Hampshire County Council Buildings, Land and Procurement Panel Item 23 January 2007 Cadland Primary School, Holbury Report by the Director of Property, Business and Regulatory Services

Contact: Steve Clow Ext: 7858 e-mail: [email protected]

1	Summary
1.1	A review of primary education in the East New Forest area recommended the amalgamation of Holbury Junior and Infant Schools to form a new 420 place primary school, to be known as Cadland Primary School. The schools are located on a well-established site within a residential area of Holbury. Both schools are of SCOLA system-build and date from the late 1960s-early 1970s. There are currently 375 pupils on roll at the School.
1.2	It is intended to refurbish and extend the junior school building to provide sufficient accommodation for the new primary school. An early years pre-school was to have been provided within the new-build, however the need to provide family/children's centres throughout the County has led to the decision to build this facility on the site. The centre will provide full day care for 30 children from 0-4 years. The total estimated cost of the scheme is £2,202,000, excluding fees.
1.3	The buildings and land occupied by the infant school are to be vacated upon completion of the proposed building works. The site will then be sold for residential development and the capital receipt put towards the cost of the building project. Outline planning consent has been obtained for residential development.
1.4	The works to refurbish and extend the school, together with the provision of a children's centre, will maximise wellbeing and enhance the quality of place for all users of Cadland Primary School and the wider local community.
1.5	The Director of Property, Business and Regulatory Services has progressed the design of the proposal and the purpose of this report is to outline the design proposals and seek approval to the attached design project appraisal.
2	Scope of the Works
2.1	The refurbishment and extension to the existing junior school building, together with the children's centre accommodation, will be located towards the rear of the site and will be designed to complement the existing structure. Full details of the accommodation to be provided within the primary school are included in the attached design project appraisal.

2.2	New landscaping, both hard paved and planting, is proposed to enhance the attractiveness of the existing site and provide a variety of spaces and habitats to support pupils' learning experience.
3	Funding and Timing
3.1	It is proposed to fund this scheme through a combination of the capital receipts, the school's devolved formula capital and DfES Sure Start funding for Children's Centres. The project will be proposed as part of the 2007/08 Children's Services Capital Programme.
3.2	Approval to the use of up to 100% of the sale proceeds of the Infant School/ surplus Junior School site for reinvestment to finance the improvements and extension at the Junior School was given by the Executive Member for Policy and Resources at the meeting held on 14 July 2005.
3.3	The report to the Buildings, Land and Procurement Panel on 13 October 2005 approved appointing Mansell Construction under the Major Projects Framework Agreement, Mansells are assisting with the design development of the scheme for the pre-contract stage of the project.
3.4	A contract will be negotiated during February/March 2007, work will commence on site during the summer of 2007 and be completed during August 2008.
4	Consultation with Local Member
4.1	Councillor Lee Dunsdon, the local Member for this area, has been consulted on this scheme and his comments will reported at the meeting.
Conclusion
The proposed scheme will provide a refurbished and extended primary school and children's centre.
Recommendation
That the Buildings, Land and Procurement Panel advises the Executive Member for Policy and Resources that the design project appraisal for the scheme at Cadland Primary School (the former Holbury Junior School) at a cost of £2,202,000, excluding fees, be approved.

LINK(S) TO CORPORATE STRATEGY
	Yes	No
Hampshire safer and more secure for all		_
Maximising well-being	_
Enhancing our quality of place	_

This proposal does not link to the Corporate Strategy but, nevertheless, requires a decision because:

Section 100 D - Local Government Act 1972 - background papers

The following documents disclose facts or matters on which this report, or an important part of it, is based and has been relied upon to a material extent in the preparation of this report.

NB the list excludes:

1 Published works

2 Documents which disclose exempt or confidential information as defined in the Act.

Title Location

Architect's plans PMIS file

Building Profile Reports TMH

Hampshire County Council

Building Design Project Appraisal

Executive Member for Education

18 January 2007

Buildings, Land and Procurement Panel

23 January 2007

Executive Member for Policy and Resources

25 January 2007

Project:	Cadland Primary School, Holbury
	Amalgamation of Infant and Junior School and provision of Children's Centre
Commencement date:	Summer 2007
Completion date:	August 2008
Planned year of start in accordance with Capital Programme:		2007/08

Recommendation:

That the building design project appraisal for the Cadland Primary School scheme be approved.

