Archived decisions

AT A MEETING of the BUILDINGS, LAND AND PROCUREMENT PANEL of the County Council held at The Castle, Winchester on 20 March 2007.

Councillors:

p M.J. Woodhall (Chairman)

168 APOLOGIES FOR ABSENCE

Apologies for absence were received from Councillors R.J. Baulk, A. Evans, D.A. Kirk and A. Weeks

169 DECLARATIONS OF INTEREST

Members were mindful that, where they believed they had a personal or personal prejudicial interest in any matter to be considered at the meeting, they should normally at the time of the debate declare their interest, and having regard to the circumstances described in paragraphs 9, 10, 11 and 12 of the County Council's Code of Conduct, consider whether to leave the meeting whilst the matter was discussed. No declarations of interest were made under this item.

170 MINUTES

The Minutes of the meeting held on 23 January 2007 were confirmed as a correct record and signed by the Chairman.

Arising thereon:

Minute 161 - Asset Management Strategy for School Swimming Pools

In response to a Member's request, the Director of Property, Business and Regulatory Services undertook to report to a future meeting of the Panel about the costs associated with the energy consumption of existing school swimming pools.

171 CHAIRMAN'S COMMUNICATIONS

There were no Chairman's communications made under this item.

172 DEPUTATIONS

No deputations had been notified under Standing Order 21.

173 PROJECT APPRAISAL - B3058 STATION ROAD SOUTH AND MALLARD COURT, NEW MILTON

The Panel considered the report of the Director of Environment (Item 6 in the Minute Book refers) detailing a project appraisal to implement a scheme to improve accessibility on Station Road South and Mallard Court, New Milton.

RESOLVED:

That the Executive Member for Policy and Resources be advised to approve the Project Appraisal to implement the B3058 Station Road South and Mallard Court, New Milton Scheme, at an estimated cost of £729,000.

174 PROJECT APPRAISAL - A340 ALDERMASTON ROAD, BASINGSTOKE - IMPROVEMENTS

The Panel considered the report of the Director of Environment (Item 7 in the Minute Book) detailing a project appraisal to carry out a number of improvements on Aldermaston Road, Basingstoke.

RESOLVED:

That the Executive Member for Policy and Resources be advised to approve:

(a) the Project appraisal to carry out the following improvements at the A340 Aldermaston Road and A340/A339 Ringway Interchange at an estimated cost of £4.5 million:


· installing traffic signals on all six approach arms of the roundabout junction with additional carriageway widening;


· widening the A340 Aldermaston Road to dual carriageway from Priestley Road to the roundabout junction with two lanes in both directions;


· providing pedestrian footways on Popley Way northwards from Abbey Road, on Oakridge Road from Osborne Close to the roundabout and southwards along Aldermaston Road South to Hubbard Road;


· undertaking essential major maintenance works to the existing roundabout carriageway and road drainage network; and


· reconsidering the provision of a bus lane southbound only from Priestley Road to the roundabout junction, utilising one of the two proposed lanes, at a time in the future;


(b) procurement of a joint contract for the improvements at the A340 Aldermaston Road and A340/A339 Ringway Interchange in conjunction with the Merton Rise (Contract 3) Infrastructure Works.

175 PROPOSED HIGHWAY CONTRACT STRATEGY PRINCIPLES

The Panel considered the report of the Director of Environment (Item 8 in the Minute Book) summarising the work completed on the review of procurement within the Environment Department and setting out the contract strategy now being implemented for highway-related procurement. It was clarified that an earlier report to the Panel on "Construction Related Procurement Indicators" had been presented on 13 October 2005 and not on 11 July 2006 as mentioned in the report to this meeting.

RESOLVED:

That the proposals and way forward as set out in the report be supported.

176 AMERY HILL SCHOOL, ALTON

The Panel considered the report of the Director of Property, Business and Regulatory Services (Item 9 in the Minute Book) detailing a refurbishment scheme at this secondary school.

RESOLVED:

That the Executive Member for Policy and Resources be advised to approve the refurbishment scheme at Amery Hill Secondary School, Alton at an estimated cost of £519,000, excluding fees.

177 BAYCROFT SCHOOL, FAREHAM

The Panel considered the report of the Director of Property, Business and Regulatory Services (Item 10 in the Minute Book) detailing a project appraisal for a classroom extension at this school.

RESOLVED:

That the Executive Member for Policy and Resources be advised to approve the design project appraisal for the scheme at Baycroft School, Fareham at an estimated cost of £585,000, excluding fees.

178 BURNHAM COPSE PRIMARY SCHOOL, BASINGSTOKE

The Panel considered the report of the Director of Property, Business and Regulatory Services (Item 11 in the Minute Book) detailing a project appraisal for a one form entry Primary school at the former Burnham Copse Junior school.

