Archived decisions

Hampshire County Council Buildings, Land and Procurement Panel 3 October 2006 The Horrill Centre, Dibden Report by the Director of Property, Business and Regulatory Services Report by the Director of Adult Services

Contact: Steve Clow Ext: 7858 e-mail: [email protected]

Gill Duncan Ext: 833002 [email protected]

1 1.1 1.2 1.3 2 2.1 2.2 2.2.1 2.2.2	Introduction The purpose of this report is to bring together the strategic context and background to the proposed capital investment in the Horrill Centre in Dibden, and to recommend approval to the Executive Member for Policy and Resources of the attached design project appraisal for the Horrill Centre.. The initial proposal for the Horrill Centre was put forward in January 2004 and we are now in a position to review how we utilise this proposed capital investment to deliver the outcomes that are explicit in national policy and the future direction of Adult Services in Hampshire. This purpose-built Centre will provide enhanced facilities for elderly people and other vulnerable and socially excluded groups which will maximise their well-being and enhance the quality of their environment. Strategic Context In July 2006 the Executive Member for Adult Social Care approved the Future Direction of Older Persons services. This paper identified drivers for change which included national policy, demographic change, financial recovery and the links to service modernisation all of these are equally applicable to all Adult Services user groups. In terms of maximising outcomes for service users there are two interdependent drivers for change these being: Promoting Well Being and Empowering Individuals In order to deliver on the national Public Health and Well Being agenda it is essential that Adult Services harness wider resources such as access to universal services to ensure that older people and other adult service users are not excluded from continuing to reach their optimum independence with the support of family, friends and the wider community Modernising Day Care Modernising Day Care services is a major part of the Adult Services financial recovery and modernisation plan. A fundamental review of how Day Support Services are commissioned has begun with a focus on how to access universal services and develop a range of choices for people to maximise independence and well being. Within this there are also opportunities to move from a solely care group focus to have day opportunities that are commissioned around themes and activities that promote independence, delivering an integrated and inclusive approach to meeting individual need. An opportunity has now arisen to provide a new, purpose-built Adult Services Well-being and Day Opportunities Centre on land owned by New Forest District Council (NFDC) as part of a joint development project involving the County Council.
2.3	NFDC have offered free of charge a site for the new building at Challenger Way in Dibden. The total estimated cost of the scheme is £1,024,000, excluding fees.
2.4	The Director of Property, Business and Regulatory Services has progressed the design of the proposed accommodation and the outline of the design proposals are included in the attached design project appraisal.

3	Scope of the Works
3.1	The building will be accessed from Challenger Way via a new road serving an adjacent proposed residential development. The car park has been planned to allow potential expansion and shared use with a future potential community facility building to the east.
3.2	The proposed building will be single-storey with a linear plan arrangement behind a brick elevation. This encloses ancillary areas that face on to public open space to the east. In contrast, the main day rooms to the west look onto a private garden enclosed by timber elevations and sheltered by a shallow overhanging mono-pitched roof. This roof form also provides good natural light and ventilation via clerestorey glazing.

3.3	The Centre will provide a kitchen with adjacent dining/activity area, craft room, lounge, quiet/group room, accessible wet room and toilets, reception/entrance and associated storage areas.
3.4	The adjacent garden area is spacious and secure, with areas of shade from the canopy of existing mature trees. The garden layout has raised borders/beds and paths for amenity and recreational use. The garden can also be fully appreciated from the large glazed doors to the day rooms.

