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1 |
Summary |
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1.1 |
This report brings the Committee up to date on the authorised and actual establishment, as of 31 December 2006 . This takes account of any efficiency savings or deletions of posts, successful budget bids or variations within the Service's authorised establishment level since previous changes to establishment under delegated powers were reported to the Human Resources Committee on 1 December 2006. This report identifies any further variations across all employee groups within the time period 1 November 2006 to 31 December 2006. Note: This report is in line with previous reports using a tabular format to show post changes. |
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1.2 |
The authorised establishment level is defined as the level of establishment approved by the Fire and Rescue Authority |
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1.3 |
The actual establishment level over the year is influenced by the planned recruitment to vacancies, difficulties in recruitment and retention; retirements, terminations, resignations, long term absences due to sickness and injury. |
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2 |
Recommendations |
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2.1 |
That the Human Resources Committee notes the changes to the establishment under the Chief Officer's delegated powers, contained within this report. |
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3 |
Establishment Management |
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3.1 |
Establishment management is an important aspect of our human resources strategy and workforce planning. It informs our longer term planning for recruitment, assessment and development centre activities, career development and accelerated promotion programmes. Performance management and personal development plans are also influenced by how we manage our establishment. |
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3.2 |
The duties and responsibilities of posts within the organisation continue to be reviewed against changing service delivery requirements aligned to the Service's Integrated Risk Management Plan (IRMP), new legislation and central government initiatives. |
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4 |
Authorised and Actual Establishment as at 31 December 2006 |
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4.1 |
The tables below reflect the authorised establishment figures as at 31 December 2006 in different employment groups. Externally/other funded posts are reflected below and as a part of a separate table where they exist to enable the authority to monitor this aspect individually. The actual establishment figures include these externally/other funded posts. Full time equivalent (FTE) posts are indicated where appropriate. |
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Note: Grey Book posts are listed in the role structure which was implemented wef 1 April 2006. |
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Wholetime Establishment |
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Role |
Scope Of Role |
Authorised Establishment (Head Count) |
Externally/ Other Funded posts (Head Count) |
Actual Establishment (Head Count) |
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Principal Officers |
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3 |
0 |
3 |
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Assistant Chief Officers |
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0 |
1 |
1 * |
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Area Managers |
B |
4 |
1 |
5 |
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A |
0 |
0 |
0 |
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Group Managers |
B |
12 |
7 |
17 |
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A |
19 |
1 |
18 |
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Station Managers |
B |
33 |
9 |
41 |
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A |
8 |
5 |
16 |
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Watch Managers |
B |
75 |
5 |
65.5 |
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A |
27 |
4 |
40 |
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Crew Managers |
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91 |
7 |
103 |
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Firefighters |
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487 |
4 |
488 |
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Total |
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759** |
44 |
797.5 ( 5.5 headcount under establishment)*** |
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* Area Manager (Risk and Safety Management) is a temporary promotion due to non appointment of a replacement Head of Human Resources. This arrangement will continue until April 2007. |
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- ** Please note the total establishment figure has reduced by 3 FTE since the last report . The following posts were removed from the grey book establishment for Station Manager `B' posts as they are Non Grey Book specific roles: - Home Fire Safety Visit Co-ordinator - Operations Support Officer - Fire Safety Engineer SHQ Support
Ultimately these positions will be filled by Green Book employees. |
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***A small trainee firefighters course will commence on 8 January 2007. The actual establishment will increase by a further 13 FTE to offset our predicted leavers during the duration of the course. Due to predicted retirements, leavers and other staff movements during the course of the year we anticipate that this number will be back to the established level by the end of 2007. |