RESOLVED:

That the Executive Member for Policy and Resources be advised to approve the scheme to provide a one-form entry Primary school at the former Burnham Copse Junior School, at an estimated cost of £2,424,000, excluding fees.

179 DOWD'S FARM PRIMARY SCHOOL, HEDGE END

The Panel considered the report of the Director of Property, Business and Regulatory Services (Item 12 in the Minute Book) detailing a project appraisal for a new one form entry Primary school at Dowd's Farm, Hedge End.

RESOLVED:

That the Executive Member for Policy and Resources be advised to approve the scheme to provide a one-form entry primary school at Dowd's Farm, Hedge End, at an estimated cost of £4,367,000, excluding fees.

180 KINGS COPSE PRIMARY SCHOOL, HEDGE END

The Panel considered the report of the Director of Property, Business and Regulatory Services (Item 13 in the Minute Book) detailing a project appraisal for a new one form entry primary school with a visual impairment resource provision unit to replace the existing school on the Kings Copse site in Hedge End.

RESOLVED:

That the Executive Member for Policy and Resources be advised to approve the scheme at Kings Copse Primary School, at an estimated cost of £4,519,000, excluding fees.

181 STAUNTON COMMUNITY SPORTS COLLEGE, HAVANT

The Panel considered the report of the Director of Property, Business and Regulatory Services (Item 14 in the Minute Book) detailing a scheme to refurbish the existing sports hall and changing rooms at this college. Councillor Mrs J. Porter raised some issues of detail about changing facilities for young women in school sports. It was suggested that the Director of Property, Business and Regulatory Services make arrangements with Councillor Mrs J. Porter to discuss further with Property Services.

RESOLVED:

That the Executive Member for Policy and Resources be advised to approve the scheme to refurbish the existing sports hall and changing rooms at Staunton Community Sports College, at an estimated cost of £634,000, excluding fees.

182 BISHOP'S WALTHAM WORKSHOP

The Panel considered the report of the Director of Property, Business and Regulatory Services (Item 15 in the Minute Book) detailing a scheme to provide a purpose-built replacement vehicle maintenance workshop and associated facilities at Bishop's Waltham.

RESOLVED:

That the Executive Member for Policy and Resources be advised to approve the scheme to provide a purpose-built replacement vehicle maintenance workshop and associated facilities, at Bishop's Waltham at an estimated cost of £542,000, excluding fees.

183 STRATEGY FOR THE BUILT ESTATE

The Panel considered the report Director of Property, Business and Regulatory Services (Item 16 in the Minute Book) identifying the key objectives against the Strategy for the Built Estate for the coming financial year and against this framework detailing the proposals for the revenue allocation of maintenance, capital repairs and New Deal for Schools (NDS) funds.

RESOLVED:

That the Executive Member for Policy and Resources be advised to approve:

(a) the adoption of the strategy and objectives for 2007/08;


(b) the proposals relating to the distribution of the capital repairs contingency towards Corporate Risk Assessment areas of work due to be presented to the Panel on 26 June 2007;


(c) that further reports on the Strategic Property Review be presented to future Panel meetings.

184 CAPITAL REPAIRS BUDGET 2006/07 AND 2007/08

The Panel considered the report of the Director of Property, Business and Regulatory Services (Item 17 in the Minute Book) detailing the level of commitment against the 2006/07 allocations, proposals for the re-profiling of the overall total within financial years, outlining the budget provision for 2007/08 and seeking approval for the addition of schemes to the programme of capital repairs and NDS Condition Fund in 2007/08.

RESOLVED:

That the Executive Member for Policy and Resources be advised to approve:

(a) the level of budgetary commitment in 2006/07;


(b) the proposed allocation of the 2007/08 capital repairs budget;


(c) the proposed re-profiling of resources between 2007/08 and 2008/09;


(d) the additions to the capital repairs and NDS Condition Fund programme as detailed in paragraph 4.1 to the report.

185 REVENUE REPAIRS BUDGET 2006/7 AND 2007/8

The Panel considered the report of the Director of Property, Business and Regulatory Services (Item 18 in the Minute Book) updating the Panel on the revenue budget position for 2006/07 and proposing the allocation of the budget for 2007/08.

RESOLVED:

That the Executive Member for Policy and Resources be advised to approve:

(a) the predicted outturn against the 2006/07 budget;


(b) the budget allocations for 2007/08 set out in Appendix 2 to the report.

186 PROCUREMENT INITIATIVES

The Panel considered the report of the Director of Property, Business and Regulatory Services (Item 19 in the Minute Book) summarising the actions taken during 2006/07, analysing the outcomes and seeking approval to further procurement initiatives and developments for 2007/08 and beyond.

