Archived decisions
Completed
No. |
Ongoing Recommendation |
Person Responsible |
Target Date |
Progress |
2 - Job Codes | ||||
Target completion of network upgrade of Workshops set for May 2006 should be monitored to ensure completion and required outcome. (BVR Ref. 2.7.3) |
Workshop Manager/Fleet Manager/IT Services Manager |
31/05/2006 |
Upgrade of network was completed in November 2006. Systems are now running at an acceptable speed. | |
6 - Stock Levels | ||||
There should be ongoing collaboration between the Procurement Manager and the Fleet and Workshops Managers to ensure that potential procurement opportunities are considered. (BVR Ref. 2.13.3) |
Procurement Manager in conjunction with Fleet and Workshops Managers |
ongoing |
The move to Eastleigh will provide the opportunity to forge stronger links with the Procurement Manager. It has been confirmed by the Deputy Chief Officer that good links have been established between these functions, and suggested that this item be closed. | |
7 - `Fit-Out' and Modification Methods | ||||
1. The outcome of the market testing of vehicle fit outs should be reported. 2. The cost of in house fitments should be monitored closely and compared to other brigades and external procurement options with the intention of driving down in-house costs while maintaining operational needs. (BVR Ref. 2.14.2) |
Fleet Manager |
01/12/2006 |
Report attached (appendix 1A) | |
8 - Three Monthly Servicing | ||||
Future progress on initiatives regarding the use of the General Duties Assistants should be monitored and reported. (BVR Ref. 2.15.1) |
Fleet Manager/ Workshops Manager |
30/09/2006 |
Workshop General Duties Assistants are used to help Workshop productivity as appropriate, including vehicle movements, MOT collection/delivery & assisting technicians when required. | |
9 - Regional Collaboration | ||||
Continued communication with other Brigades should be maintained in order to share best practices and explore the possibility of regional collaboration. (BVR Ref. 2.19.2) |
Fleet Manager |
ongoing |
Collaboration continues with other Brigades. It is therefore suggested that this item be closed. | |
10 - Staff Training | ||||
The IRTEC courses should be booked and attended by the required staff. (BVR Ref. 2.20.1/2) |
Workshops Manager |
31/12/2006 |
Six technicians have been booked on the next course to be run at Essex Fire Service during the week commencing 18th March 2007. It is proposed that this item be closed as technicians are being booked onto the courses as they become available. | |
11 - External Work | ||||
The possibilities of extending external work carried out by the Workshops should be reviewed by the end of the next financial year. (BVR Ref. 2.21.1/2) |
Deputy Chief Fire Officer/ Workshops Manager/Fleet Manager |
31/03/2007 |
With the reduction in staff numbers at the Vehicle Workshops, it is considered that there is no scope for further external work, although this will be kept under review. | |
12 - Security | ||||
The Fleet Manager should continue to monitor future guidance and developments on security. (BVR Ref. 2.22.1) |
Fleet Manager |
01/04/2007 |
Monitoring of guidance and developments on security is undertaken by the Fleet Manager. | |
14 - Management Structure | ||||
The outcome of the review of the management structure should be reported when complete. (BVR Ref. 2.24.1) |
Human Resources Department |
ongoing |
A review has been completed. Report attached (Appendix 1B) | |
Ongoing
No. |
Ongoing Recommendation |
Person Responsible |
Target Date |
Progress |
1 - Fitment of Mobile Phones Hands-free Kits - Officers and Non-Uniform | ||||
The arrangements in place for the fitment of mobile phones requires follow up on completion of the 'Fire Link' project. (BVR Ref. 2.6.5) |
Deputy Chief Fire Officer |
Target date for `Firelink' project currently estimated at July 2008 |
Mobile phones to be continued to be used in operational vehicles. There will be a follow up of arrangements in place as part of the `Fire Link' project. | |
4 - Performance Indicators | ||||
The outturn productivity rate against target should be reported to Performance Review Committee annually. (BVR Ref. 2.11.2) |
Workshops Manager/ Performance Review Team |
First PRC meeting 2007/08 |
Outturn productivity rate for 2006/07 to be reported to Performance Review Committee in June 2007. | |
13 - Continuous Improvement | ||||
Continuous monitoring of LPI's (Local Performance Indicators) and benchmarking with other Brigades should be undertaken to demonstrate that continuous improvement is being achieved. A performance summary should be prepared for each financial year and reported to the appropriate meeting of the Performance Review Committee. (BVR Ref. 2.23.1) |
Fleet Manager/ Workshops Manager |
31/03/2007 June 2007 |
LPI's are being collected quarterly. An attempt to benchmark against other Services has been made, but there was a lack of response. Workshops Manager to produce performance summary for 0607 together with efficiency savings made, to be reported to PRC in June 2007. | |
Outstanding
No. |
Ongoing Recommendation |
Person Responsible |
Target Date |
Progress |
3 - Job Cards (Management Information) | ||||
1. It should be ensured that the TRACE system provides accurate and relevant information. 2. Management information should be further enhanced, in particular, to identify costs associated with each category of vehicle or equipment. (BVR Ref. 2.8.5)
|
Workshops Manager/Fleet Manager/DCO |
30/06/2006 |
1. The Workshops Manager currently undertaking a post implementation review of the TRACE system. This should cover both business requirements and accuracy of information. Results will be reported to DCFO and the Performance Review Team. 2. A report is now available and will be examined by the Performance Review Team in conjunction with the Post Implementation Review being undertaken by the Workshops Manager. | |
5 - Planning Methods | ||||
1. Evidence required identifying potential workloads for the forthcoming year together with estimate of resources available to meet the plan. 2. A review of the current staff levels and skill mix to be undertaken. (BVR Ref. 2.12.1)
|
DCO/Fleet Manager/ |
1. 1/07/2006 2. 1/03/2007 |
Now system has been upgraded annual plan for 2007/8 will be produced. Training has been arranged with IT Services for 17th February 2007. Once produced, evidence to be provided to Performance Review Team. This will follow from item 1 above. | |
5 - Planning Methods - continued | ||||
Once in place, the annual plan should be profiled and monitored on a quarterly basis. Consideration should be given to whether a measure should be implemented to determine the achievement of the plan. (BVR Ref. 2.12.2/3) |
DCO/Fleet Manager/ Workshops Manager |
01/07/2006 |
See above | |