansell	£425,332	· Negotiated with a preferred contractor	· Mansell have successfully carried out other similar work at various schools during 2004/05 as part of the NDS modernisation programme having secured the works through competitive tender. · The previous pricing framework and utilisation of established supply chains was used as a basis for the negotiation.

PROJECT TITLE	CONTRACTOR(S)	VALUE	SELECTION METHOD	REASON FOR PROCUREMENT STRATEGY
Mill Chase Community School Training / Caterers Kitchen	Nolan Davis	£120,000	· Negotiated with a preferred contractor	· LCS funding is time limited and work needs to be completed by end of May 2005 precluding conventional tendering. · Good performance on work on many similar school sites. · Contractor has combined successfully with the Department on previous negotiated projects of this type · Financial template including key supply chains available from previously completed projects
Mountbatten School and Language College New Staff Room, Multi Agency and inclusion Room	Brymor	£449,000	· Negotiated with contractor already working on the site	· Preferred contractor with established good track record undertaking similar work. · Contractor currently on site on site at the same time having secured a major SCOLA reclad contract through conventional tendering . · Inappropriate to have two contractors on the site undertaking projects concurrently for operational and heath and safety managements reasons
Nuance Global House, Eastleigh Human Resource Upgrade	Nolan Davis	£210,051	· Negotiated with a preferred contractor	· Project needed to be completed in time for staff to move in at Christmas 2005. · Good performance on a number of similar projects including excellent work previously in Chantry House
Park Community School Flood Damage Reinstatement Work	Nolan Davis	£150,000	· Negotiated with preferred contractor	· Local contractor to site - able to react immediately to emergency work · Work undertaken in 2 phases - Immediate work valued at £ 49,000 and second phase contact let to value of £121,000 · Contractor has worked successfully with County Council over a number of years and is familiar with operational needs in such circumstances
Parsonage Farm Infant School Library Extension	Dorelbury	£107,580	· Negotiated with a preferred contractor	· Almost identical project completed at Tavistock Infant School · Value for money through saving inflation and tendering costs · Simplified procurement and project and time savings · Work commenced in mid-February 2006 and is due for completion in late May 2006
Portchester School SAI, Science Refurbishment & Dance Studio	Brymor	£795,000	· Negotiated with preferred contractor	· Contractor has successfully completed earlier phases of work at this site · Contractor has developed good working relationship with building users · Proposed works spread across site and need to avoid H&S conflicts and disruption to the school
The Rookwood Centre, Eastleigh Alterations Work - Phase 2	Tew Brothers	£89,959	· Negotiation with preferred contractor	· Contractor successfully undertook previous phases of work at site (including fire damage re-instatement) · Logical to engage with the same contractor and supply chain · Contractor has developed good working relationship with building users

PROJECT TITLE

CONTRACTOR(S)

VALUE

SELECTION METHOD

REASON FOR PROCUREMENT STRATEGY

Talavera Junior School

Refurbishment and improvement works

Drew Smith

£112,680

· Negotiated with contractor undertaking concurrent works

· Contractor undertaking cladding scheme won through competitive tender

· Additional works requested by school

· Negotiation based on tendered schedule of rates

· Disruption to school minimised

Trosnant Infant School

TROSPACC Phase 2 Extension

Gregory Havant

£560,000

· Negotiation with preferred contractor

· Negotiated Design & Construct contract due to need to meet DfES spend profile for funding

· Contractor with established track record of many similar small Design and Construct schemes

· The contractor with resources available in the required time scale

· Previous projects arrangements form a sound basis to negotiated.


PROJECT TITLE	CONTRACTOR(S)	VALUE		SELECTION METHOD	REASON FOR PROCUREMENT STRATEGY
Preferred Specialist Contractors
North Popley Archaeological Investigation Area `A' Area `C'	Wessex Archaeology	£114,157 (£76,745) (£37,412)	· Negotiated with specialist contractor already on site		· Further investigation required to discharge planning condition · Won competitive best value tender on original scheme for full site · Provides continuity of archaeological interpretation of the site.
Floodlighting to NOF MUGAs and STPs Park Community School Bridgemary Testwood Cowplain - scheme deferred	Abacus Lighting	£154,000 (£31,000) (£22,000) (£56,000) (£45,000)	· Negotiated with a preferred specialist subcontractor		· To secure one of a limited number of specialist contractors for the programme of work · Good performance track record on similar work · To create common standards and team across the programme of work · Ability to undertake specialist design work · Costs based on previous competitively tendered schemes
Fire Alarm & Emergency Lighting at Older Persons Homes Addenbrooke, Gosport Thurlston House, Aldershot Copper Beeches, Andover (replaces Stocklands, Calmore previously reported in October 2005)	Prestige Fire Protection Southern Fire Alarms Southern Fire Alarms	£116,137 £150,434 £118,000	· Negotiated with preferred specialist contractors		· Both contractors have experience of working in Older Persons Homes · Able to meet necessary operational needs of client · Good performance track record on similar work · To create common standards and team across the programme of work
Milestones Museum Extension of Maintenance contract	Emcor	£42,092	· Negotiation with preferred contractor		· Extension to existing contract not covered by Term Contract. · Contractor has performed well and has good relationship with client · Extension to 31 March 2007 in order for work to integrated in to main Term Contract thereafter
Capital House Temporary Library & Office Refurbishment	Johnson Controls	£75,000	· Negotiation with specialist preferred contractor		· Contractor familiar with building as currently term engineering contractor for the site · Work is linked to Winchester Cultural Centre project and needs to be managed carefully within the overall timescale(decanting & establishing temporary facility) - engaging with a preferred contractor in this way will enable this objective to be achieved. · Work dove-tailed will need to be dovetailed with the outcome of the dilapidation assessment following purchase of building
Liphook Junior School Window Replacement	Wessex Windows	£72,000	· Negotiation with preferred contractor		· Contractor has previously successfully undertaken similar work at 4 Secondary Schools · Costs from previous schemes used as benchmark for this project · Use of an established economic system
Winchester Cultural Centre Archaeological Investigation	Oxford Archaeology	£350,000	· Negotiated with preferred contractor		· Contractor won initial investigation through competitive tender · Further investigation required to satisfy planning conditions · Provides continuity of archaeological interpretation of the site.


