Archived decisions

Hampshire Fire and Rescue Authority Item 8

Human Resources Committee

1 December 2006

Establishment

Report of the Chief Officer

Contact: T/ACO Charlie House - Head of Human Resources Tel: 023 644000 ext 2346 Email: [email protected]


1	Summary

1.1	This report brings the Committee up to date on the authorised and actual establishment, as of 31 October 2006. This takes account of any efficiency savings or deletions of posts, successful budget bids or variations within the Service's authorised establishment level since previous changes to establishment under delegated powers were reported to the Human Resources Committee on 8 September 2006. This report identifies any further variations across all employee groups within the time period 11 August 2006 to 31 October 2006. Note: This report is in line with previous reports using a tabular format to show post changes.

1.2	The authorised establishment level is defined as the level of establishment approved by the Fire and Rescue Authority.

1.3	The actual establishment level over the year is influenced by the planned recruitment to vacancies, difficulties in recruitment and retention; retirements, terminations, resignations, long term absences due to sickness and injury.

2	Recommendation

2.1	That the Human Resources Committee notes the changes to the establishment under the Chief Officer's delegated powers, contained within this report.

3	Establishment Management

3.1	Establishment management is an important aspect of our human resources strategy and workforce planning. It informs our longer term planning for recruitment, assessment and development centre activities, career development and accelerated promotion programmes. Performance management and personal development plans are also influenced by how we manage our establishment.

3.2	The duties and responsibilities of posts within the organisation continue to be reviewed against changing service delivery requirements aligned to the Service's Integrated Risk Management Plan (IRMP), new legislation and central government initiatives.


4		Authorised and Actual Establishment as at 31 October 2006

4.1		The tables below reflect the authorised establishment figures as at 31 October 2006 in different employment groups. Externally/other funded posts are reflected below and as a part of a separate table where they exist to enable the authority to monitor this aspect individually. The actual establishment figures include these externally/other funded posts. Full time equivalent (FTE) posts are indicated where appropriate.

		Note: Grey Book posts are listed in the role structure which was implemented wef 1 April 2006.

4.2		Wholetime Establishment

		Role	Scope Of Role		Authorised Establishment (Head Count)	Externally/ Other Funded posts (Head Count)	Actual Establishment (Head Count)
		Principal Officers			3	0	3
		Assistant Chief Officers			0	1	1 *
		Area Managers	B		4	1	5
			A		0	0	0
		Group Managers	B		12	5	20
			A		19	1	17
		Station Managers	B		36	5	39
			A		8	5	15
		Watch Managers	B		75	4	71
			A		27	4	34
		Crew Managers			91	6	104
		Firefighters			487	5	498
		Total			762**	37	807* ( 9 headcount over establishment)**

		* Area Manager (Risk and Safety Management) is a temporary promotion due to non appointment of a replacement Head of Human Resources. This arrangement will continue until April 2007.

		** Please note the total establishment figure remains unchanged since the last report . However, the breakdown of posts have altered in the following ways: - 4 Watch Manager `A' posts at Fareham Fire Station have been regraded to Watch Manager `B' therefore the establishment for Watch Manager `A' has reduced from 31 to 27 and the Watch Manager `B' establishment has increased from 71 to 75 headcount. - 2 additional crew manager posts have become externally/other funded. Please refer below for further information.

		*** Due to predicted retirements, leavers and other staff movements we anticipate that this number will be back to the established level by the end of 2006.

		**** The current distribution of managers is based on the existing personnel that held the posts as at the point of change from rank to role i.e. 1 April 2006. Over time the Service will manage the movement of personnel, via the appointments, transfers and promotions (ATP) process, to ensure we move back towards the establishment levels. The `A' and `B' positions are within the same role, although the size/scope of the role differs. `B' positions attract a higher rate of pay.
4.3		Based on the headcount figures above for this period, we have a total of 37 posts that receive external or other funding. The following is a summary of these posts and the changes during this period:
		Externally/Other Funded Posts Breakdown (Grey Book)

		The following details new posts that are to be externally or alternatively funded, the funding source and end date. These changes have occurred during the period 11 August 2006 to 31 October 2006.

