Archived decisions
Hampshire Fire and Rescue Authority Human Resources Committee Item 6 8 September 2006 Establishment Report of the Chief Officer |
Contact: T/ACO Charlie House - Head of Human Resources Tel: 023 644000 ext 2346 |
1 |
Summary |
1.1 |
This report brings the Committee up to date on the authorised and actual establishment, as of 10 August 2006 . This takes account of any efficiency savings or deletions of posts, successful budget bids or variations within the Service's authorised establishment level since previous changes to establishment under delegated powers were reported to the Human Resources Committee on 16 June 2006. This report identifies any further variations across all employee groups within the time period 18 May 2006 to 10 August 2006. Note: This report is in line with previous reports using a tabular format to show post changes. |
1.2 |
The authorised establishment level is defined as the level of establishment approved by the Fire and Rescue Authority. |
1.3 |
The actual establishment level over the year is influenced by the planned recruitment to vacancies, difficulties in recruitment and retention, retirements, terminations, resignations, long term absences due to sickness and injury. |
2 |
Recommendations |
2.1 |
That the HR Committee notes the changes to the establishment under the Chief Officer's delegated powers, contained within this report. |
3 |
Establishment Management |
3.1 |
Establishment management is an important aspect of our human resources strategy and workforce planning. It informs our longer term planning for recruitment, assessment and development centre activities, career development and accelerated promotion programmes. Performance management and personal development plans are also influenced by how we manage our establishment. |
3.2 |
The duties and responsibilities of posts within the organisation continue to be reviewed against changing service delivery requirements aligned to the Service's Integrated Risk Management Plan (IRMP), new legislation and central government initiatives. |
4 |
Authorised and Actual Establishment as at 10 August 2006 | ||||||
4.1 |
The tables below reflect the authorised establishment figures as at 10 August 2006 in different employment groups. Externally/other funded posts are reflected separately where they exist and the actual establishment figures include these externally/other funded posts. Full time equivalent (FTE) posts are indicated where appropriate. | ||||||
Note: Grey Book posts are listed in the role structure which was implemented wef 1 April 2006. | |||||||
Wholetime Establishment | |||||||
Role |
Scope Of Role |
Authorised Establishment (Head Count) |
Externally/Other Funded posts (Head Count) |
Actual Establishment (Head Count) | |||
Principal Officers |
3 |
0 |
3 | ||||
Assistant Chief Officers |
0 |
1 |
1 * | ||||
Area Managers**** |
B |
4 |
1 |
5 | |||
A |
0 |
0 |
0 | ||||
Group Managers **** |
B |
12 |
5 |
19 | |||
A |
19 |
1 |
18 | ||||
Station Managers **** |
B |
36 |
5 |
42 | |||
A |
8 |
5 |
15 | ||||
Watch Managers **** |
B |
72 |
4 |
71 | |||
A |
31 |
4 |
33 | ||||
Crew Managers **** |
91 |
4 |
104 | ||||
Firefighters |
487 |
5 |
502 | ||||
Total |
762** |
35 |
813*** (16 FTE over establishment) | ||||
* Area Manager (Risk and Safety Management) is a temporary promotion due to non appointment of a replacement Head of Human Resources. This arrangement will continue until April 2007. | |||||||
** Please note the establishment figure has reduced by 12 FTE since the last reported figures of 774. This change resulted from : - 10 posts at Waterlooville station being removed following the change from WT to RDS crewing arrangements - 4 WM'B' posts at Basingstoke being removed following JE results and a realignment of roles at this location - 2 GM'B' posts being removed to self fund project posts in HR - 1 SM'A' post was created as part of the Middle Manager Review (MMR) - 2 posts were added back in as they had been deleted prematurely, but will ultimately change from Grey to Green book posts as part of the MMR - 1 WM position was created for a Safety Compliance Officer | |||||||
*** Figures include 18 trainees on the May 2006 Firefighter trainee courses that is scheduled to end on 25 August 2006. Due to predicted retirements, leavers and other staff movements we anticipate that this number will be back to the established level by the end of 2006. | |||||||
**** The current distribution of managers is based on the existing personnel that held the posts as at the point of change from rank to role i.e. 1 April 2006. Over time, the Service will manage the movement of personnel, via the appointments, transfers and promotions (ATP) process, to ensure we move back towards the establishment levels. The `A' and `B' positions are within the same role, although the size/scope of the role differs. `B' positions attract a higher rate of pay. | |||||||
Externally/Other Funded Posts Breakdown (Grey Book) | |||||||
