Archived decisions

    Hampshire County Council

    Buildings, Land and Procurement Panel Item

    20 March 2007

    County Supplies - Contracting Activity

    Report by the Director of Property, Business and Regulatory Services

    1

    Summary

    1.1

    This report seeks approval for the expected programme of contracting activity to be undertaken by County Supplies and the Corporate Procurement team for the period through to September 2008.

    1.2

    This report does not link directly to the Corporate Strategy but, the tendering programme has a direct impact on the management of resources.

    Recommendations:

    1. That the Building, Land and Procurement Panel advises the

    Executive Member for Policy and Resources that approval be given

    to the schedule of forthcoming contracts for the period up to

    September 2008 as detailed in Appendix 1.

    2.

    List of Forthcoming Contracts

    2.1

    The programme of work expected to be undertaken over the next 17 months is listed in Appendix One. Over 170 individual contracts are listed with a total annual value of around £70 million (including expenditure by external clients). A great number of these contracts are not linked to specific one-off purchases or projects, but are in fact framework arrangements that will service the ongoing requirements of a large number of individual budget holders for routine goods and services. As such, the contract values are simply estimates and expenditure will be determined by the actual commitments made by budget holders.

    2.2

    Around one-third of the contracts relate to site specific arrangements for cleaning and catering or are contracts made on behalf of external customers.

    2.3

    A number of the arrangements described in this report refer to the Central Buying Consortium (CBC), of which the County Council is a member. The aim of the CBC's joint purchasing activity is to secure economies of scale through the aggregation of requirements and to reduce the burden of public sector tendering and contract administration on suppliers. County Supplies conducts around 25% of its purchasing activity through the CBC (more than £20 million annually) and in such cases the award of contracts is jointly agreed by the purchasing staff of the participating authorities. In procedural terms, the `master agreement' is let in accordance with the constitution and standing orders of the lead authority.

    2.4

    The programme of work includes a number of contracts which may in practice be extended rather than re-tendered when the initial contract period expires (subject to satisfactory performance and agreement over terms). Such extension periods will have been provided for during the original tender exercise.

    LINK(S) TO CORPORATE STRATEGY

     

    Yes

    No

    Hampshire safer and more secure for all

    		  

    X

    Maximising well-being

    		  

    X

    Enhancing our quality of place

    		  

    X

    This report does not link directly to the Corporate Strategy but, the tendering programme has a direct impact on the management of resources

    Section 100 D - Local Government Act 1972 - background papers

    The following documents disclose facts or matters on which this report, or an important part of it, is based and has been relied upon to a material extent in the preparation of this report.

    NB the list excludes:

    1 Published works

    2 Documents which disclose exempt or confidential information as defined in the Act

    None.

    BL&PP0307D

APPENDIX ONE

    List of Forthcoming Contracts (April 2007 to September 2008)

    Title

    Approximate

    Planned Date

    annual value

    (£000)

    (a)

    Contracts with a whole life value likely to be less than £75,000

     

    Saw Sharpening

    5

    01-Apr-07

     

    Maintenance and Repair of Metal/Woodwork Machines

    20

    01-Apr-07

     

    Window Cleaning - Non-Ed

    15

    01-Apr-07

     

    Training: Prevention & Management of Violence

    10

    01-Apr-07

     

    Electrical Products, except Lamps & Tubes (CBC)

    10

    01-Apr-07

    #

     

    Office Fastenings (CBC)

    15

    01-Apr-07

    #

     

    Calendar Year Diaries (CBC)

    12

    01-May-07

    #

     

    Oscillating Fans, Portable Heaters & Air Cons (CBC)

    10

    01-Jun-07

    #

     

    Suspended Filing (CBC)

    11

    01-Jul-07

    #

     

    Education Prospectus

    60

    01-Sep-07

     

    Mobile Gas Heaters, Hire

    5

    01-Sep-07

     

    Cooking Oil (CBC)

    30

    01-Sep-07

    #

     

    Maintenance of Sewing Machines

    20

    01-Oct-07

     

    Maintenance of Microwave Ovens

    2

    01-Oct-07

     

    Paints and Sundries (CBC)

    20

    01-Nov-07

    #

     

    Self-Adhesive Labels (CBC)

    19

    01-Nov-07

    #

     

    Glue Sticks (CBC)

    17

    01-Dec-07

    #

     