		Post Title/Area		Funding Source				Start/End Date
		Community Link Officer (Crew Manager) Andy Cottrell		One year temporary arrangement, funded by Portsmouth City Council.				From 1 September 2006
		Rural Safety Officer Crew Manager		This is an experimental temporary post which will be funded by sponsorship, partnership agreements, grants and income generation for an initial period of 1 year. Costs to be aneutral.				From 1 September 2006 for 1 year.
		Regional Fire and Resilience Co-ordinator M Pinchin		A civil protection post originally funded as a Green book position was originally funded up to 31 September 2006 by the DCLG. This position has now been removed from the green book establishment. A new regional post has been created which is not a HFRS specific temporary role, although the successful candidate is substantively a Station Manager in Hampshire. This is a Regional appointment funded by the DCLG until 31.3.2007. This post has not been included in the establishment figures above or the total below.				From September 2006 to 31 March 2007
		Senior Group Training Instructor (SM'A')		Trial arrangement funded by a vacant WM'B' position that has been held open in the training centre for a period of 4 months, which will fund the difference in pay rates. Cost aneutral. No additional increase in establishment levels.				2.10.2006 to 31.3.2007
		Total		2 headcount

4.4		The following is a summary of all other existing Externally/Other Funded (Grey Book) arrangements that are in place:

		Post Title/Area		Funding Source				End Date
		Temporary Assistant Chief Officer C House		Head of HR vacancy				April 2007
		Area Manager Regional Secondment South East HR Partnership A Bowers		SE HR Partnership				13 February 2008
		Group Manager `B' internal secondment to HR. B Wythe		Secondment to support the retained IRMP objective and pay and allowances review project arising out of Grey Book job evaluation. Funding from the modernisation budget.				1 April 2006 to 31 March 2007
		Group Manager `B' Internal secondment for RCC and Firelink projects. C Millar		Group Manager seconded to this project to address the `operational' issues that are outside the remit of the existing GFCO. 53K provided by the DCLG under the New Burdens Budget for this financial year.				2 May 2006 to 2 May 2008
		Group Manager `B' internal secondment shift pattern project T Carr		Internally funded from modernisation reserve				31 March 2007
	Group Manager `B' HR Support Managers (2 posts) A Kettle S Rowlatt			As part of MMR review these posts were designated as Station Manager `A' posts, but a business case submitted to maintain initially as Group Manager positions. One post is being used to undertake the RDS review and the other to manage the Equalities team.				December 2006 and May 2007
	Group Manager `A' Fire Safety Engineer (Enforcement) B Neat			Holding other positions vacant. This initial arrangement has been extended for a further three months to 31 December 2006.				Started May 06 to 31 December 2006
	Station Manager (1 x `B' and 1 x `A' posts) secondment to DCLG A Blatchford C Harris			DCLG				30 June 2007 23 February 2007
	Station Manager `B' Arson Task Force Officer G Howlett			Pump priming funding has been received from HCC to establish an Arson Task Force, in partnership with Hampshire Constabulary, to tackle arson across the county.				31 August 2007
	Station Manager `A' Fire Safety Engineer S Robinson			AFD Reduction Strategy. Internal secondment. Will eventually become green book post.				31 July 2007
	Station Manager `A' MIRG Officer P Coates			Funded by keeping alternative CFS post for a CFS Group Support Manager vacant.				31 March 2007

Post Title/Area (cont)

Funding Source

End Date

Station Manager `A' secondment partnership support Southampton City Council

T Jones

Southampton City Council

13 June 2007

Station Manager `B' Training co-ordination and Audit

(non Grey Book specific role)

S Buchanan-Lee

Funding from NVQ income

Review 31 March 2007

Station Manager `A' Business Education Unit Manager (non Grey Book specific role)

S Ransley

Business Education income

31 March 2007

Station Manager `B' USAR

M Crisp

DCLG

Reviewed annually

Station Manager `B' secondment HCC Partnership Liaison Officer

P Yarney

Hampshire County Council (HCC)

Funding extended to 31 March 2007

Station Manager `A'- Secondment MCA Liaison

N Bruty

Maritime Coastal Agency (MCA)

31 March 2007

Watch Manager `B' (2 posts)

Internal secondment for Command Training

(non establishment posts)

POs' meeting of 23/3/06 agreed to second 2 x WM'B' to SHQ Training Centre to develop Command Training.

1 April 2006 to 31 March 2007

Watch Manager

(3 posts) USAR

Giffard, Murray, Crook

DCLG

Reviewed annually

Watch Manager (2 posts) Business Education Training

Business Education income

31 March 2007

Crew Manager (3 posts) USAR

DCLG

Reviewed annually

Crew Manager

Communications Facilitator

Funded from Modernisation budget until 31.3.07 then to be reviewed.

