Hampshire County Council Executive Member for Education Item 21 July 2006 Beaulieu Village Primary School, Beaulieu Report by the Director of Property, Business and Regulatory Services

How the conclusion in this report fits with the Corporate Strategy This scheme will impact on the delivery of all Corporate Aims, focusing most immediately on: Aim 1 - maximising life opportunities: the proposal to provide music/drama and library/IT facilities will have an immediate benefit for the school. Aim 5 - improving services: all users of the proposed new facilities will benefit from these proposals.

Contact: Steve Clow Ext: 7858 e-mail: [email protected]

1	Summary
1.1	Beaulieu Village Primary School is a small rural school, located on the Beaulieu Estate in the centre of the village and occupied by the County Council on several leases from the Estate, all of which will expire in 2024. The original school buildings date from the 1840s and are of traditional Victorian construction. Several extensions have been made over the years, including a classroom, staff room/administrative accommodation and toilets and most recently a link lobby which was completed in 2001. There are currently 106 pupils (5-11 years) on roll.
1.2	The school is currently lacking in certain specialist teaching accommodation and it is now proposed to extend two areas to provide music/drama and library/IT spaces to fulfil national curriculum requirements. It is also proposed to rearrange and refurbish existing toilet areas to include the provision of an accessible wc. The total estimated cost of this work is £494,000, excluding fees.
1.3	The Director of Property, Business and Regulatory Services has progressed the design of the proposed additional accommodation and the purpose of this report is to outline the design proposals and seek approval to the attached design project appraisal.

2	Scope of the Works
2.1	The school site is very tight and located in the northeast of the site is a brick built telephone exchange which is currently used for storage purposes. This building will be extended, refurbished and linked to the main school building to form the music/drama space.
2.2	The proposed library extension will be located to the southeast corner of the main school building, adjoining the existing classroom area.
2.3	It is also proposed to create an external play area for use by the reception class which is located to the north of the school site. The Beaulieu Estate has agreed in principle to the use of garden land to the north of the site to allow an extended play area to be formed for the reception class.
3	Funding and Timing
3.1	Funding for the scheme, exclusive of fees, is as follows: £'000 Capital Programme 06/07 165 Capital Programme (further allocation 06/07 to be confirmed elsewhere on the agenda) 190 School devolved capital 84 P&R NDS Condition 55 494
3.2	Subject to the necessary approvals, it is anticipated that tenders will be invited during August 2006, work will commence on site during November 2006 and be completed during May 2007. Alteration work to the toilets is proposed over the summer holiday 2006, as an enabling contract.
4	Consultation with Local Member
4.1	Councillor Ken Thornber, the local Member for this area, has been consulted on the design project appraisal and he is supportive of the scheme.
Conclusion
The proposed scheme will provide specialist teaching accommodation, improved toilet facilities and an external reception class play area for the school.
Recommendation
That the Executive Member for Education advises the Executive Member for Policy and Resources that the design project appraisal and enabling works for Beaulieu Village Primary School, at an estimated cost of £494,000, excluding fees, is approved.

Section 100 D - Local Government Act 1972 - background papers

The following documents disclose facts or matters on which this report, or an important part of it, is based and has been relied upon to a material extent in the preparation of this report.

NB the list excludes:

1 Published works

2 Documents which disclose exempt or confidential information as defined in the Act.

Title Location

Architect's plans PMIS file

Building Profile Reports TMH

Hampshire County Council

Building Design Project Appraisal

Buildings, Land and Procurement Panel

11 July 2006

Executive Member - Policy and Resources

19 July 2006

Executive Member - Education

21 July 2006

Project:	Beaulieu Village Primary School, Beaulieu
	Extension to provide specialist teaching accommodation
Commencement date:	November 2006
Completion date:	May 2007
Planned year of start in accordance with Capital Programme:		2006/07

Recommendation:

That the building design project appraisal for the Beaulieu Village Primary School

scheme be approved.

1 Finance

Capital Expenditure	Current Estimate £'000	Capital Programme 06/07 and 07/08 £'000
Buildings	494	355
Fees	60	53
Land to be purchased	_	_
Total	*554	408

* The means by which the difference between the Current Estimate and the Capital Programme

allocation is to be met is shown in the table below.

Financial Provision for Total Scheme	Buildings £'000	Fees £'000	Total cost £'000
1 From own Resources:
a) Capital Programme 06/07(as above)	165	25	190
b) Capital Programme 06/07 (further contribution tbc)	190	28	218
c) School devolved capital	84	7	91
2 From Other Resources:
a) Policy and Resources NDS Condition	55	-	55
Total	494	60	554

Building Cost - Net Cost = £2,515/m² (for new extensions only)

- Gross Cost = N/A - much of the work is internal refurbishment

which makes a gross cost inappropriate.

Devolved Capital allocations £'000

2004/06 43

2006/07 23

2007/08 25

Total 91

Landlord funded work connected with this scheme

An allocation of £55,000, excluding fees, has been made available from the NDS Condition Fund towards the cost of parapet repairs, upgrading the existing building fabric to increase thermal performance and a range of landlord items of a repair and maintenance nature.

Value of land already acquired for this project

The land forming the site of the development is an integral part of the school campus which is leased from the Beaulieu Estate. On the basis of several leases which will expire 2024, landlord's formal consent to these works will be required under the lease arrangements.

