Hampshire County Council Buildings Land and Procurement Panel 20 March 2007 Kings Copse Primary School, Hedge End Report by the Director of Property, Business and Regulatory Services

Contact: Steve Clow Ext: 7858 e-mail: [email protected]

1	Summary
1.1	The review of primary school provision in Hedge End, West End and Botley which was undertaken in 2003/04 proposed the construction of a new one-form entry primary school with a visual impairment resource provision unit to replace the existing school on the Kings Copse site in Hedge End.
1.2	The existing main school building is of SCOLA construction, dating from 1975. The school site is approximately 4 ha and is currently the largest primary school site in Hampshire. The site is located to the south of Hedge End village, within a large residential area.
1.3	The proposed new school will be located to the east of the existing school building on a site of 1.6 ha. It is proposed to sell the surplus land for the development of housing. The anticipated capital receipt from the sale of the surplus land will be used to fund the new school development.
1.4	The total estimated cost of the scheme to provide a new one-form entry school is £4,519,000, excluding fees.
1.5	The provision of a new one-form entry primary school with visual impairment resource provision unit to replace the existing SCOLA building will maximise wellbeing and enhance the quality of place for all users of the school.
1.6	The Director of Property, Business and Regulatory Services has progressed the design of the proposed additional accommodation and the purpose of this report is to outline the design proposals and seek approval to the attached design project appraisal.
2	Recommendation
2.1	That the Buildings, Land and Procurement Panel advises the Executive Member for Policy and Resources that the design project appraisal for the scheme at Kings Copse Primary School, at an estimated total cost of £4,519,000, excluding fees, is approved.

3	Scope of the Works
3.1	The new school will accommodate 210 pupils (4-11 years) in seven classrooms. The proposal also provides a main hall, library, ICT room, music/drama room, food tech room, craft room, visual impairment resource provision unit, staff and administration offices, toilets (to include accessible and hygiene room), kitchenette and associated storage and plant facilities.
3.2	The proposed building is linear in form, with two pitched roof blocks and lower interconnecting sections. The building will be of steel frame construction with a standing seam metal covering to the steeply pitched roofs, high-performance covering to all other roofs. External walls to be constructed of brickwork with aluminium framed glazed screens.
3.3	The main vehicular access to the site will be from Kings Copse Road. A new pedestrian access will be formed from Kings Copse Road which will lead directly to a parent and visitor congregation space in front of the school building for drop-off and collection of pupils.
3.4	The existing car parking to the southwest of the existing school will be removed and a new school staff car park will be provided to the south of the proposed new school building. A turning area for delivery vehicles will also be provided.
3.5	External facilities include a junior-sized grass playing field, a hard-surfaced play court area, informal hard play areas accessed directly from the classrooms, library and circulation areas and other soft grassed areas.
3.6	Landscape proposals include tree and shrub planting to the western boundary of the site, to compensate for the loss of trees on the Kings Copse Road boundary, and low-level planting around the building and edges of external play areas.
4	Funding and Timing
4.1	The scheme will be funded from the capital receipt for the sale of the surplus land as approved by the Executive Member for Policy and Resources on 21 September 2005. An allocation of £4,276,000, excluding fees, has been made in the Children's Services Capital Programme 2007/08 to forward fund the project. In addition, Eastleigh Borough Council is making a contribution of £64,000, excluding fees, and there is a School devolved capital contribution to the building of £179,000, excluding fees.
4.2	The report to the Buildings, Land and Procurement Panel on 13 October 2005 approved engaging with HBG Construction, and they have already been appointed to assist with the design development of the scheme for the pre-contract stage of the project.
4.3	Subject to the necessary approvals, it is anticipated that works will commence on site during June 2007 and complete during April 2008.
4.4	The cost of the Visual Impairment Unit will be separately funded from the Schools Access Initiative 2006/07 at a budget of £143,000, including fees.
5	Consultation with Local Member
5.1	Councillor Derek Blampied, the local Member for this area, has been consulted on this project appraisal and has confirmed that he is supportive of the proposed scheme.
Conclusion
The proposed scheme will provide a new one-form entry primary school to replace the existing school on the Kings Copse site in Hedge End.

LINK(S) TO CORPORATE STRATEGY
	Yes	No
Hampshire safer and more secure for all		_
Maximising well-being	_
Enhancing our quality of place	_

This proposal does not link to the Corporate Strategy but, nevertheless, requires a decision because:

Section 100 D - Local Government Act 1972 - background papers

The following documents disclose facts or matters on which this report, or an important part of it, is based and has been relied upon to a material extent in the preparation of this report.