    Welding Equipment

    8

    01-Jan-08

     

    Propane/Butane - Bulk and Cylinders

    15

    01-Jan-08

     

    Comb Binding Accessories (CBC)

    8

    01-Jan-08

    #

     

    Overhead Projectors (CBC)

    21

    01-Jan-08

    #

     

    Tuning/Maintenance of Pianos

    30

    01-Feb-08

     

    Beds and Mattresses (CBC)

    10

    01-Feb-08

    #

     

    Floor Pads (CBC)

    9

    01-Jun-08

    #

     

    Courier Services

    15

    01-Jun-08

     

    Photographic Services

    15

    01-Jul-08

     

    Vending Machines - The Castle

    10

    01-Sep-08

     

     

     

     

     

    (b)

    Contracts having a whole life value exceeding £75,000

     

     

     

     

     

     

     

     

     

    General Sports Goods (CBC)

    270

    01-Apr-07

    #

     

    Heavy Sports Goods (CBC)

    50

    01-Apr-07

    #

     

    Banking Services

    100

    01-Apr-07

     

    Training: Dementia Care

    85

    01-Apr-07

     

    Training: Adult Protection

    40

    01-Apr-07

     

    Cash Collection

    150

    01-Apr-07

     

    Mortuary Services

    400

    01-Apr-07

     

    Groceries, Provisions & Frozen Foods

    4,500

    01-Apr-07

     

    Fire Fighting Equipment (CBC)

    150

    01-Apr-07

    #

     

    PPE, Corporate Clothing and School Wear (CBC)

    850

    01-Apr-07

    #

     

    Hire of Venues

    2,000

    01-Apr-07

     

    High Volume Web Printing

    170

    01-Apr-07

     

    Periodicals (CBC)

    120

    01-Apr-07

    #

     

    Dividers (CBC)

    29

    01-May-07

    #

     

    Coated Papers

    80

    01-May-07

     

    `Flexible Working' Furniture - principally desks

    150

    01-May-07

     

    Storage Trays (CBC)

    50

    01-May-07

    #

     

    `Design Led' Furniture

    250

    01-May-07

     

    Variable Data Print

    230

    01-May-07

     

    Cleaning - Non-Ed - 12 Areas

    808

    05-May-07

     

    E-Recruitment System

    300

    21-May-07

     

    Supply Teachers on behalf of Children's Services

    2,000

    28-May-07

     

    Library Security Contract

    100

    01-Jun-07

     

    Staplers, Staples and Perforators

    35

    01-Jun-07

     

    Testing of Electrical Appliances

    120

    01-Jun-07

     

    Possible contract for Pension Fund Management (Property)

    250

    01-Jun-07

     

    Catalogue Advertising Space

    300

    01-Jun-07

     

    Swimming Pool Chemicals (CBC)

    35

    01-Jun-07

    #

     

    Cartridge Paper (CBC)

    56

    01-Jul-07

    #

     

    School and Corporate Textbooks

    2,900

    01-Jul-07

     

    Canned Soft Drinks (CBC)

    160

    01-Jul-07

    #

     

    Temporary Workers, Provision of

    5,500

    01-Jul-07

     

    Maintenance and Repair of Laundry and Sluice Equipment

    60

    01-Jul-07

     

    First Aid & Medical (CBC)

    60

    01-Aug-07

    #

     

    Potential Furniture Requirements for Ashburton Court

    1,000

    01-Aug-07

     

    Maintenance of Audio Visual Equipment

    80

    01-Sep-07

     

    Fresh Meat (CBC)

    170

    01-Sep-07

    #

     

    Yoghurt (CBC)

    70

    01-Sep-07

    #

     

    Par Fried Chips (CBC)

    47

    01-Sep-07

    #

     

    Cheese (CBC)

    150

    01-Sep-07

    #

     

    Envelopes (CBC)

    93

    01-Sep-07

    #

     

    Wooden Storage Furniture (CBC)

    85

    01-Sep-07

    #

     

    Beverages (Beers, Wines and Spirits)

    55

    01-Sep-07

    Frozen Meals - MOW (CBC)

    560

    01-Oct-07

    #

     

    Overhead Projector Consumables (CBC)

    24

    01-Oct-07

    #

     

    Catering Disposables (CBC)

    100

    01-Oct-07

    #

     

    TV's, Stands & Video Equipment (CBC)

    200

    01-Oct-07

    #

     