Revenue implications

	(a) Employees £'000	(b) Other £'000	(a+b) Net Current Expenditure £'000	(c) Capital Charges £'000	(a+b+c) Total Net Expenditure £'000
Revenue Implications Additional+ /Reductions	Nil	Nil	Nil	29	29
Unit cost (£) (e.g. per place)	-	-	-	-	-
% variation to Committee's budget	-				-
Number of additional Staff (fte)	-				-

* The overall level of the revenue budget for funding schools will (from April 2006) be prescribed by central government, and capital projects have no bearing on the level of this budget. Therefore, this proposed project will have no bearing on the overall level of the Children's Services budget, extra costs and savings being met from the same overall schools' funding level.

Energy costs

The estimated annual energy consumption for the new accommodation will meet that required by current Building Regulations. It is anticipated that the increase in fuel cost for the school will be in the order of £560 per year (£7.00 for each m² of new accommodation). The additional CO² consumption will be 4 tonnes per year.

2 Details of site and existing infrastructure

Location/adjoining land and buildings

The school is located within the heart of Beaulieu Village, mainly surrounded by housing, but with a garden centre to the south. The main entrance is from the High Street to the west. The school makes use of the village hall which lies to the west of the High Street, for school meals and occasionally for use as a hall. The adjoining recreation ground is also used by the school under an informal agreement with the Parish Council.

Area including comparison with local/national standards

The total site area is 0.72 acres (0.29 hectares). The DfES guideline for a school of this size is 1.56 acres (0.63 hectares). The Beaulieu Estate has agreed in principle to extend the school area to the north of the site to provide further play space for use by the reception class, this being subject to negotiation of satisfactory lease terms.

Access

The only vehicular and pedestrian entrance is from the High Street. For the purposes of contractor's access, it is proposed to construct a temporary access via land to the northeast of the school site which is used by the school for playing field purposes, on an informal agreement with the parish council. The Beaulieu Estate is aware and agreeable to this proposal.

Existing buildings and temporary buildings

The main school buildings are of Victorian construction with several additions having been made over the years, all of traditional build. There are no temporary buildings on the site and none are required for this scheme.

Results of trial boreholes

Findings from previous building works have been taken into account in the design of the extension. Local geographical drift maps indicate Osborne and Headon Beds - typically lagoon deposits of over-consolidated stiff fissured clays and beds of silts, sand, shells and some limestone/sandstone layers.

It is proposed to use traditional trench fill foundations to a minimum 1m depth with increased depth to extend below the influence of nearby trees. A disused cesspit holding tank and associated drainage remain under the proposed building footprint. This was previously filled-in. It is likely that the cesspit will need to be broken out to cast new foundations and the foundation depth increased to below any ground disturbed or weakened by the cesspit.

Mains services position

The existing mains services are considered to be of sufficient capacity to be extended and adapted as required to serve the proposed additional accommodation.

3 Scope of the Project

Type of project, layout and facilities provided

This scheme will provide music/drama and library/IT spaces, and refurbished staff and pupil toilets. The following accommodation is provided:

· music/drama space

· library/IT space

· refurbished/reorganised staff and pupil toilets (including one accessible)

· cloak room

· associated storage spaces

· external play equipment store

Places provided

No additional places will be provided through this project as it is for specialist accommodation.

4 The Proposed Building

Type of construction, finish and appearance

The telephone exchange is of traditional brick construction with a plain clay tiled roof. The extension will be of brick construction with clay tiles, all to match existing. The main school building has a slate roof and it is therefore proposed to use slate on the link roof to integrate the two buildings. The windows and doors will be of painted timber construction.

The library/IT extension will also be of traditional brick construction, with high-performance roof and painted timber windows and doors, to closely match this part of the school building.

Accessible facilities

One accessible wc will be provided as part of the scheme. The school has level thresholds throughout.

Heating and ventilation systems

The existing heating system will be adapted and extended to serve the new accommodation. All areas will be heated by low-surface temperature radiators. Mechanical ventilation will serve all refurbished and new toilet areas.

Fire risk assessment

In consultation with the Hampshire Fire and Rescue Service, a fire risk assessment concludes that this is a low fire risk category building. Therefore a sprinkler system will not be installed.

Health and safety

A designer's risk assessment and a design health and safety plan, in accordance with Regulation 15 of the Construction Design and Management Regulations 1994, have been undertaken for the proposed scheme

5 External Works

Car parking

There will be no change to the current arrangements.

Landscape proposals

It is proposed to provide an external play space adjoining the reception classroom. Other landscape works include making good around the new works to consist of some hard paving and soft landscaping.

Situation on site and environmental impact

The telephone exchange is currently used as storage for the school and this scheme will sympathetically integrate the building in to the main school. The Beaulieu Estate has agreed in principle to extend the site area to the north to provide further play space for use by the reception class and discussions are currently taking place on the details.

An initial environmental survey has been carried out and a detailed investigation is required to determine whether bats are present. In the event of a bat presence, a licence will be applied for and any necessary actions taken to ensure compliance with all statutory requirements.

6 Planning

A detailed planning application was submitted during May 2006 to the New Forest National Park Authority.

7 Building management

Existing arrangements will apply to cleaning, catering, local management and maintenance arrangements.

8 Furniture and equipment

This will be provided through the Children's Services Department Block Vote in the 2006/07 Capital Programme.

9 Professional resources

Architectural Services

Quantity Surveying Property, Business and Regulatory

Electrical and Mechanical Engineering

Structural Engineering

10 Consultations

The following have been consulted during the development of the project: Headteacher and Governors of the school, Children's Services, Environment Department, Access Officer, local County Councillor, Beaulieu Estate.