The following details new posts since that are to be externally or alternatively funded, the funding source and end date. These changes have occurred during the period 18 May 2006 to 10 August 2006. | |||||||
Post Title/Area |
Funding Source |
Start/End Date | |||||
Group Manager `A' Fire Safety Engineer (Enforcement) |
Holding other positions vacant. This initial arrangement has been extended for a further three months to 31 October 2006. |
Started May 06 to 31 October 2006 | |||||
Station Manager `B' Arson Task Force Officer |
Pump priming funding has been received from HCC to establish an Arson Task Force, in partnership with Hampshire Constabulary, to tackle arson across the county. |
Start wef 1.9.06 for 12 months | |||||
Station Manager `A' Fire Safety Engineer |
AFD Reduction Strategy. Internal secondment. Will eventually become green book post. |
1 year wef July 2006 | |||||
Station Manager `A' MIRG Officer |
Funded by keeping alternative CFS post for a CFS Group Support Manager vacant. |
1 year wef April 2006 | |||||
Total |
4 FTE |
||||||
The following is a summary of all other existing arrangements that are in place: |
Post Title/Area |
Funding Source |
End Date |
Temporary Assistant Chief Officer |
Head of HR vacancy |
April 2007 |
Area Manager Regional Secondment South East HR Partnership |
SE HR Partnership |
13 February 2008 |
Group Manager `B' internal secondment to HR. |
Secondment to support the retained IRMP objective and pay and allowances review project arising out of Grey Book job evaluation. Funding from the modernisation budget. |
1 April 2006 to 31 March 2007 |
Group Manager `B' Internal secondment for RCC and Firelink projects. |
Group Manager seconded to this project to address the `operational' issues that are outside the remit of the existing GFCO. 53K provided by the DCLG under the New Burdens Budget for this financial year. |
2 May 2006 to 2 May 2008 |
Group Manager ` B' internal secondment shift pattern project |
Internally funded from modernisation reserve |
31 March 2007 |
Post Title/Area |
Funding Source |
End Date | |||
Group Manager `B' HR Support Managers (2 posts) |
As part of MMR review these posts were designated as Station Manager A posts, but a business case submitted to maintain initially as Group Manager positions. One post is being used to undertake the RDS review and the other to manage the Equalities team. |
December 2006 and May 2007 | |||
Station Manager (1 x `B' and 1 x `A' posts) secondment to DCLG |
DCLG |
30 June 2007 23 February 2007 | |||
Station Manager `B' Civil Protection |
DCLG |
30 September 2006 | |||
Station Manager `A' secondment partnership support Southampton City Council |
Southampton City Council |
13 June 2007 | |||
Station Manager `A' training co-ordination and audit |
Review March 2007 | ||||
Station Manager `A' Business Education Unit Manager |
Business Education income |
31 March 2007 | |||
Station Manager `B' USAR |
DCLG |
Reviewed annually | |||
Station Manager `B' secondment HCC Partnership Liaison Officer |
Hampshire County Council (HCC) |
Funding extended to 31 March 2007 | |||
Station Manager `A'- Secondment MCA Liaison |
Maritime Coastal Agency (MCA) |
31 March 2007 | |||
Watch Manager `B' (2 posts) Internal secondment for Command Training (non establishment posts) |
PO's meeting of 23/3/06 agreed to second 2 x WM'B' to SHQ Training Centre to develop Command Training. |
1 April 2006 to 31 March 2007 | |||
Watch Manager (3 posts) USAR |
DCLG |
Reviewed annually | |||
Watch Manager (2 posts) Business Education Training |
Business Education income |
31 March 2007 | |||
Crew Manager (3 posts) USAR |
DCLG |
Reviewed annually | |||
Crew Manager Communications Facilitator |
Funded from Modernisation budget until 31.3.07 then to be reviewed. |
End 31.3.2007 | |||
Crew Manager CFS Waterlooville |
Funded from Waterlooville changes |
1 April 2006 to 1 April 2007 | |||
FF CFS Waterlooville |
Funded from Waterlooville changes |
1 April 2006 to 1 April 2007 | |||
FF (3 posts) USAR |
ODPM |
Reviewed annually | |||
Total |
31 FTE |
||||
Note 1: End dates may be reviewed depending on funding/Project/Task need. Note 2: The USAR posts above are those posts which are on a full time contract to provide UK based support, although all the above team members have retained USAR contracts as well. Funding is provided by DCLG as per their requirements, it is reviewed annually with no end date given. Note 3. Outreach Worker funding for 1 x Firefighter to be reviewed September 2006. | |||||
Retained Duty System Establishment - Represented as 24 hour cover units (See Note 1 Below) | |||||
Rank |
Authorised Establishment (FTE) |