    Thin Client Devices

    200

    01-Oct-07

     

    PC Components/Peripherals

    300

    01-Oct-07

     

    Office Books (CBC)

    28

    01-Oct-07

    #

     

    Electricity - Unmetered Sites

    300

    01-Oct-07

     

    Electricity - Small Sites (CBC)

    2,800

    01-Oct-07

     

    Gas (CBC)

    10,000

    01-Nov-07

    #

    Electricity - Large Sites

    5,000

    01-Nov-07

     

    Pencils

    154

    01-Nov-07

     

    Poly Chairs and Stools (CBC)

    185

    01-Nov-07

    #

     

    First Aid Training

    30

    01-Dec-07

     

    Flavoured Milk (CBC)

    54

    01-Dec-07

    #

     

    Sugar Paper (CBC)

    47

    01-Dec-07

    #

     

    Wash Room Paper Disposables (CBC)

    400

    01-Dec-07

    #

     

    Multimedia Projectors/Interactive White Boards (CBC)

    200

    01-Jan-08

    #

     

    Software (CBC)

    1,100

    01-Jan-08

    #

     

    Personal Computers

    8,000

    01-Jan-08

     

    Removals

    150

    01-Jan-08

     

    Grounds Maintenance - NE Area 1 - Non-Ed

    42

    01-Jan-08

     

    Grounds - Old Basing House & Grange Farm

    30

    01-Jan-08

     

    Computer Printers/Scanners (CBC)

    400

    01-Jan-08

    #

     

    Residential Furniture (CBC)

    150

    01-Jan-08

    #

     

    Furniture - Office Desking & Seating (CBC)

    1,200

    01-Jan-08

    #

     

    Staging & Audience Systems

    140

    01-Jan-08

     

    Metal Furniture (CBC)

    200

    01-Jan-08

    #

     

    Grounds Maintenance - Basingstoke

    226

    01-Jan-08

     

    Education Diaries (CBC)

    39

    01-Jan-08

    #

     

    Grounds Maintenance - Central C3 - Romsey

    95

    01-Jan-08

     

    Grounds Maintenance - NE Area 2 - Non-Ed

    20

    01-Jan-08

     

    Vehicle Purchase (CBC)

    1,000

    01-Jan-08

    #

     

    Photocopy Paper (CBC)

    800

    01-Feb-08

    #

     

    Curtains and Blinds

    200

    01-Mar-08

     

    Disability Living Aids (CBC)

    440

    01-Mar-08

    #

     

    Photocopying Equipment

    5,500

    01-Apr-08

    Black Waste Sacks (CBC)

    69

    01-Apr-08

    #

     

    Corporate Stationery (CBC)

    365

    01-Apr-08

    #

     

    Library Books (CBC)

    725

     

    01-Apr-08

    #

     

    Library Audio Visual Materials (CBC)

    220

     

    01-Apr-08

    #

     

    Art Brushes (CBC)

    25

     

    01-Apr-08

    #

     

    Milk and Morning Goods

    400

     

    04-Apr-08

     

    Research Services

    180

     

    01-Jun-08

     

    Science Equipment & Materials (CBC)

    55

     

    01-Jun-08

    #

     

    Tyres and Tubes (CBC)

    100

     

    01-Jun-08

    #

     

    Childcare Vouchers - Salary Sacrifice

    300

     

    01-Jun-08

     

    Occupational Health Physician Services

    81

     

    01-Jul-08

     

    Commercial Laundry Equipment (CBC)

    150

     

    01-Jul-08

    #

     

    Pulpboard (CBC)

    42

     

    01-Jul-08

    #

     

    Electric Lamps & Tubes (CBC)

    30

     

    01-Aug-08

    #

     

    Confectionery & Snacks

    400

     

    01-Sep-08

     

     

     

     

     

    (c)

    Single Site/External Contracts

     

     

     

     

     

     

     

     

     

    Cleaning - Fort Hill School

    63

     

    01-Apr-07

    *

     

    Cleaning - John Hanson Community School

    85

     

    01-Apr-07

    *

     

    Cleaning - Purbrook Park School

    71

     

    01-Apr-07

    *

     

    Cleaning - Quilley School of Engineering

    40

     

    01-Apr-07

    *

     

    Cleaning - Robet May's School

    98

     

    01-May-07

    *

     

    Cleaning - Yateley School

    130

     