4	Funding and Timing
4.1	The anticipated funding for this scheme (excluding fees) is as follows: £'000 Adult Services Capital Programme 06/07 323 Policy and Resources 06/07 323 Capital receipt from land sale *378 1,024 * contribution from the sale of the Old School House, Cannon Street, Lymington, subject to the approval of the Executive Member for Policy and Resources on 31 October 2006.
4.2	The finance for this project is currently in the capital programme for 2006/07. In order to meet the programme for the scheme it will be necessary to carry forward the respective allocations into the 2007/08 financial year.
4.3	The procurement route for the proposed scheme is currently under consideration. It is anticipated that work will commence on site during June 2007 and be completed during January 2008.
5	Consultation with Local Member
	Councillor Brian Dash, the local Member for this area, has been consulted on this project appraisal and has confirmed his full support for the scheme.
Conclusion
The proposed scheme will provide a modern, purpose-built Well-being and Day Opportunities Centre within the New Forest area.
Recommendations
That the Buildings, Land and Procurement Panel advises the Executive Member for Policy and Resources that approval be given to : 1. the project appraisal for the proposed Horrill Centre, at an estimated cost of £1,024,000, excluding fees; 2. the use of the capital receipt from the sale of the Old School House, Cannon Street Lymington to the Horrill Centre scheme.

LINK(S) TO CORPORATE STRATEGY
	Yes	No
Hampshire safer and more secure for all		_
Maximising well-being	_
Enhancing our quality of place	_

Section 100 D - Local Government Act 1972 - background papers

The following documents disclose facts or matters on which this report, or an important part of it, is based and has been relied upon to a material extent in the preparation of this report.

NB the list excludes:

1 Published works

2 Documents which disclose exempt or confidential information as defined in the Act.

Title Location

Architect's plans PMIS file

Building Profile Reports TMH

Hampshire County Council

Building Design Project Appraisal

Executive Member for Adult Social Care

29 September 2006

Buildings, Land and Procurement Panel

3 October 2006

Executive Member - Policy and Resources

31 October 2006

Project:	The Horrill Centre, Dibden
	Wellbeing and Day Opportunities Centre
Commencement date:	June 2007
Completion date:	January 2008
Planned year of start in accordance with Capital Programme:		2007/08

Recommendation:

That the building design project appraisal for The Horrill Centre scheme be approved.

1 Finance

Capital Expenditure	Current Estimate £'000	Adult Services Capital Programme £'000
Buildings	1,024	323
Fees	164	52
Land to be purchased	_	_
Total	*1,188	375

* The means by which the difference between the Current Estimate and the

Capital Programme allocation is to be met is shown in the table below.

Financial Provision for Total Scheme	Buildings £'000	Fees £'000	Total cost £'000
1 From own Resources:
a) Adult Services Capital Programme 2006/07 (as above)	323	52	375
b) Policy and Resources 2006/07	323	52	375
c) Anticipated capital receipt from land sale**	378	60	438
Total	1,024	164	1,188

** It is intended to use the capital receipt from the sale of the Old School House, Cannon Street, Lymington, subject to the approval of the Executive Member for Policy and Resources at his meeting on 31 October 2006.

Building Cost - Net Cost = £2,180 per m²

- Gross Cost = £2,613 per m²

The net cost is representative of similar projects of this scale and type completed by the County Council over recent years. The building has a significant proportion of highly-serviced spaces, including toilets, accessible wet room, hairdressing salon and laundry.

Landlord funded work connected with this scheme

There are no landlord funded works associated with this scheme.

Value of land already acquired for this project

NFDC has agreed in principle to a long lease to Hampshire County Council at a nominal

rent to establish the facility, detailed terms to be finalised.

Revenue implications

	(a) Employees £'000	(b) Other £'000	(a+b) *Net Current Expenditure £'000	(c) Capital Charges £'000	(a+b+c) Total Net Expenditure £'000
Revenue Implications Additional+ /Reductions	Nil	-	-	-	-
Unit cost (£) (e.g. per place)	TBA	-	-	-	-
% variation to Committee's budget	-	-	-	-	-
Number of additional Staff (fte)	Nil	-	-	-	-

Energy costs

The estimated annual energy consumption for the new accommodation will meet that required by current Building Regulations. It is anticipated that the fuel cost for the building will be in the order of £5.06 for each m² of new accommodation or £2,242 per year. The CO² consumption will be 17.6 tonnes per year.

2 Details of site and existing infrastructure

Location/adjoining land and buildings

The proposed new Centre will be located at Challenger Way in Dibden, outside the town centre but in a largely residential area. The site is surrounded on three sides by a mature tree belt.