RESOLVED:

That the Executive Member for Policy and Resources be advised to approve:

(a) projects to be undertaken through the Framework for Major Schemes as identified in Appendix 1 to the report;


(b) the procurement initiatives that have been implemented this year as set out in Appendix 2 to the report;


(c) not extending the Hampshire Framework for Major Schemes and Programmes of Work and to procure future major schemes through the South East Centre of Excellence (SECE) Framework for Major Schemes;


(d) procuring the Primary Capital Pathfinder project through the SECE Framework for Major Schemes and Tier 2 Framework;


(e) the progress in establishing Hampshire cluster second and third Tier Frameworks;


(f) establishing consultancy arrangements through the SECE;


(g) procuring consultancy arrangements directly where these are required to meet the County Council's project requirements;


(h) the proposed procurement initiatives set out in Appendix 3 to the report relating to:


· Second tier framework (SME) pilots - Projects proposed for 2007/08


· Roofing framework - development of the arrangements and negotiated projects proposed for 2007/08


· Hard landscaping framework - Proposed new arrangements


· External redecoration - 2007/08 packages of work


· Temporary Buildings Term Contract - update


· Reactive Maintenance Term Contract - extension of pilot contracts


· Engineering Maintenance Term Contracts - update


· Building Control Consultancy - extension of current arrangements


· Children's Centre Programme - procurement proposals


· Swanwick Lodge Secure Unit - improvement works


· Nuance Global House, Eastleigh - refurbishment and fit out


· Capital House - refurbishment and fit out


· Parkway House - Call Centre works


· Froxfield Infant School - installation of Homelodge building


· Norwood Primary School Children's Centre - alterations


· NDS schemes - use of named subcontractor


· Park Primary Children's Centre - extension


· Brookfield Community School - SAI and food technology works


· Oakridge Infant School - recladding and extension


· Osborne School- remedial works


· West Meon Primary School - extension


(i) The performance assessment for projects completed during 2006/07

187 YATELEY SCHOOL - COMBINED HEAT AND POWER FEASIBILITY

The Panel considered the report of the Director of Property, Business and Regulatory Services (Item 20 in the Minute Book) detailing the results of the feasibility study into the viability of using Combined Heat and Power (CHP) to provide electrical energy and heat to the buildings comprising the Yateley School campus. The Panel congratulated those officers involved with this new technology and looked forward to its possible future applications.

RESOLVED:

That the Executive Member for Policy and Resources be advised to approve:

(a) that Combined Heat and Power (CHP) be not adopted for the Yateley School campus;


(b) that the Director of Property, Business and Regulatory Services produce a strategy of investment in the site to reduce CO2 emissions and energy use, and improve the condition of the buildings and engineering services.

188 MAJOR PROJECTS UPDATE - ASHBURTON COURT AND EVEREST COMMUNITY COLLEGE

The Panel considered the report of the Director of Property, Business and Regulatory Services (Item 21 in the Minute Book) providing an update on the Ashburton Court and Everest Community College projects.

RESOLVED:

That the Executive Member for Policy and Resources be advised to note:

(a) the progress with the Ashburton Court project and the issuing of an Advance Order to Nolan Davis for the decant enabling works at Nuance Global House, Eastleigh and Capital House, Winchester;


(b) the progress with the Everest Community College project and the arrangements for an official opening in the autumn 2007.

189 COUNTY SUPPLIES CONTRACTING ACTIVITY

The Panel considered the report of the Director of Property, Business and Regulatory Services (Item 22 in the Minute Book) detailing the expected programme of contracting activity to be undertaken by County Supplies and the Corporate Procurement team for the period through to September 2008.

RESOLVED:

That the Executive Member for Policy and Resources be advised to approve the schedule of forthcoming contracts for the period up to September 2008 as detailed in Appendix 1 to the report.

190 EXCLUSION OF PRESS AND PUBLIC

RESOLVED:

That in relation to the items set out in Minutes 191 and 192 below, the press and public be excluded from the meeting, as it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the public were present during the items there would be disclosure to them of exempt information within paragraph 3 of Part 1 of Schedule 12A to the Local Government Act 1972, and further that in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information, for the reasons set out in the two reports concerned.

191 MERTON RISE - PHASE II MARKETING

The Panel considered an exempt presentation from the Director of Property, Business and Regulatory Services and supported the outcomes of the Phase II Marketing Plan at this site.
[SUMMARY OF AN EXEMPT MINUTE]

192 TERM ENGINEERING CONTRACTS

The Panel considered and approved the exempt report of the Director of Property, Business and Regulatory Services (Item 25 in the Minute Book) concerning the appointment of contractors to the engineering term maintenance contract for geographical areas A, B and C.
[SUMMARY OF AN EXEMPT MINUTE]