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*** * The current distribution of managers is based on the existing personnel that held the posts as at the point of change from rank to role i.e. 1 April 2006. Over time the Service will manage the movement of personnel, via the appointments, transfers and promotions ( ATP) process, to ensure we move back towards the establishment levels. The `A' and `B' positions are within the same role, although the size/scope of the role differs. `B' positions attract a higher rate of pay. |
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Based on the headcount figures above for this period we have a total of 44 posts that receive external or other funding. The following is a summary of these posts and the changes during this period: |
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Externally/Other Funded Posts Breakdown ( Grey Book) |
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The following details new posts that are to be externally or alternatively funded, the funding source and end date. These changes have occurred during the period 1 November 2006 to 31 December 2006. |
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Post Title/Area |
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Funding Source |
Start/End Date |
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Temporary New Dimensions Regional Project Officer SM'B' 50051523 |
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Station Manager `B' post. DCLG funding to 31.3.2007 |
November 2006 |
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Temporary IRMP Project Manager SM `A' 50054471 |
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Principal Officers decision to second to a temporary non established/non funded post to assist in the project management and production of the revised IRMP. |
16 October 2006 to 31 March 2007 |
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Central Services Manager SM'A' 5053186 |
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Post approved and funded from MMR efficiency savings : SMT 4 Sept 2006, PO's 14.9.2006 This post will ultimately be a green book position but is initially being established as a Station Manager `A' position. |
15 January 2007 |
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Central Services Crew Manager |
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Crew Manager (General Duties Assistant) approved as central services restructure . To be filled initially by a crew manager for 6 months. |
To be confirmed |
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Total |
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4 Full Time Equivalent |
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Group Manager `B' HR Support Managers (2 posts) 4007627/4007628 |
As part of MMR review these posts were designated as Station Manager A posts , but a business case submitted to maintain initially as Group Manager positions. One post is being used to undertake the RDS review and the other to manage the Equalities team. |
December 2006 and May 2007 |
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Group Manager `A' TFS Project Officer 5051683 |
Temporary arrangement extended to 31.3.2007. Funding provided by retirement of GM Reeves in TFS team. Temporary chain extended to 31.3.2007 |
31 March 2007 |
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Regional Fire and Resilience Co-ordinator T/Group Manager 50018784 |
A new regional post has been created which is not a HFRS specific temporary role, although the successful candidate is substantively a Station Manager in Hampshire. This is a Regional appointment funded by the DCLG until 31.3.2007. This post has not been included in the establishment figures above. |
31 March 2007 |
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Station Manager (1 x `B' and 1 x Group Manager `A' posts) secondment to DCLG 5005760 50015869 |
DCLG 5005760 - Request received and approved from DCLG to increase this secondment arrangement to GM'A' salary rates wef September 2006 |
30 June 2007 23 February 2007 |
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Station Manager `B' Arson Task Force Officer 50038337 |
Pump priming funding has been received from HCC to establish an Arson Task Force, in partnership with Hampshire Constabulary, to tackle arson across the county. |
31 August 2007 |
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Senior Group Training Instructor ( SM'A') |
Trial arrangement funded by a vacant WM'B' position that has been held open in the training centre for a period of 4 months, which will fund the difference in pay rates. Cost aneutral. No additional increase in establishment levels. |
31 March 2007 |
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Station Manager `A' Fire Safety Engineer 50036178 |
AFD Reduction Strategy. Internal secondment. Will eventually become green book post. |
31 July 2007 |
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Station Manager `A' MIRG Officer 50038707 |
Funded by keeping alternative CFS post for a CFS Group Support Manager vacant. |
31 March 2007 |
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Station Manager `A' secondment partnership support Southampton City Council 50028611 |
Southampton City Council |
13 June 2007 |
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Station Manager `B' training co-ordination and audit (non grey book specific role) S Buchan-Lee 40009028 |
Funding from NVQ income |
Review 31 March 2007 |
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Station Manager `A' Business Education Unit Manager (non grey book specific role) 40009030 |
Business Education income |
31 March 2007 |
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Station Manager `B' USAR M Crisp 50024782 |
DCLG |
Reviewed annually |
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Station Manager `B' secondment HCC Partnership Liaison Officer 50014036 |
Hampshire County Council (HCC) Funding extended to 31 October 2007 |
Funding extended to 31 October 2007 |
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Station Manager `A'- Secondment MCA Liaison 50024789 |
Maritime Coastal Agency (MCA) |
31 March 2007 |