End 31.3.2007

Crew Manager

CFS Waterlooville

T Hammell

Funded from Waterlooville changes

1.4.06 to 1.4.07

CFS Waterlooville

G Gray

Funded from Waterlooville changes

1.4.06 to 1.4.07

FF (3 posts) USAR

Heybourne, Libby, Brown

ODPM

Reviewed annually

Total

35 headcount

Note 1: End dates may be reviewed depending on funding/Project/Task need.

Note 2: The USAR posts above are those posts which are on a full time contract to provide UK based support, although all the above team members have retained USAR contracts as well. Funding is provided by DCLG as per their requirements, it is reviewed annually with no end date given.

4.5

Retained Duty System Establishment - Represented as 24 hour cover units (See Note 1 Below) Grey Book

Role

Authorised

Establishment (FTE)

Actual Establishment (FTE)

Watch Manager A

55.25

Crew Manager

112

96.75

470

443

Total

628

595

(33 Full Time Equivalent under establishment)

Note 1: Retained cover is measured in units with 1 unit equalling a period of full cover (1 Full Time Equivalent (FTE)), a part unit equals 0.75 cover (0.75 FTE). Actual establishment figures includes 4 x Animal Rescue specialists that also undertake retained duties.

Note 2: Increase in actual establishment from 584.75 FTE to 595 FTE, although overall 33 FTE under establishment. This is a significant improvement in the number of Retained Duty System crew members.

4.6

Externally Funded Team

Funded by ODPM - Urban Search and Rescue Team (UK Team - On Retained USAR Contracts) Grey Book

Authorised

Establishment (Head Count)

Externally/Other Funded (Head Count)

Actual Establishment (Head Count)

Note 1: As recorded under the wholetime establishment externally/other funded posts, 10 posts also have one of the above 33 USAR retained contracts. The USAR retained employees provide cover in a similar way to retained duty system employees. However, they are shown above as head count only.

4.7

Control Establishment ( Grey Book)

Authorised Establishment

(Full Time Equivalent

( FTE))

Externally/

Other Funded

Actual

Establishment

(Full Time Equivalent ( FTE))

39*

1**

* This figure excludes 1 Full Time Equivalent for the post of Database Co-ordinator (CCC) that is included under the green book establishment.

** Radio Project Manager. The funding source is DCLG New Burdens. The post is covered by secondment of a Control Group Manager, open ended position currently.

4.8

Green Book Establishment (Including Incident Support Teams (IST))

Authorised

Establishment

(Full Time Equivalent FTE)

Externally/Other Funded

Actual Establishment Full time Equivalent (FTE)

IST

(Head Count)

Other

252.69

10.77

249.01 (14.45 FTE under establishment)*

Total

300.69

10.77**

285.07

Note: IST. Whilst they do not cover 1 FTE, they are counted in the above figures as 1 Team Member equalling 1 FTE. The IST which includes the Emergency Catering Team and the Incident Command Team has a head count establishment of 48 included in the figures above.

* We currently have 11 agency temps within HFRS. Two are undertaking short term project work, two are providing maternity cover, two are covering long term sickness, one is covering a long term career development opportunity and the remainder current vacancies for which we are actively recruiting.

** Externally/Other funded arrangements - the number of arrangements in place has decreased overall by 1 full time equivalent during the period in question, changing from 11.77 to 10.77 Full Time Equivalent posts

4.9

Based on the headcount figures above for this period we have a total of 10.77 posts that receive external or other funding. The following is a summary of these posts and the changes during this period:

Externally/Other Funded Posts Breakdown (Green Book)

The following details new posts that are to be externally or alternatively funded, the funding source and end date. These changes have occurred during the period 11 August 2006 to 31 October 2006.

Post Title/Area

Funding Source

End Date

Civil Protection- currently filled by Grey Book secondee

DCLG

30 September 2006

Post to be removed from the establishment.

CFRMIS Project Officer

(part time post)?

HFRS holding a WT Ff establishment vacancy

Funded until 1 September 2006. Post to be removed from the establishment, awaiting confirmation.