    01-May-07

    *

     

    Cleaning - Eggars School

    48

     

    14-May-07

    *

     

    Cleaning - Cranbourne School

    95

     

    30-May-07

    *

     

    Cleaning - Bishop Challoner School

    70

     

    01-Jun-07

    *

     

    Cleaning - Toynbee School

    72

     

    24-Jun-07

    *

     

    Cleaning - Mountbatten School

    56

     

    01-Jul-07

    *

     

    Cleaning - Hiltingbury Infant and Junior School

    22

     

    25-Jul-07

    *

     

    Cleaning - Thornden School

    72

     

    25-Jul-07

    *

     

    Cleaning - Hamble Community Sports College

    154

     

    25-Jul-07

    *

     

    Cleaning - Brookfield Community School

    108

     

    01-Aug-07

    *

     

    Cleaning - Kings School

    109

     

    01-Sep-07

    *

     

    Catering - Crestwood School

    66

     

    01-Sep-07

    *

     

    Cleaning - Test Valley School

    64

     

    01-Sep-07

    *

     

    Catering - Portchester School

    97

     

    01-Sep-07

    *

     

    Catering - Cranbourne School

    137

     

    01-Sep-07

    *

    Catering - Fairfields Primary School

    62

     

    01-Sep-07

    *

    Catering - Hamble Community Sports College

    125

     

    01-Sep-07

    *

    Catering - Warblington School

    50

     

    01-Sep-07

    *

     

    Transport - Barton Peveril College

    475

     

    01-Sep-07

    **

     

    Cleaning - Park Community School

    87

     

    03-Sep-07

    *

     

    Cleaning - Noadswood School

    61

     

    01-Jan-08

    *

     

    Grounds Maintenance - Henry Cort School

    16

     

    01-Jan-08

    *

     

    Security - Sparsholt College

    75

     

    01-Jan-08

    **

     

    Cleaning - Queen Mary's College

    163

     

    01-Mar-08

    **

     

    Catering - Gosport Discovery Centre

    60

    01-Mar-08

     

    Cleaning - Portchester School

    67

     

    17-Mar-08

    *

     

    Catering - Hampshire Fire and Rescue HQ

    100

     

    01-Apr-08

    **

     

    Catering - Eastleigh College

    200

     

    01-Apr-08

    **

     

    Cleaning - Vyne School

    75

     

    01-May-08

    *

     

    Cleaning - Calshot Activities Centre

    55

     

    30-May-08

     

    Cleaning - Swanmore School

    84

     

    22-Jul-08

    *

     

    Cleaning - Crestwood College

    55

     

    23-Jul-08

    *

     

    Cleaning - Warblington School

    80

     

    25-Jul-08

    *

     

    Cleaning - Alton College

    108

     

    01-Aug-08

    **

     

    Cleaning - Hayling School

    52

     

    01-Aug-08

    *

     

    Cleaning - South Downs College

    200

     

    01-Aug-08

    **

     

    Catering - Testbourne School

    88

     

    28-Aug-08

    *

     

    Cleaning - Testbourne School

    67

     

    30-Aug-08

    *

     

    Catering - Cove School

    87

     

    01-Sep-08

    *

     

    Catering - Queen Mary's College

    375

     

    01-Sep-08

    **

     

    Catering - The Hurst Community School

    66

     

    01-Sep-08

    *

     

    Cleaning - Mill Chase Community School

    77

     

    01-Sep-08

    *

     

    Catering - Eggar's School

    78

     

    01-Sep-08

    *

     

    Catering - Costello Technology College

    105

     

    01-Sep-08

    *

     

    Transport - Itchen College

    60

     

    01-Sep-08

    **

     

    Catering - Bishop Challoner School

    73

     

    01-Sep-08

    *

     

    Catering - Robert May's School

    93

     

    01-Sep-08

    *

     

    Catering - Mountbatten School & Language College

    150

     

    01-Sep-08

    *

     

    Catering - Fort Hill Community School

    58

     

    01-Sep-08

    *

     

    Catering - Brighton Hill Community College

    94

     

    01-Sep-08

    *

     

    Catering - The Connaught School

    98

     

    01-Sep-08

    *

    *

    Single site contracts awarded by governing bodies.

    **

    Contracts wholly for external customers and subject to decision by the authorities concerned.

    #

    Contracts let by other Consortia Member Authorities