NB the list excludes:

1 Published works

2 Documents which disclose exempt or confidential information as defined in the Act.

Title Location

Architect's plans PMIS file

Building Profile Reports TMH

Hampshire County Council

Building Design Project Appraisal

Buildings, Land and Procurement Panel

20 March 2007

Executive Member - Education

2 April 2007

Executive Member - Policy and Resources

5 April 2007

Project:	Kings Copse Primary School, Hedge End
	New one-form entry Primary School
Commencement date:	June 2007
Completion date:	April 2008
Planned year of start in accordance with Capital Programme:		2007/08

Recommendation:

That the building design project appraisal for Kings Copse Primary School scheme be approved.

1 Finance

Capital Expenditure	Current Estimate £'000	Capital Programme £'000
Buildings	4,519	4,276
Fees	738	706
Land to be purchased	_	_
Total	*5,257	4,982

* The means by which the difference between the Current Estimate and the Capital Programme

allocation is to be met is shown in the table below.

Financial Provision for Total Scheme	Buildings £'000	Fees £'000	Total cost £'000
1 From own Resources:
a) Capital Programme (as above)	4,276	706	4,982
b) School - devolved capital	179	21	200
2 From Other Resources:
a) Eastleigh Borough Council	64	11	75
Total	4,519	738	5,257

Building Cost - Net Cost = £2,084 per m² (excluding abnormals)

- Gross Cost = £2,963 per m²

Devolved Capital allocations £'000

2004/05 23,934

2005/06 23,573

2006/07 28,712

2007/08 29,903

Total 106,122

Landlord funded work connected with this scheme

There are no landlord funded works associated with this scheme.

Value of land already acquired for this project

The land forming the site of the school is part of the existing school campus and was acquired at historic cost. This new school releases the remaining 2.43 ha (6 acres) of the site for residential development to be sold to fund this project.

Revenue implications

	(a) Employees £'000	(b) Other £'000	(a+b) *Net Current Expenditure £'000	(c) Capital Charges £'000	(a+b+c) Total Net Expenditure £'000
Revenue Implications Additional+ /Reductions	Nil	Nil	-	281	281
Unit cost (£) (e.g. per place)	-	-	-	-	-
% variation to Committee's budget	-				-
Number of additional Staff (fte)	0				-

* The overall level of the revenue budget for funding schools will (from April 2006) be prescribed by central government, and capital projects have no bearing on the level of this budget. Therefore, this proposed project will have no bearing on the overall level of the Children's Services budget, extra costs and savings being met from the same overall schools' funding level.

Energy costs

The estimated annual energy consumption for the new accommodation will meet that required by current Building Regulations. It is anticipated that the fuel cost for the school will be in the order of £5.65 for each m² of accommodation and 44 tonnes per year of CO² per year.



Value for Money

Factors taken into consideration during the development process to ensure that the project is delivering value for money:

· Procurement - the project is being developed as part of an innovative procurement strategy to deliver a number of new primary schools. Kings Copse is one of three schools being developed together with two framework contractors, with the aim of achieving some commonality and repetition across the projects to facilitate economies of scale through aggregation both on building costs and the cost of resources. Performance indicators from similar packaging strategies, such as the provision of nursing care beds (Enhance) are demonstrating that such an approach is delivering significant efficiencies.

· Buildability/Specification - the early involvement of the contractor in the design development process has enabled them to contribute valuable experience, knowledge and expertise into achieving optimum design solutions in terms of buildability, quality and costs over the life of the building.

· Whole Life Costs - the development of the project has included an analysis of costs over the whole life-cycle of the building. A Whole Life Cost plan has been prepared for the project and benchmarked against similar projects carried out by the County Council. The WLC summary for this project compares favourably with Pinewood and Elvetham Heath, which are the last new infant/primary schools being built by the County and therefore the most appropriate benchmark.

· Sustainability - the scheme has been designed with a strong sustainability agenda. A `very good' BREEAM (Building Research Establishment Benchmark for Sustainability) rating is being targeted and will reflect in the longer-term benefits which will be delivered through low-energy use. Sustainable features include a ground source heat pump and solar panels for the heating of the hot water.

2 Details of site and existing infrastructure

Location/adjoining land and buildings

The school site is located in a residential area of Hedge End and is surrounded on all boundaries by housing.