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Watch Manager `B' (2 posts) Internal secondment for Command Training (non establishment posts) 50037406/50037407 |
PO's meeting of 23/3/06 agreed to second 2 x WM'B' to SHQ Training Centre to develop Command Training. |
31 March 2007 |
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Watch Manager (3 posts) USAR 50016815 50024781 50024783 |
DCLG |
Reviewed annually |
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Watch Manager (2 posts) Business Education Training 40009169 40009170 |
Business Education income |
31 March 2007 |
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Watch Manager Safety Compliance Officer 50039927 |
Temporary position for two years. |
23 January 2008 |
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Community Link Officer (Crew Manager) 50042275 |
One year temporary arrangement, funded by Portsmouth City Council. |
31 August 2007 |
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Rural Safety Officer Crew Manager 50043050 |
This is an experimental temporary post which will be funded by sponsorship, partnership agreements, grants and income generation for an initial period of 1 year. Costs to be aneutral |
31 August 2007 |
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Crew Manager (3 posts) USAR 50016806 50028368 50028369 |
DCLG |
Reviewed annually |
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Crew Manager Communications Facilitator 50021744 |
Funded from Modernisation budget until 31.3.07 then to be reviewed. |
End 31 March 2007 |
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Crew Manager CFS Waterlooville 50042923 |
Funded from Waterlooville changes |
1 April 07 |
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FF* CFS Waterlooville 50042924 |
Funded from Waterlooville changes *Following a job evaluation of this post in September 2006, it was evaluated as a crew manager post |
1 April 07 |
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FF (3 posts) USAR 50036968 53336967 50028370 |
ODPM |
Reviewed annually |
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Total |
40 headcount |
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Note 1: End dates may be reviewed depending on funding/Project/Task need. Note 2: The USAR posts above are those posts which are on a full time contract to provide UK based support, although all the above team members have retained USAR contracts as well. Funding is provided by DCLG as per their requirements, it is reviewed annually with no end date given. |
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Retained Duty System Establishment - Represented as 24 hour cover units (See Note 1 Below) Grey Book |
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Role |
Authorised Establishment (FTE) |
Actual Establishment (FTE) |
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Watch Manager A |
46 |
56.5 |
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Crew Manager |
112 |
96.75 |
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Ff |
470 |
446 |
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Total |
628 |
599.25 ( 28.75 Full Time Equivalent under establishment) |
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Note 1: Retained cover is measured in units with 1 unit equalling a period of full cover 1 FTE, a part unit equals 0.75 cover FTE. Actual establishment figures includes 4 x Animal Rescue specialists that also undertake retained duties. Note 2: Increase in actual establishment from 595 FTE to 599.25 FTE, although overall 28.75 FTE under establishment. This is a further improvement in the number of Retained Duty System crew members. |
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Externally Funded Team Funded by ODPM - Urban Search and Rescue Team (UK Team - On Retained USAR Contracts) Grey Book |
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Authorised Establishment (Head Count) |
Externally/Other Funded (Head Count) |
Actual Establishment (Head Count) |
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0 |
33 |
33 |
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Note 1: As recorded under the wholetime establishment externally/other funded posts, 10 posts also have one of the above 33 USAR retained contracts. The USAR retained employees provide cover in a similar way to retained duty system employees. However, they are shown above as head count only. |
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Control Establishment (Grey Book) |
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Authorised Establishment FTE |
Externally/ Other Funded |
Actual Establishment FTE |
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39* |
1** |
39.5*** |
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* This figure excludes 1 Full Time Equivalent for the post of Database Co- Ordinator (CCC) that is included under the green book establishment. ** Firelink/Firecontrol Project Manager. The funding source is DCLG New Burdens. The post is covered by secondment of a Control Group Manager, open ended position currently. |
*** Two experienced members of the current Control team and the Firelink/Firecontrol Project manager (GFCO)have accepted 1 year secondment opportunities to the DCLG. Whilst these individuals will remain on our establishment profile, funding for these positions will be reimbursed by the DCLG. Additional temporary appointments will be made to backfill these key positions. Recruitment activity is underway at present. Secondment commencement dates are : 8 January 2007 (Reeves and Simpson) 5 February 2007 (Reynolds-Smith) |
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Green Book Establishment (Including Incident Support Teams (IST)) |
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Authorised Establishment (Full Time Equivalent FTE) |
Externally/Other Funded |
Actual Establishment Full time Equivalent (FTE) |
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IST |
48 (Head Count) |
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38 (Head Count) |
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Other |
254.02 |
