Date

Product

From

To

Headlines (unless specifically stated these are extracts from minutes of meetings)

27 October 2004

2005/06 Budget Options Paper

County Treasurer and Director of Social Services

Leader

· Net £21.5 m pressures (above inflation) identified for 2005/06

· 4 options outlining scenarios for cash limit increase and impact on service withdrawal required above £4.2m efficiency savings

· £21.8m overall cash increase (including full passporting) for 2005/06 (£14m growth plus inflation)

SAP, new integrated financial management system, on-line October 2004

SWIFT, new care management system, on-line April 2005

19 May 2005

Month 12 Provisional budget outturn report for 2004/05

Annal Nayyar with DMT sponsor Dave Ward

DMT

· Net position approx 200k overspend

· £1.3m overspend on Adults with Learning Disabilities offset by £1.3m underspend on Management and Support

· DMT to consider impact in 2005/06 of the pressures realised in 2004/05

19 May 2005

2005/06 Budget - Current / Forward Outlook

Annal Nayyar with DMT sponsor Dave Ward

DMT

· £5.8m pressures for forthcoming year identified

· £1.2 m savings identified, along with £1.3m contingency held centrally to offset pressures

· Advised savings package of £6m required to offset and include £1m contingency for further pressures during the year

7 July 2005

Month 2 Budget Monitoring report as at 31 May 2005

Annal Nayyar with DMT sponsor Dave Ward

DMT

· £2.4m overspend forecast on Adults with Learning Disabilities

· Total pressures identified up to max of £7.6m

· Older Persons strategy in place to manage potential overspend of between £1.3 and 4.0m

· DMT confirmed the requirement for Service Management to work with DFU to put in place corrective action and ensure balanced budget by 1 August 2005; report back to DMT no later than 31 August 2005

28 July 2005

Month 3 budget monitoring report as at 30 June 2005

Annal Nayyar with DMT sponsor Dave Ward

DMT

· £2.6m overspend forecast on Younger Adults (£2m LD; £0.6m PD)

· OP pressures identified as £4.7m, a recovery plan has identified targets for each area to achieve and come in on budget

· Emerging issues and risks - reported that £0.5m of LPSA reward grant expected during 2005/06

29 July 2005

2005/06 Budget - position statement at 31 May 2005 (Month 2)

County Treasurer and Director of Social Services (produced by Deputy County Treasurer Paul Carey-Kent, and Head of Resources Dave Ward)

Exec Member

· Already indications of significant budgetary pressures requiring prompt management action if expenditure to remain within cash limit

· £2.4m Adults pressure highlighted from 2004/05

· Individual comments on services talks about Adults £3.4m pressure (including above £2.4m) and management actions to address; OP £1.3m pressure and strategy to manage

· No clear statement of expected overall outturn due to early report based on data to month 2

8 September 2005

Month 4 budget monitoring report as at 31 July 2005

Annal Nayyar with DMT sponsor Dave Ward

DMT

· £2.5m overspend forecast on Younger Adults

· Reported that new ASDMT proposed a prudent budget strategy for 2005/06 which highlighted that savings of £6.4m should be achieved. £5.589m in line with that reported to Chief Executive on 5 September, leaving £0.812m pressure across client groups

· Significant pressure identified of £0.6m to £0.8m within PD domiciliary care budget, as a result of full year effect of packages which started in 2004/05

14 September 2005

Debrief meeting following PRC Chairman's briefing

Rea Mattocks and Annal Nayyar

Councillor Banks

Advised that pressures of £6m discussed. Verbal meeting, no minutes.

29 September 2005

Month 5 budget monitoring report as at 31 August 2005

Annal Nayyar with DMT sponsor Dave Ward

DMT

· Break even position projected if reported management action is 100% successful

· £5.3m pressures identified on OP budget, mainly on purchased domiciliary care and direct payments, expected to be offset by savings on purchased nursing care £3.6m (from ENHANCE in-house nursing beds) and other management action £1.7m.

