Archived decisions
Hampshire Fire and Rescue Authority Human Resources Committee Item 8 20 April 2007 Establishment Report of the Chief Officer |
Contact: T/ACO Charlie House - Head of Human Resources Tel: 023 644000 ext 2346 |
1 |
Summary |
1.1 |
This report brings the Committee up to date on the authorised and actual establishment, as of 28 February 2007. This takes account of any efficiency savings or deletions of posts, successful budget bids or variations within the Service's authorised establishment level since previous changes to establishment under delegated powers were reported to the Human Resources Committee on 2 February 2007. This report identifies any further variations across all employee groups within the time period 1 January 2007 to 28 February 2007. Note: This report is in line with previous reports using a tabular format to show post changes. |
1.2 |
The authorised establishment level is defined as the level of establishment approved by the Fire and Rescue Authority. |
1.3 |
The actual establishment level over the year is influenced by the planned recruitment to vacancies, difficulties in recruitment and retention, retirements, terminations, resignations, long term absences due to sickness and injury. |
2 |
Recommendation |
2.1 |
That the Human Resources Committee notes the changes to the establishment under the Chief Officer's delegated powers, contained within this report. |
3 |
Establishment Management |
3.1 |
Establishment management is an important aspect of our human resources strategy and workforce planning. It informs our longer term planning for recruitment, assessment and development centre activities, career development and accelerated promotion programmes. Performance management and personal development plans are also influenced by how we manage our establishment. |
3.2 |
The duties and responsibilities of posts within the organisation continue to be reviewed against changing service delivery requirements aligned to the Service's Integrated Risk Management Plan (IRMP), new legislation and central government initiatives. |
4 |
Authorised and Actual Establishment as at 28 February 2007 | ||||||||||||||
4.1 |
The tables below reflect the authorised establishment figures as at 28 February 2007 in different employment groups. Externally/other funded posts are reflected below and as a part of a separate table where they exist to enable the authority to monitor this aspect individually. The actual establishment figures include these externally/other funded posts. Full time equivalent (FTE) posts are indicated where appropriate. | ||||||||||||||
Note: Grey Book posts are listed in the role structure which was implemented wef 1 April 2006. | |||||||||||||||
Wholetime Establishment | |||||||||||||||
Role |
Scope Of Role |
Authorised Establishment (Head Count) |
Externally/ Other Funded Posts (Head Count) |
Actual Establishment (Head Count) | |||||||||||
Principal Officers |
3 |
0 |
3 | ||||||||||||
Assistant Chief Officers |
0 |
1 |
1 * | ||||||||||||
Area Managers |
B |
4 |
1 |
4 | |||||||||||
A |
0 |
0 |
0 | ||||||||||||
Group Managers |
B |
12 |
7 |
21 | |||||||||||
A |
19 |
1 |
18 | ||||||||||||
Station Managers |
B |
33 |
9 |
35 | |||||||||||
A |
9** |
6 |
23 | ||||||||||||
Watch Managers |
B |
83** |
5 |
63.5 | |||||||||||
A |
19** |
5 |
40 | ||||||||||||
Crew Managers |
95** |
6 |
104 | ||||||||||||
Firefighters |
487 |
4 |
491 (inc. 12 trainees)*** | ||||||||||||
Total |
764** |
45***** |
803.50 (5.5 headcount under establishment) | ||||||||||||
* Area Manager (Risk and Safety Management) is a temporary promotion due to non appointment of a replacement Head of Human Resources. This arrangement will continue until April 2007. | |||||||||||||||