Access

Vehicular and pedestrian access to the proposed Centre is from Challenger Way.

Existing buildings and temporary buildings

This is a vacant site with no existing or temporary buildings.

Results of trial boreholes

A desk study has indicated that the site is underlain by river terrace deposits of slightly clayey medium to coarse sandy gravel. It is therefore proposed to use conventional concrete pad or strip footings to a depth of approximately 1 metre below ground level with ground bearing slab.

It is anticipated that a full ground investigation will be carried out.

Mains services position

Mains services are being provided as part of the proposed residential development to the south of the site and these services are considered to be sufficient to serve the proposed Centre.

3 Scope of the Project

Type of project, layout and facilities provided

The proposed scheme will provide a Centre for elderly people and other Adult Social Care Service Users, with car park and drop-off zone for easy access. The following accommodation is provided:

· reception/entrance areas

· kitchen

· dining/activity area

· craft room

· lounge

· quiet/group room

· accessible wet room/toilets

· hairdressing area

· kitchenette/laundry

· associated storage/plant areas

4 The Proposed Building

Type of construction, finish and appearance

The walls will be of highly-insulated proprietary wall panels, externally faced with brickwork and western red cedar timber boarding. The roof will be well-insulated and clad with pitched low-profile metal sheet roofing to the west over the major spaces and high-performance covering to the east over the ancillary areas.

Impact assessment

The accommodation is fully accessible throughout with level thresholds, an accessible/assisted bathroom and toilets.

A drop-off area at the entrance will allow for easy access into the Centre. Accessible bays will be provided in the parking area.

Assessment of the Race Relations (Amendment) Act has been considered in the development of this proposal. No adverse impact has been identified in terms of race, creed or gender.


Heating and ventilation systems

The building will be heated by a combination of low-surface temperature radiators, trench heaters and warm air mechanical air systems.

Toilets, hairdressing area and other rooms will have extract ventilation with make-up air supplied to the inner area of the building.

Fire risk assessment

Following a detailed Fire Safety Risk Assessment and consultation with Hampshire Fire and Rescue Service, a sprinkler system will not be required for the new building.

Impact Assessment

No adverse impact on race or equality has been identified in the development of this proposal.

Health and safety

A designer's risk assessment and a design health and safety plan, in accordance with Regulation 15 of the Construction Design and Management Regulations 1994, have been undertaken for the proposed scheme.

5 External Works

Car parking

The car parking spaces will include accessible parking bays. A hardstanding area to the south of the building will provide service access and parking for two midi-buses.

Landscape proposals

The ancillary areas of the proposed Centre run the length of the building to the east and the wide glazed doors open onto the private garden to the west. The garden area is spacious and secure, with shaded areas provided by the existing canopy of mature trees. The layout proposes raised borders/beds and paths for amenity and recreational use.

Situation on site and environmental impact

The site is bounded on three sides by mature trees. The design of the proposed Centre reflects the materials chosen for the adjacent new residential development site.

Environmental surveys have been undertaken and any necessary actions will be taken to ensure compliance with all statutory requirements.

The proposal aims to minimise the environmental impact on the site and enhance the ecology and biodiversity wherever possible.

6 Planning

A detailed planning application will be submitted to New Forest District Council Planning Department during September 2006.

7 Building management

The building will be managed by the County Council in conjunction with the service provider.

8 Furniture and equipment

Wherever possible, existing furniture will be re-used. If necessary, further equipment will be purchased.

9 Professional resources

Architectural Services } Property, Business and Regulatory

Quantity Surveying } Property, Business and Regulatory

Electrical and Mechanical Engineering } Property, Business and Regulatory

Structural Engineering } Price Myers
Energy/Environmental } Price Myers Sustainability

Landscape/Energy Architecture } RPS

10 Consultations

The following have been consulted during the development of the project: Adult Services; Age Concern; New Forest District Council; Access Officer; County Highways Officer; Local County Councillor.