· Community care statistics shows the number of clients receiving purchased nursing care as increasing, whilst the management action plan anticipates a reduction, makes it look unlikely that the full £3.6m savings will be achieved

· Indications that the £2.5m pressure on purchased domiciliary care budget could significantly increase

· Head of Finance recommended that Assistant Directors work with Finance to ensure the implementation of savings is monitored and effective

3 November 2005

Emergency Budget Meeting

Rea Mattocks

DMT

Called to address the budget position and ensure appropriate actions in place to bring budget in line. There are no minutes available from this meeting

10 November 2005

Month 6 budget monitoring report as at 30 September 2005

Annal Nayyar with DMT sponsor Dave Ward

DMT

· Outturn overspend forecast at £6.6m due to OP management actions not achieving required level of savings

· Head of Finance queries PD service being able to manage pressures of £0.6m with savings given the level of activity increases

· Head of Finance report recommended:

· OP ability to achieve management actions set against backdrop of still increasing activity

· That the overspend information be put forward to the Executive Member

· DMT agreed next budget monitoring report to be presented to Executive Member (not this one), plus agreed additional tools to help Assistant Directors monitor their budgets

Weekly diary sessions

Rea Mattocks

DMT

Originally used to plan for the week ahead. After 3 November DMT informed that the focus changed to budget monitoring and Assistant Directors were required to bring supporting information to evidence the fact that spend was being managed and moving in the right direction. Not minuted.

7 December 2005

Month 7 budget monitoring report as at 31 October 2005

Annal Nayyar with DMT sponsor Dave Ward

DMT

· Predicted overspend of £5.7m now expected, assuming £0.5m of LPSA reward grant in 2005/06 and £0.8m underspend on Management and Resources (Gross pressure thus £7.0m)

· Reported that strong management action needs to continue to ensure the overspend is reduced prior to the end of the financial year

· Head of Finance reported that it may be prudent to assume that management actions may not achieve the level of savings required on the PD budget (£2.1m gross, or £0.8m net of management actions)

12 January 2006

Month 8 budget monitoring report

Annal Nayyar with DMT sponsor Dave Ward

DMT

· These 2 items were debated at the same time at the same DMT meeting in January - the PRC paper reporting £4m overspend (based on month 7 data) and the month 8 budget monitoring report forecasting £6.9 to £9.1m overspend (£6-8m in OP)

12 January 2006

PRC report

County Treasurer and Director or Adult Services (produced by Head of Resources Dave Ward and Deputy County Treasurer Paul Carey-Kent)

DMT

20 January 2006

PRC report

County Treasurer and Director of Adult Services (produced by Head of Resources Dave Ward and Deputy County Treasurer Paul Carey-Kent)

PRC

· £4m overspend predicted, report states that analysis of financial figures as at the end of November is ongoing and an update will be reported orally at the meeting

· Predictions assume that full payments will be received from Health

· Pressures identified within Adults with PD are expected to be managed within budget and break even at the end of the year

· No recommendations made, but advised of independent review of budget position that may change some of the information contained within the report

8 February 2006

Adult Social Care Executive Briefing

Director of Adult Services

Adult Social Care Executive

· Advised of forecast budget overspend (anecdotal)

8 February 2006

Urgent meeting

Executive Member and Director of Adult Services

Leader

· Advised of potential budget overspend (anecdotal)

9 February 2006

Month 9 budget monitoring report as at 31 December 2005

Adrian Thorne and Les Horsley

DMT

· Predicted overspend of at least £10.2m, but potentially up to £11.6m now forecast, the range indicates the difficulty (especially within OP) in quantifying the impact of the management action being taken

· Pressures identified £2.9m to £3.3m for younger adults and £8m to £9m for OP

· £0.5m of LPSA reward grant, included in previous forecasts, has been disallowed

24 February 2006

Budget 2005/06 Position Statement

Director of Adult Services and Deputy County Treasurer

Exec Member

· Advised that since budget position statement presented at January PRC there are strong and serious indications that the position has substantially deteriorated

· Advised that a detailed analysis of the position would be presented to the PRC and Executive Member in March with further recommendations to stabilise the budget

20 March 2006

Budget Monitoring 2005/06 as at 31 January 2005 (Month 10)

Peter Robertson, Jon Pittam and Rea Mattocks

Cabinet

· Predicted overspend of £11.3m (4.6% of total budget)

· Management actions not taking sufficient effect to restrain demand and thus bring budget into balance

· The number of people requiring care has grown throughout 2005/06 with client activity/demand pressures analysis included in the report to evidence the position

· Overspend position creates severe pressures for 2006/07

· Extraordinary Review to produce full report to future Cabinet

29 March 2006

Budget Monitoring 2005/06 (Draft)

Paul Carey-Kent and Rea Mattocks

PRC

·

31 March 2006

Budget Monitoring 2005/06 (Draft)

Paul Carey-Kent and Rea Mattocks

Executive Member

·