Archived decisions

Best Value Review of Workshops

Action Plan - Ongoing Actions where implementation is ongoing or target date not yet met.

Appendix B


_ No.	Ongoing Recommendation	Person Responsible	Target Date	Progress
Actions where target date has been reached but implementation remains ongoing
2 - Job Codes
2	Target completion of network upgrade of Workshops set for May 2006 should be monitored to ensure completion and required outcome. (BVR Ref. 2.7.3)	Workshop Manager/Fleet Manager/IT Services Manager	31/05/2006	The network upgrade for the Workshops has been affected by issues with space at the local exchange in Winchester. The contractor has offered solutions, which Information Services have assessed, and the contractor is now ordering an alternative type of line to avoid exchange issues. The situation will continue to be monitored.
3 - Job Cards
3.2	Management information should be further enhanced, in particular, to identify costs associated with each category of vehicle or equipment. (BVR Ref. 2.8.5)	Workshops Manager/Fleet Manager/Deputy Chief Officer	30/06/2006	The Workshops Manager has confirmed that a report providing data to identify the costs associated with each category of vehicle is being developed with the software supplier. This action will continue to be monitored.
5 - Planning Methods
5.1	Evidence required identifying potential workloads for the forthcoming year together with estimate of resources available to meet the plan. (BVR Ref. 2.12.1)	DCO/Fleet Manager/ Workshops Manager	01/07/2006	A plan is in the process of being prepared, and is planned to be used during the `Workshops Priority' meetings. Evidence of the plan for one month has been shown to the Performance Review Team. An examination of the plan, when in place will be made during quarter 3 of 2006/07.
5.2	Once in place, the annual plan should be profiled and monitored on a quarterly basis. Consideration should be given to whether a measure should be implemented to determine the achievement of the plan. (BVR Ref. 2.12.2/3)	DCO/Fleet Manager/ Workshops Manager	01/07/2006	The plan is being profiled across the year. It is understood from the Workshops Manager that updates of the achievement of the plan and decisions in terms of making amendments will be discussed during the `Workshops Priority' meetings.
Actions where target date has not yet been reached
1 - Fitment of Mobile Phones Hands-free Kits - Officers and Non-Uniform
1	The arrangements in place for the fitment of mobile phones requires follow up on completion of the 'Fire Link' project. (BVR Ref. 2.6.5)	Deputy Chief Officer	31/03/2007	Awaiting the completion of the `Fire Link' project.
4 - Performance Indicators
4	The outturn productivity rate against target should be reported to Performance Review Committee annually. (BVR Ref. 2.11.2)	Workshops Manager/ Performance Review Team	First PRC meeting 2007/08	Productivity is being monitored on an ongoing basis by the Workshops Manager. The outturn for the year ended 2006/07 will be reported at the first meeting of the Performance Review Committee in 2007/08.
5 - Planning Methods
5.2	A review of the current staff levels and skill mix to be undertaken. (BVR Ref. 2.12.1)	DCO/Fleet Manager/ Workshops Manager	31/03/2007	The review will be undertaken in conjunction with the plan as described above.
7 - `Fit-Out' and Modification Methods
7	1. The outcome of the market testing of vehicle fit outs should be reported. 2. The cost of in house fitment should be monitored closely and compared to other brigades and external procurement options with the intention of driving down in-house costs while maintaining operational needs. (BVR Ref. 2.14.2)	Fleet Manager	01/12/2006	Market testing is in progress. Once complete, the outcome of the market testing will be reported.
10 - Staff Training
10	The IRTEC (Institute of Road Transport Engineers) courses should be booked and attended by the required staff. (BVR Ref. 2.20.1/2)	Workshops Manager	31/12/2006	Currently, three technicians have received their IRTEC certificates, and three more are booked to attend the course in November 2006.
11 - External Work
11	The possibilities of extending external work carried out by the Workshops should be reviewed by the end of the next financial year. (BVR Ref. 2.21.1/2)	Deputy Chief Officer/ Workshops Manager/Fleet Manager	31/03/2007	External work will be considered in conjunction with the plan as described above.
12 - Security
12	The Fleet Manager should continue to monitor future guidance and developments on security. (BVR Ref. 2.22.1)	Fleet Manager	01/04/2007	Monitoring of security is ongoing.
13 - Continuous Improvement
13	Continuous monitoring of LPI's (Local Performance Indicators) and benchmarking with other Brigades should be undertaken to demonstrate that continuous improvement is being achieved. A performance summary should be prepared for each financial year and reported to the appropriate meeting of the Performance Review Committee. (BVR Ref. 2.23.1)	Fleet Manager/ Workshops Manager	31/03/2007	Monitoring of PI's is in place, and a new exercise has been commenced by the Performance Review Team to benchmark with other Brigades.
14 - Management Structure
14	The outcome of the review of the management structure should be reported when complete. (BVR Ref. 2.24.1)	Human Resources Department	ongoing	It is understood from the Deputy Chief Fire Officer, this is ongoing, and it is envisaged that the work will tie in with factors involving the future location of the workshops.

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