Area including comparison with local/national standards

The total site area is 3.84 acres (1.6 hectares). The DfES guideline for a school of this size is 2.965 acres (1.2 hectares).

Access

The existing pedestrian and vehicular access to the site is from Kings Copse Road to the south.


The contractor will access the site from Kings Copse Road to the east of the existing access point.

Existing buildings and temporary buildings

The existing building is of SCOLA construction and will be demolished and removed from site on completion of the proposed scheme. There are no temporary buildings on site.

Results of trial boreholes

The new school building is to be built in the grounds of the existing school. A geotechnical report has shown the subsoil conditions are up to 1.1m of made ground overlying a London Clay formation. Groundwater was encountered with the London Clay formation at a depth of 3.2m below ground level. Due to the presence of trees on the site and their effect on the clay, it is recommended that that any new footings should extend at least 1.5m below ground level. The substructure will be concrete piles bored into the clay and suspended slabs will be used throughout.

Mains services position

The existing mains services are considered to be of sufficient capacity to be extended and adapted as required to serve the proposed additional accommodation.

3 Scope of the Project

Type of project and facilities provided

The proposed scheme will provide a new one-form entry primary school with the following accommodation:

· seven classrooms

· main hall

· library

· ICT room

· music/drama room

· food tech room

· craft room with craft preparation room

· visual impairment resource provision unit

· staff and administration offices

· pupil toilets

· accessible toilet for staff and pupils with hygiene room

· plant and caretaker's store

· community stores

· kitchenette

Places provided

The proposed new school will provide 210 places. A ten place resourced provision for children with Visual Impairment will also be provided.

4 The Proposed Building

Type of construction, finish and appearance

The proposed building will be steel framed, with cold rolled steel infill panels and brick cladding, a metal standing seam pitched roof and high-performance coverings will be employed to other roofs. Glazing will be of polyester powder-coated aluminium/timber composite.

Impact assessment

The school has been designed with level access throughout. An accessible staff/pupil toilet and hygiene room are provided.

A dedicated area for drop-off and pick-up of visual impairment pupils is provided. There is also one accessible staff parking space provided as part of the scheme.

Assessment of the Race Relations (Amendment) Act has been considered in the development of this proposal. No adverse impact has been identified in terms of race, creed or gender.

Heating and ventilation systems

An underfloor heating system with a ground source heat pump will provide heat to all areas of the new school, with natural ventilation throughout. In addition, there will be assisted extraction fans to toilet and kitchen areas and cooling provided to the ICT suite.

Fire risk assessment

In consultation with the Hampshire Fire and Rescue Service, a fire risk assessment concludes that this is a low fire risk category building. Therefore a sprinkler system will not be installed.

Health and safety

A designer's risk assessment and a design health and safety plan, in accordance with Regulation 15 of the Construction Design and Management Regulations 1994, have been undertaken for the proposed scheme

5 External Works

Car parking

It is proposed to remove the existing car parking to the southwest of the existing school and form a new school staff car park to the south of the proposed school building. The proposals include a dedicated area for drop-off for visual impairment pupils at the school and a turning area for the vehicles delivering pupils, and general delivery vehicles, to enable them to leave the site in a forward gear. The car park will provide 14 staff parking spaces (one being accessible).


Pedestrians and vehicles will be segregated on site by raised planting beds and fencing.

Landscape proposals

Landscape proposals include:


· tree and shrub planting to the western boundary of the site to screen the site from future residential development

· low-level planting around the building and edges of external play areas

Situation on site and environmental impact

The proposed new school will be located on the eastern part of the existing site and is screened from the adjacent residential development by established trees belts. Some existing trees on the Kings Copse Road boundary are to be felled and replacement tree planting will take place on the western boundary to separate the site from the future residential development.

6 Planning

A detailed planning application was approved by the Regulatory Committee on 7 February 2007.

7 Building management

Existing arrangements will apply to cleaning, catering, local management and maintenance arrangements.

8 Furniture and equipment

An allocation of £175,000 has been made from the Children's Services Capital Programme.

9 Professional resources

Architectural Services } Property, Business and Regulatory Quantity Surveying } Faithfull & Gould

Electrical and Mechanical Engineering } RHB

Structural Engineering } Price & Myers

10 Consultations

The following have been consulted during the development of the project: Eastleigh Borough Council, Headteacher and Governors of the school, Environment Department, Access Officer, Fire Officer, local County Councillor.