14.77 |
251.67 (FTE under establishment)* |
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302.02 |
14.77** |
289.67 |
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Note: IST. Whilst they do not cover 1 FTE, they are counted in the above figures as 1 Team Member equalling 1 FTE. The IST which includes the Emergency Catering Team and the Incident Command Team has a head count establishment of 48 included in the figures above. |
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* We currently have 11 agency temps within HFRS. Two are undertaking short term project work, two are providing maternity cover, two are covering long term sickness, one is covering a long term career development opportunity and the remainder current vacancies for which we are actively recruiting. |
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**Externally/Other funded arrangements - the number of arrangements in place has increased overall by 4 full time equivalent during the period in question, changing from 10.77 to 14.77 Full Time Equivalent posts |
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Based on the headcount figures above for this period we have a total of 14.77 posts that receive external or other funding. The following is a summary of these posts and the changes during this period: |
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Externally/Other Funded Posts Breakdown (Green Book) |
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The following details new posts that are to be externally or alternatively funded, the funding source and end date. These changes have occurred during the period 1 November 2006 to 31 December 2006. |
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Post Title/Area/Position Number Funding Source End Date Community Safety Youth Support Officer (Portsmouth and Havant Group) 50051524 LPSA 1 Reward Grant for a 13 month period. Maximum£30 k December 2007 Community Safety Firesetter Intervention Practioner (Southampton Group) 50051682 Southampton City Council and Hampshire Constabulary from Southampton Safer and Stronger Communities Fund. Temporary funding for 1 year November 2007 Temporary Storekeeper Scale D To cover long term sickness of Deputy Supplies Manager and the vacancy of Storekeeper for a three month period. March 2007 Training Support Administrator - Driver Training Scale D 50047277 Funding for post prior to 1 April 2007 is from the savings from the vacant positions within the whole Driver Training team. 1 April 2007 Total 4 Full Time Equivalent |
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The following is a summary of all other existing Externally/Other Funded arrangements that are in place for Green Book positions: |
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Post Title/Area/position number |
Funding Source |
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Fire Safety Officer - Business Education Unit. Temporary position to implement the HFRS strategy for the reduction of unwanted AFA's. 50039612 |
Funded from modernisation budget |
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USAR Administrator 50024890 |
DCLG |
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Arson Forum Data Inputter 50002512 |
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GDA Home Fire Safety Visits (2 FTE) 50012774 50028477 |
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CFS Home Fire Safety Data Inputter 1 year temporary position 50037102 |
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Schools Fire Safety Instructor (0.77 FTE) 50018787 |
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Prince's Trust Delivery Partner Manager 50012085 |
Prince's Trust |
Became permanent post wef 1 December 2006 |
Prince's Trust Co-ordinator 4009172 |
Prince's Trust |
Became permanent post wef 1 December 2006 |
Prince's Trust Basic Skills Next Steps Facilitator 50032688 |
Prince's Trust |
Additional Funding received to 1 December 2008 |
Communications Executive 1 year temporary position to fulfil the objectives outlined in the Corporate Marketing and Communications Strategy Document. |
Modernisation Budget |
31 March 2007 |
Total |
10.77 FTE |
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5
Green Book Variations to Establishment |
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Under the Chief Officer's delegated powers, the following variations have taken place to the establishment ( excluding grading changes) in the time period 1 November to 31 December 2006 and have not been previously reported to the Human Resources Committee: |
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Post |
Action |
Position Number |
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Administration Manager (Workshops) Scale G |
Post deleted. Vacant position. |
4008898 |
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Senior Administrator (Workshops) Scale D |
Post deleted. Vacant position. |
Fabricator/Welder (Workshops) Scale F |
Post deleted. Vacant position. |
Electrical Technician (Workshops) Scale F |
Post deleted. Vacant position. |
Temporary Storekeeper Grade D |
New Temporary post . Please note also appears under External/Other funded posts. |
Temporary Arson Forum Co-ordinator Data Analyst ( Risk Intelligence) Scale E |
Permanent position created in Risk Intelligence team for role with effect from 13 December 2006. Funding previously approved by the Authority in April 2006. Increase in establishment. |
Driver Training Manager Scale H |
Following review of future requirements, post to be deleted with effect from 1 April 2007. Savings to be used to fund uniform instructor post that is currently unfunded. Position Reference:40008882. Vacant position. |
4008899 |
Driving Instructor Scale G |
Following review of future requirements, post to be deleted with effect from 1 April 2007, savings to be used to fund Administrator post. |
TBA |
Training Support Administrator - Driver Training Scale D |
Funding for post prior to 1 April 2007 is from the savings from the vacant positions above. |
50047277 |