1 Finance

Capital Expenditure	Current Estimate £'000	Capital Programme £'000
Buildings	2,202	1,506
Fees	345	241
Land to be purchased	_	_
Total	*2,547	1

* The means by which the difference between the Current Estimate and the Capital Programme

allocation is to be met is shown in the table below.

Financial Provision for Total Scheme	Buildings £'000	Fees £'000	Total cost £'000
1 From own Resources:
a) Capital Programme (as above)	1,506	241	1,747
b) Children's Centre DfES Sure Start Capital	517	83	600
c) School - devolved capital	179	21	200
Total	2,202	345	2,547

Building Cost - Net Cost = £1,948 per m²

- Gross Cost = Because this project includes a refurbishment element, it would not be appropriate to give gross costs.

Devolved Capital allocations £'000

2003/04 20,655

2004/05 46,684

2005/06 48,925

2006/07 40,729

2007/08 43,007

Total 200,000

Landlord funded work connected with this scheme

A review of landlord liabilities associated with the existing building has been undertaken and a number of elements were identified where it made economic sense to undertake them in parallel with the extension and refurbishment works. These would avoid future disruption and economies of scale would be achieved by undertaking the works when there is a contractor on site:

· Rooflights to the existing building require replacement in the short term

· Cladding to the south and west elevations

· Upgrade to the fire alarm and replacement of lighting systems.


These will be considered in the light of priorities across the estate and a final decision made accordingly.

Value of land already acquired for this project

The land forming the site of the development once the Infant School site has been disposed of is an integral part of the school campus and is incapable of disposal in isolation. The land was acquired at historic cost and its current value to the County Council is as part of the ground of the establishment.

Revenue implications

	(a) Employees £'000	(b) Other £'000	(a+b) Net Current Expenditure £'000	(c) Capital Charges £'000	(a+b+c) Total Net Expenditure £'000
Revenue Implications Additional+ /Reductions	-70	0	-70	134	64
Unit cost (£) (e.g. per place)	-	-	-	-	-
% variation to Committee's budget	-				-
Number of additional Staff (fte)	-				-

The overall level of the revenue budget for funding schools will (from April 2006) be prescribed by central government, and capital projects have no bearing on the level of this budget. Therefore, this proposed project will have no bearing on the overall level of the Children's Services budget, extra costs and savings being met from the same overall schools' funding level.

Energy costs

The estimated annual energy consumption for the new accommodation will meet that required by current Building Regulations. It is anticipated that the increase in fuel cost for the school will be in the order of £4,069 per annum, £7.50 for each m² of new accommodation, an additional 25 tonnes of CO².

Whole Life costs

The development of the project has included an analysis of costs over the whole life-cycle of the building. A Whole Life Cost plan has been prepared for the project and is consistent with similar projects carried out by the County Council.

2 Details of site and existing infrastructure

Location/adjoining land and buildings

The two existing school buildings occupy prominent positions on the site, the infant school being located to the northeast and the junior school to the northwest The land to the north and east of the junior school is largely open between the buildings and the boundary. The site is surrounded by housing dating from 1960-70. There are public footpaths running between the school boundaries and the housing on the eastern and northern sides.

Area including comparison with local/national standards

The total site area is 7.04 acres (2.85 hectares). The DfES guideline for a school of this size is 4.55 acres (1.84 hectares).

Access

The principal vehicular and pedestrian access for both schools is from Whitefield Road. There is also a pedestrian entrance from the footpath running along the eastern boundary into the visitors' car park in the southeast corner of the site.

The main access will need to be altered to make satisfactory provision for the new residential development. It is anticipated that this work will be carried out at an appropriate agreed time by the purchaser of the site.

Contractor's access will be via the main school entrance. Once within the school boundaries, pupils and staff will be clearly separated from construction traffic and activities by the provision of a dedicated haul road. Deliveries and movement of plant will be restricted during the school day to ensure the safety of all those involved.

Existing buildings and temporary buildings

Both schools have been built using the SCOLA system-build method and date from the late 1960s to early 1970s. The infant school is single-storey and the junior school is predominantly single-storey but with a two-storey classroom block on the south-western side.

There are currently no temporary buildings on site and it is not anticipated that any will be required for this scheme. Some decanting of pupils within the junior school will be necessary for the duration of the refurbishment works, but it is likely that accommodation will be available within the infant school.

Results of trial boreholes

Ground investigations are currently being undertaken and results are awaited.

Mains services position

It will be necessary to upgrade the electricity mains supply. However, other mains services are considered to be of sufficient capacity to be extended and adapted as required to serve the proposed additional accommodation.