** Please note the total establishment figure has increased by 5 FTE since the last report. The following is a summary of the changes that have occurred to make up this figure: - 1 x Station Manager Post created as the Central Services Manager. This post will ultimately become a green book position, but an initial Grey Book appointment has been made to set up the arrangements for the management of the personnel reserve and restructure this team. Post Ref no. 50053186 - Watch Manager `B' increase of 8 FTE and Watch Manager `A' decrease of 8 FTE. This change has resulted following a submission from the Watch Managers at Fareham and Copnor stations for their roles to be re-evaluated. The job evaluation procedures were followed and this resulted in a change to the `scope' of the role. - Crew Managers (Basingstoke Fire Station). Establishment increased by 1 crew manager per watch (4 FTE) to compensate for the loss of the rider station officer posts. | |||||||||||||||
***A small trainee firefighters' course commenced on 8 January 2007 consisting of 12 FTE. This is reflected in the total number of firefighters actually employed in order to offset our predicted leavers during the duration of the course. Due to predicted retirements, leavers and other staff movements during the course of the year we anticipate that this number will be back to the established level by the end of 2007. | |||||||||||||||
**** The current distribution of managers is based on the existing personnel that held the posts as at the point of change from rank to role i.e. 1 April 2006. Over time the Service will manage the movement of personnel, via the appointments, transfers and promotions (ATP) process, to ensure we move back towards the establishment levels. The `A' and `B' positions are within the same role, although the size/scope of the role differs. `B' positions attract a higher rate of pay. | |||||||||||||||
*****Based on the headcount figures above for this period we have a total of 45 posts that receive external or other funding, an increase of 1 FTE over the previously reported numbers. The following is a summary of these posts and the changes during this period: | |||||||||||||||
Externally/Other Funded Posts Breakdown (Grey Book) | |||||||||||||||
The following details new posts that are to be externally or alternatively funded, the funding source and end date. These changes have occurred during the period 1 January 2007 to 28 February 2007. | |||||||||||||||
Post Title/Area |
Funding Source |
Start/End Date | |||||||||||||
Assistant Fire Resilience Co-ordinator 50054726 (New) |
DCLG fully funded. Initially a six month secondment for which an HFRS employee has been selected. |
1 January 2007 | |||||||||||||
Rural Safety Officer 50043050 |
Details of the funding arrangements for this post have previously been reported, but this post has now been amended from a Crew Manager to Watch Manager `A' position. This is an experimental temporary post which will be funded by sponsorship, partnership agreements, grants and income generation for an initial period of 1 year. Costs to be aneutral |
31 August 2007 | |||||||||||||
Total |
2 FTE, 1 additional Full Time Equivalent |
||||||||||||||
The following is a summary of all other existing Externally/Other Funded (Grey Book) arrangements that are in place: | |||||||||||||||
Post Title/Name/Area/ Position Number |
Funding Source |
End Date | |||||||||||||
Temporary Assistant Chief Officer 50036721 |
Head of HR vacancy |
April 2007 | |||||||||||||
Area Manager Regional Secondment South East HR Partnership 50036966 |
SE HR Partnership Arrangement amended, post will discontinue wef 31 May 2007. |
31 May 2007 | |||||||||||||
Group Manager `B' internal secondment to HR. 50022533 |
Secondment to support the retained IRMP objective and pay and allowances review project arising out of Grey Book job evaluation. Funding from the modernisation budget. |
31 March 2007 | |||||||||||||
Group Manager `B' Internal secondment for RCC and Firelink projects. 50038764 |
Group Manager seconded to this project to address the `operational' issues that are outside the remit of the existing GFCO. 53K provided by the DCLG under the New Burdens Budget for this financial year. |
2 May 2008 | |||||||||||||
Group Manager ` B' internal secondment shift pattern project 50032439 |
Internally funded from modernisation reserve |
31 March 2007 | |||||||||||||
Group Manager `B' HR Support Managers (2 posts) 4007627/4007628 |
As part of MMR review these posts were designated as Station Manager A posts, but a business case submitted to maintain initially as Group Manager positions. One post is being used to undertake the RDS review and the other to manage the Equalities team. |