Total

- 1 FTE

The following is a summary of all other existing Externally/Other Funded arrangements that are in place for Green Book positions:



	Post Title/Area		Funding Source	End Date
	Fire Safety Officer - Business Education Unit. Temporary position to implement the HFRS strategy for the reduction of unwanted AFAs.		Funded from modernisation budget	31 March 2007
	USAR Administrator		DCLG	Reviewed annually
	Arson Forum Data Inputter		LPSA	March 2007
	GDA Home Fire Safety Visits (2 FTE)		DCLG	March 2008
	CFS Home Fire Safety Data Inputter 1 year temporary position		DCLG	1 May 2007
	Schools Fire Safety Instructor (0.77 FTE)		Children's Fire and Burns Trust	July 2008
	Prince's Trust Delivery Partner Manager		Prince's Trust	Subject to funding reviewed annually
	Prince's Trust Co-ordinator		Prince's Trust	Subject to funding reviewed annually
	Prince's Trust Basic Skills Next Steps Facilitator		Prince's Trust	1 Year - Review November 2007
	Communications Executive 1 year temporary position to fulfil the objectives outlined in the Corporate Marketing and Communications Strategy Document.		Modernisation Budget	31 March 2007
	Total		10.77 FTE

5	Green Book Variations to Establishment

	Under the Chief Officer's delegated powers, the following variations have taken place to the establishment (excluding grading changes) in the time period 11 August 2006 to 31 October 2006 and have not been previously reported to the Human Resources Committee:

	Post	Action			Position Number
	Organisation and Development Officer (HR) Grade J Effective From : 16 October 2006	Changed to HR Manager (Workforce Support)			4008894
	HR Administrator Grade D Effective From : 16 October 2006	HR Officer (Workforce Planning)			TBA


	Post (cont)	Action	Position Number
	HR Administrator Grade D Effective From : 1 October 2006	HR structural changes. This post has been created to support the project/change management team members. Costings approved at POs' meeting on 5 October 2006.	TBA
	HR Officer Grade G Effective From : 1 October 2006	HR structural changes. This post has been created to support the project/change management activities. This is a permanent establishment change, although the initial appointment will be for a twelve month period. Costings approved at POs' meeting on 5 October 2006.	TBA
	HR Officer (Workforce Planning) Grade G Effective From : 1 October 2006	HR structural changes. This post has been created to support the HR Manager (Workforce Planning). This is a permanent establishment change.. Costings approved at POs' meeting on 5 October 2006.	TBA
	System Support Administrator Grade E Effective From: mid November 2006	Extension of current temporary arrangements until the end of April 2007, to enable the completion of additional workloads due to projects, changes to Firefighter selection activities/recording arrangements, etc.	TBA
	RDS Payroll data inputters (2 posts) Grade D. Effective from: 1 October 2006	Existing temporary arrangements are to be extended to April 2008. This will allow time for the analysis of outsourcing options to be considered.	40007537 50030624
	Service Fitness Adviser Scale D Post amended to Fitness and Wellbeing Adviser Effective From : 1 September 2006	The position of Service Fitness Adviser was reviewed in Jan 2006 and the grade reviewed from a G to D grade position. When the post holder resigned in September 2006 a further review of the Service Requirements, following the changes made to station routines, in relation to this post was completed. The post has been amended from 37 hour to 22.2 hours at Scale D	50003683
	Occupational Health Technician ( New Post) Effective From : 1 October 2006	This post was funded from the savings made from the Fitness and Wellbeing Adviser Post. The post will undertake basic screening duties in support of the OH Nurse/s and Advisor. This is a part time post for 21 hours. Scale D.

6	Financial Implications

6.1	All posts are being funded by the existing budget arrangements, which where advised includes external/other funding.

7	Consultation

7.1	This report has been compiled in conjunction with the finance department and aligns with the information forwarded to the Finance and General Purposes Committee.

8	European Convention on Human Rights and the Human Rights Act 1998

8.1	The proposals within this report are compatible with the provisions of the European Convention on Human Rights and the Human Rights Act 1998 and considered in the light of the Race Relations (Amendment) Act 2000.

Section 100D - Local Government Act 1972 - Background Papers The following documents disclose the facts or matters on which this report, or an important part of it, is based and has been relied upon to a material extent in the preparation of the report. None Note: The list excludes: (1) Published works (2) Documents that disclose exempt or confidential information as defined in the Act

C/H/HFRA HR 1 12 06 Establishment

1 November 2006

This content is archived

Green Book Variations to Establishment

Post

Action

Post (cont)

Action