Actual Establishment (FTE) | |
Watch Manager A |
46 |
55.5 | |
Crew Manager |
112 |
96 | |
Ff |
470 |
429.25 | |
Total |
628 |
584.75 (43.25 FTE under establishment) | |
| |||
Note 1: Retained cover is measured in units with 1 unit equalling a period of full cover (1 FTE), a part unit equals 0.75 cover (0.75 FTE). Actual figures includes 4 x Animal Rescue specialists that also undertake retained duties. Note 2: Small increase in actual establishment from 584.5 to 584.75 FTE, although overall 43.25 FTE under establishment | |||
Externally Funded Team Funded by ODPM - Urban Search and Rescue Team (UK Team - On Retained USAR Contracts) | |||
Authorised Establishment (Head Count) |
Externally/Other Funded (Head Count) |
Actual Establishment (Head Count) |
0 |
33 |
32 |
Note 1: As recorded under the wholetime establishment externally/other funded posts, 10 posts also have one of the above 32 USAR retained contracts. The USAR retained employees provide cover in a similar way to retained duty system employees. However, they are shown above as head count only. | |||
Control Establishment | |||
Authorised Establishment (FTE) |
Externally/ Other Funded |
Actual Establishment (FTE) | |
39* |
1** |
40 | |
* This figure excludes 1 FTE for the post of Database Co- Ordinator (CCC) that is included under the green book establishment. ** Radio Project Manager. The funding source is DCLG New Burdens. The post is covered by secondment of a Control Group Manager, open ended position currently. |
Green Book Establishment (Including Incident Support Teams (IST)) | ||||
Authorised Establishment (FTE) |
Externally/Other Funded |
Actual Establishment (FTE) | ||
IST |
48 (Head Count) |
- |
42 (Head Count) | |
Other |
251.69 |
11.77 |
243.07 (20.39 FTE under establishment)* | |
Total |
299.69 |
11.77 |
285.07 | |
Note: IST. Whilst they do not cover 1 FTE, they are counted in the above figures as 1 Team Member equalling 1 FTE. The IST which includes the Emergency Catering Team and the Incident Command Team has a head count establishment of 48 included in above. | ||||
* We are actively recruiting for 14 of these positions at present. However, the remaining vacancies are covered by long term Agency Temps for genuine business reasons e.g. to enable some staff members to undertake career development opportunities in other teams. | ||||
Externally/Other Funded Posts Breakdown (Green Book) | ||||
The following details new posts since that are to be externally or alternatively funded, the funding source and end date. These changes have occurred during the period 18 May 2006 to 10 August 2006. | ||||
Post Title/Area |
Funding Source |
End Date |
Fire Safety Officer - Business Education Unit Temporary Position |
Modernisation budget to implement the HFRS strategy for the reduction of unwanted AFAs. |
31 March 2007 |
Total |
1 FTE |
The following is a summary of all other existing arrangements that are in place for Green Book positions: | ||
Post Title/Area |
Funding Source |
End Date |
Civil Protection- currently filled by Grey Book secondee |
DCLG |
30 September 2006 |
USAR Administrator |
DCLG |
Reviewed annually |
Arson Forum Data Inputter |
LPSA |
March 2007 |
GDA Home Fire Safety Visits (2 FTE) |
DCLG |
March 2008 |
CFS Home Fire Safety Data Inputter 1 year temporary position |
DCLG |
1 May 2007 |
Schools Fire Safety Instructor (0.7 FTE) |
Children's Fire and Burns Trust |
July 2008 |
Prince's Trust Delivery Partner Manager |
Prince's Trust |
Subject to funding reviewed annually |
Prince's Trust Co-ordinator |
Prince's Trust |
Subject to funding reviewed annually |
Prince's Trust Basic Skills Next Steps Facilitator |
Prince's Trust |
1 Year - Review November 2007 |
6 |
Financial Implications |
6.1 |
All posts are being funded by the existing budget arrangements, which where advised includes external/other funding. |
7 |
Consultation |
7.1 |
This report has been compiled in conjunction with the finance department and aligns with the information forwarded to the Finance and General Purposes Committee. |
8 |
European Convention on Human Rights and the Human Rights Act 1998 |
8.1 |
The proposals within this report are compatible with the provisions of the European Convention on Human Rights and the Human Rights Act 1998 and considered in the light of the Race Relations (Amendment) Act 2000. |
Section 100D - Local Government Act 1972 - Background Papers The following documents disclose the facts or matters on which this report, or an important part of it, is based and has been relied upon to a material extent in the preparation of the report. None Note: The list excludes: (1) Published works (2) Documents that disclose exempt or confidential information as defined in the Act | |
laj/WP/HFRA/HFRA HR 8 9 06 Establishment
24 August 2006 (updated 11 9 2006)