April 2007and May 2007 | |||||||||||||
Group Manager `A' TFS Project Officer 50051683 |
Temporary arrangement extended to 31.3.2007. Funding provided by retirement of GM Reeves in TFS team. Temporary chain extended to 31.3.2007 |
31 March 2007 | |||||||||||||
Regional Fire and Resilience Co-ordinator T/Group Manager 50018784 |
A new regional post has been created which is not a HFRS specific temporary role, although the successful candidate is substantively a Station Manager in Hampshire. This is a Regional appointment funded by the DCLG until 31.3.2007. |
31 March 2007 | |||||||||||||
Station Manager (1 x `B' and 1 x Group Manager `A' posts) secondment to DCLG 50005760 50015869 |
DCLG 50005760 - Request received and approved from DCLG to increase this secondment arrangement to GM'A' salary rates wef September 2006 |
30 June 2007 23 February 2007 | |||||||||||||
Station Manager `B' Arson Task Force Officer 50038337 |
Pump priming funding has been received from HCC to establish an Arson Task Force, in partnership with Hampshire Constabulary, to tackle arson across the county. |
31 August 2007 | |||||||||||||
Temporary New Dimensions Regional Project Officer SM `B' 50051523 |
Station Manager `B' post. DCLG funding to 31.3.2007 |
31 March 2007 | |||||||||||||
Temporary IRMP Project Manager SM `A' 50054471 |
Principal Officers' decision to second to a temporary non established/non funded post to assist in the project management and production of the revised IRMP. |
16 October 2006 to 31 March 2007 | |||||||||||||
Central Services Manager SM'A' 50053186 |
Post approved and funded from MMR efficiency savings: SMT 4 Sept 2006, PO's 14.9.2006 This post will ultimately be a green book position but is initially being established as a Station Manager `A' position. |
15 January 2007 | |||||||||||||
Senior Group Training Instructor (SM'A') 50047415 |
Trial arrangement funded by a vacant WM'B' position that has been held open in the training centre for a period of 4 months, which will fund the difference in pay rates. Cost aneutral. No additional increase in establishment levels. |
31 March 2007 | |||||||||||||
Station Manager `A' Fire Safety Engineer 50036178 |
AFD Reduction Strategy. Internal secondment. Will eventually become green book post. |
31 July 2007 | |||||||||||||
Station Manager `A' MIRG Officer 50038707 |
Funded by keeping alternative CFS post for a CFS Group Support Manager vacant. |
31 March 2007 | |||||||||||||
Station Manager `A' secondment partnership support Southampton City Council 50028611 |
Southampton City Council |
13 June 2007 | |||||||||||||
Station Manager `B' training co-ordination and audit (non grey book specific role) 40009028 |
Funding from NVQ income |
Review 31 March 2007 | |||||||||||||
Station Manager `A' Business Education Unit Manager (non grey book specific role) 40009030 |
Business Education income |
31 March 2007 | |||||||||||||
Station Manager `B' USAR 50024782 |
DCLG |
Reviewed annually | |||||||||||||
Station Manager `B' secondment HCC Partnership Liaison Officer 50014036 |
Hampshire County Council (HCC) Funding extended to 31 October 2007 |
Funding extended to 31 October 2007 | |||||||||||||
Station Manager `A'- Secondment MCA Liaison 50024789 |
Maritime Coastal Agency (MCA) Request approved to extend secondment until 31 March 2008 |
31 March 2008 | |||||||||||||
Watch Manager `B' (2 posts) Internal secondment for Command Training (non establishment posts) 50037406/50037407 |
PO's meeting of 23/3/06 agreed to second 2 x WM'B' to SHQ Training Centre to develop Command Training. |
31 March 2007 | |||||||||||||
Watch Manager (3 posts) USAR 50016815 50024781 50024783 |
DCLG |
Reviewed annually | |||||||||||||
Watch Manager (2 posts) Business Education Training 40009169 40009170 |
Business Education income |
31 March 2007 | |||||||||||||
Watch Manager Safety Compliance Officer 50039927 |
Temporary position for two years. |
23 January 2008 | |||||||||||||
Central Services Crew Manager |
Crew Manager (General Duties Assistant) approved as central services restructure. To be filled initially by a crew manager for 6 months. |