3 Scope of the Project

Type of project, layout and facilities provided

The project provides refurbished and new-build accommodation to house the 420 place primary school, together with new-build accommodation for a children's centre under the Government's new initiative.

The accommodation provided falls into three sections - refurbishment/reorganised existing spaces, an extension and children's centre:

Refurbished and reorganised existing accommodation:

· Classrooms for years 1, 2 and 3

· Library resource

· IT suite

· Welfare room

· Deputy Headteacher's office

· Pupil wcs

New-build school accommodation:

· Two reception classrooms

· Shared area

· Storage

· Pupil wcs

· Accessible/staff wc/shower

· Entrance lobby/coats

New-build children's centre accommodation

· Entrance hall/reception

· Café/social space with servery

· Play spaces for 30 0-4 year olds

· Sleep room

· Two community rooms

· Two offices

· Staff room

· Storage

· Pupil wcs/changing

· Staff wcs

The refurbished accommodation houses the older children of the infant age group, together with shared facilities.

The new-build reception wing is linked to the existing by a secure entrance lobby. The two reception classrooms open onto secure outside spaces, and internally onto a large shared area, which in turn connects to the pre-school element of the Children's centre, thereby allowing reception pupils and pre-school children to interact.

The new-build children's centre has a separate entrance with offices on each side of the reception area to control access to the nursery elements and to the community and training facilities. The café space off the entrance hall is designed to be a welcoming meeting space for the school and wider community.

The reception and children's centre main spaces all open onto secure and partly shaded/sheltered external spaces.

Places provided

On conclusion of the project the school will have 420 places (4-11 year olds), together with the children's centre providing 30 places (0-4 year olds).

4 The Proposed Building

Type of construction, finish and appearance

The new buildings have been designed to complement the existing buildings. The reception year wing and children's centre are a similar height to the existing building. The buildings will be of brick and timber construction to provide continuity of materials between existing and new-build.

The classroom spaces will have large glazed doors opening onto courtyards and the playground. Extensions to the roof will give areas for covered outdoor play. The main spaces will have plenty of natural light and ventilation provided both by windows and roof-glazing to the deeper parts of the plan.

Impact Assessment

Assessment of the Race Relations (Amendment) Act has been considered in the development of this proposal. No adverse impact has been identified in terms of race, creed or gender.

The scheme has been designed with level access throughout. An accessible shower/wc is provided and three accessible car parking spaces.

Heating and ventilation systems

Underfloor heating will be provided to the new accommodation, with mechanical ventilation to the toilet and food technology areas.

Fire risk assessment

In consultation with the Hampshire Fire and Rescue Service, a fire risk assessment concludes that this is a low fire risk category building. Therefore a sprinkler system will not be installed.

Health and safety

A designer's risk assessment and a design health and safety plan, in accordance with Regulation 15 of the Construction Design and Management Regulations 1994, have been undertaken for the proposed scheme

5 External Works

Car parking

Car parking on the site will be rationalised because of the sale of the Infant School site and 30 spaces will be reprovided to serve the Primary School and children's centre. Three of these will be dedicated to accessible users.

The existing delivery bay will be maintained to allow access for delivery and refuse collection vehicles.

Landscape proposals

New landscaping, both hard paved and planted, is proposed to enhance the attractiveness of the existing site and provide a variety of spaces and habitats to support pupils' learning experience.

Situation on site and environmental impact

The proposed new building is located to the north of the site, at the rear of the junior school building and is separated and screened from existing housing by an established belt of trees/hedge. The new-build is set well back into the site, whilst still allowing the new entrance to be visible from the front gate. The proposed landscaping, both hard paved and planted, will enhance the attractiveness of the site. The scheme has been designed to complement the existing junior school buildings.

6 Planning

A detailed planning application is due to be submitted during February 2007.

7 Building management

Existing arrangements will apply to cleaning, catering, local management and maintenance arrangements.

8 Furniture and equipment

The funding for the provision of furniture and equipment will be made available from the Block Vote in the Children's Services Capital Programme.

9 Professional resources

Architectural Services } Property, Business and Regulatory

Quantity Surveying } Property, Business and Regulatory

Electrical and Mechanical Engineering } Property, Business and Regulatory

Structural Engineering } WSP

10 Consultations

The following have been consulted during the development of the project: Headteacher and Governors of the school, Children's Services Department, Environment Department, Access Officer, local County Councillor, Hampshire Fire and Rescue Service.