PROJECT TITLE		CONTRACTOR(S)		VALUE		SELECTION METHOD		REASON FOR PROCUREMENT STRATEGY
Selective Tendering (Short List)
Wildern School, Hedge End Virtual Learning Centre		One of three preferred contractors		£675,000		· Final selection based on best value following short list tender exercise to three contractors		· Select list of preferred contractors who can act as a single point of responsibility for design development and construction · Shortlist appropriate development schemes.

	Packaged Work
	External Redecorations
	Package A-05 Broughton Primary School Bursledon Infant School Bursledon Junior School Netley Marsh Infant School Durley Primary School Lake Side School Swanwick Lodge		Atkins Painting & Decorating		£230,300		· Negotiation with preferred contractor		· Secure resources to undertake a large programme of seasonal work. · Firms who have delivered similar work to a high standard required as evidenced by performance indicators. · Previous projects will serve as a sound basis to negotiate. · Packaging to achieve value for money. · Simplification of management arrangements by strategically grouping programmes of work with contractor.
	Package B-05 Amery Hill Secondary School Cheriton Primary School Queens Enclosure Primary School Rowland Castle St Johns Primary School		Belgravia Renovations		£310,708
	Package C-05 Connaught School Bransgore Primary School Brockenhurst Primary School Hyde Primary School Milford on Sea Primary School		Ferris Painting		£320,722
	Package D-05 Roman Way Primary School Shipton Bellinger Primary School St Alban's Primary School Newlands Primary School Park Primary School Beaconsfield House Corinium House Park House Queen Elizabeth Country Park Trafalgar House Tilbrook House Romsey Social Services Burseldon Windmill Calshot (Sopwith Hangar)		Mitie Property Services		£396,024
	Package E-05 Alverstoke Junior School Brockhurst Infant School Gomer Infant School Lee on Solent Junior School Swanmore Primary School Bishops Waltham Library Hedge End Library Hythe Library Lee on Solent Library Leigh Park Library Stubbington Library Fareham Day Services Centre Titchfield Howen		Richardsons Decorating Contractors		£352,904		· As above		· As above
	Package F-05 Fernhill Secondary School Ridgemede Junior School Shakespeare Junior School		Tew Brothers		£252,306
	Package G-05 Henry Cort School Fareham Redlands Primary School Titchfield Primary School		Warwick & Son		£299,885
	Package H-05 Cove Secondary School Chiltern Primary School Mayhill Junior School 2-8 Cambridge Road, Aldershot Andover Mental Health Day Centre Sunbeams Respite Care Unit, Aldershot Copper Beeches EPH		Pool & Son (Hartley Witney)		£337,360
	Package I-05 Ashford Hill School Echinswell & Sydmonton Primary School Wolverdene School Kingsclere Primary School		Bradec (Andover)		£122,017
	Package K-05 Hulbert Junior School Mengham Junior School Sun Hill Infant School Front Lawn Infant School		Purkiss		£135,316
	External Ramps and Hard Landscaping Framework
	North Hampshire Framework Schools Access Initiative Schemes: Castle Hill Junior School Guillemont Junior School Velmead Junior School Barncroft Infant School Horndean Junior School Holbrook Primary School Siskin Junior School Wallisdean Junior School Stockbridge Primary School Olivers Battery Primary School Titchfield Primary School Weyford Infant School Keeble Memorial Primary School Herne Junior School Horndean Infant School Meadowlands Junior School Mengham Infant School Netley Marsh Infant School Abbotswood Junior School St. Michaels School		Rocon Contractors		£336,000		Framework arrangements		· Pilot to develop long term packaging arrangements for a large number of small projects of a similar type to achieve economy of scale and fixed price on overheads · Early alignment of contractor resources required for seasonal works. · Consistency of teams and learning across a longer term programme · Development of a supply chain strategy for this specialist area of work. · Efficiency in terms of avoiding a large number of single transactions
	Hart Plain Infant and Junior Schools (Safer Routes for Schools and NDS Funding)				£164,000
	Flat Roofing Framework
	Kings Worthy Primary School St James Primary School Meadowlands Junior School The Bridge Education Centre St Anne's Primary School Winklebury Junior School Waterside Primary School		Survey and Construction		£70,235 £177,000 £70,403 £38,787 £30,000 £34,672 £152,998		Negotiated with a preferred Contractor		Framework arrangement _ Contractor has good track record and has worked on previous schemes with the County Council. _ Original package extended to encompass additional schemes due to good performance by contractor. _ Existing framework pricing and call-off arrangement suitable for projects of this kind.

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External Ramps and Hard Landscaping Framework

Flat Roofing Framework