To be confirmed | |||||||||||||
Community Link Officer (Crew Manager) 50042275 |
One year temporary arrangement, funded by Portsmouth City Council. |
31 August 2007 | |||||||||||||
Crew Manager (3 posts) USAR 50016806 50028368 50028369 |
DCLG |
Reviewed annually | |||||||||||||
Crew Manager Communications Facilitator 50021744 |
Funded from Modernisation budget until 31.3.07 then to be reviewed. |
End 31 March 2007 | |||||||||||||
Crew Manager CFS Waterlooville 50042923 |
Funded from Waterlooville changes |
1 April 07 | |||||||||||||
FF* CFS Waterlooville 50042924 |
Funded from Waterlooville changes *Following a job evaluation of this post in September 2006, it was evaluated as a crew manager post |
1 April 07 | |||||||||||||
FF (3 posts) USAR 50036968 53336967 50028370 |
ODPM |
Reviewed annually | |||||||||||||
Total |
43 headcount |
||||||||||||||
Note 1: End dates may be reviewed depending on funding/Project/Task need. Any that have changed during this period have been highlighted with Bold text. Note 2: The USAR posts above are those posts which are on a full time contract to provide UK based support, although all the above team members have retained USAR contracts as well. Funding is provided by DCLG as per their requirements, it is reviewed annually with no end date given. | |||||||||||||||
Retained Duty System Establishment - Represented as 24 hour cover units (See Note 1 Below) Grey Book | |||||||||||||||
Role |
Authorised Establishment (FTE) |
Actual Establishment (FTE) | |||||||||||||
Watch Manager A |
46 |
57.25 | |||||||||||||
Crew Manager |
112 |
97.75 | |||||||||||||
Ff |
470 |
447 | |||||||||||||
Total |
628 |
602 (26 Full Time Equivalent under establishment) | |||||||||||||
| |||||||||||||||
Note 1: Retained cover is measured in units with 1 unit equalling a period of full cover 1 FTE, a part unit equals 0.75 cover FTE. Actual establishment figures includes 4 x Animal Rescue specialists that also undertake retained duties. Note 2: Increase in actual establishment from 599.25 FTE to 602 FTE, although overall 26 FTE under establishment. This is a further improvement in the number of Retained Duty System crew members. | |||||||||||||||
Externally Funded Team Funded by ODPM - Urban Search and Rescue Team (UK Team - On Retained USAR Contracts) Grey Book | |||||||||||||||
Authorised Establishment (Head Count) |
Externally/Other Funded (Head Count) |
Actual Establishment (Head Count) | |||||||||||||
0 |
33 |
33 | |||||||||||||
Note 1: As recorded under the wholetime establishment externally/other funded posts, 10 posts also have one of the above 33 USAR retained contracts. The USAR retained employees provide cover in a similar way to retained duty system employees. However, they are shown above as head count only. | |||||||||||||||
Control Establishment (Grey Book) | |||||||||||||||
Authorised Establishment FTE |
Externally/ Other Funded |
Actual Establishment FTE | |||||||||||||
40* |
4** |
39.5 | |||||||||||||
* This figure excludes 1 Full Time Equivalent for the post of Database Co- Ordinator (CCC) that is included under the green book establishment. | |||||||||||||||
6 |
Financial Implications |
All posts are being funded by the existing budget arrangements, which where advised includes external/other funding. | |
7 |
Consultation |
This report has been compiled in conjunction with the finance department and aligns with the information forwarded to the Finance and General Purposes Committee. | |
8 |
European Convention on Human Rights and the Human Rights Act 1998 |
The proposals within this report are compatible with the provisions of the European Convention on Human Rights and the Human Rights Act 1998 and considered in the light of the Race Relations (Amendment) Act 2000. | |
Section 100D - Local Government Act 1972 - Background Papers The following documents disclose the facts or matters on which this report, or an important part of it, is based and has been relied upon to a material extent in the preparation of the report. None Note: The list excludes: (1) Published works (2) Documents that disclose exempt or confidential information as defined in the Act | |
laj/C/H/HFRA HR 20 4 07
27 March 2007