Hampshire County Council Executive Member for Adult Social Care Item 6 16 May 2007 Hampshire Integrated Community Equipment Service - alterations to proposed alternative premises Report of the Director of Adult Services

Contact: Martin Garbett 01962 83 3013 [email protected]

1. Summary:

1.1 That the following decision is sought:

That approval be given to the design project appraisal for the Hampshire Integrated Community Equipment Service proposed new premises in Basingstoke at an estimated cost of £401,000, excluding fees.

2. Reason

2.1 The adaptations to this building will allow for effective administration, storage and decontamination (cleaning service) to ensure timely provision of equipment to disabled, frail and elderly citizens, recycling and re-issuing most of the equipment. The service supports all three of the corporate priorities; Hampshire safer and more secure for all, Maximising well-being and Enhancing our quality of place.

3. Other Options considered and rejected:

3.1 The need for the facilities provided by this scheme has been identified as a priority and the works set out in the design project appraisal are considered to be the most appropriate and cost-effective way of meeting that need.

4. Conflicts of Interest declared by the decision maker or other Executive member consulted - none

5. Dispensation granted by the Standards Committee - none

6. Reason(s) for the matter being dealt with if urgent - not applicable

Approved by:

Councillor Patricia Banks

Executive Member for Adult Social Care Date:

Hampshire County Council Executive Member for Adult Services Item 6 16 May 2007 Hampshire Integrated Community Equipment Service - alterations to proposed alternative premises Report of the Director of Adult Services

Contact: Martin Garbett Ext: 334 3013

e-mail: [email protected]

1	Summary
1.1	This report seeks approval for the internal alterations to the proposed alternative premises required for the Hampshire Integrated Community Equipment Service. Terms for the grant of a lease to Hampshire County Council in respect of the new premises in Basingstoke have been agreed in accordance with Policy and Resources Executive Member approval on 31 January 2006. The lease is due to be finalised shortly. The service supports all three of the corporate priorities; Hampshire safer and secure for all, Maximising well-being and Enhancing our quality of place.
1.2	Property Services have undertaken a pre-acquisition survey of the premises and have prepared budget estimates for alterations based on service requirements. The purpose of this report is to outline the proposals and seek approval to the works.
2	Recommendation
	That approval be given to the design project appraisal for the Hampshire Integrated Community Equipment Service proposed new premises at an estimated cost of 401,000 excluding fees as detailed in the attached report.
3	Scope of the Works
3.1	The works comprise the internal development of the offices and warehouse, including a mezzanine floor to maximise the storage area, together with a decontamination area.
4	Funding and Timing
4.1	Subject to the necessary approvals it is anticipated that tenders will be invited during July and work will commence on site during October and be completed February 2008.
4.2	The cost of the proposed works excluding fees is estimated to be £401,000.
5	Consultation with Local Member
5.1	Councillor Brian Gurden the local Member for this area, has been consulted and has confirmed his full support for the scheme.
Conclusion The proposed scheme will provide a specialist adapted building to meet the current needs for the Hampshire Integrated Community Equipment Service, in the most cost effective way.
Recommendation That approval be given to the design project appraisal for the Hampshire Integrated Community Equipment Service proposed new premises at an estimated cost of £401,000 excluding fees.

LINKS TO CORPORATE STRATEGY
	Yes	No
Hampshire safer and more secure for all	_
Maximising well-being	_
Enhancing our quality of place	_

Section 100 D - Local Government Act 1972 - background papers

The following documents disclose facts or matters on which this report, or an important part of it, is based and has been relied upon to a material extent in the preparation of this report.

NB the list excludes:

1 Published works

2 Documents which disclose exempt or confidential information as defined in the Act.

Title Location

Hampshire County Council Item 6

Building Design Project Appraisal

Executive Member for Adult Services

16 May 2007

Project:	Hampshire Integrated Community Equipment Service - Basingstoke
	Alterations/Adaptation to the proposed alternative premises
Commencement date:	October 2007
Completion date:	February 2008
Planned year of start in accordance with Capital Programme:		2007/08

Recommendation:

That the building design project appraisal for the Hampshire Integrated Community Service be approved.

1 Finance

Capital Expenditure	Current Estimate £'000	Capital Programme £'000
Buildings	NA	NA
Fees	NA	NA
Land to be purchased	NA	NA
Total

Financial Provision for Total Scheme	Buildings £'000	Fees £'000	Total cost £'000
1 From own Resources:
a) Capital Programme (minor works allocation 07/08 )	138	22	160
b) Service budget * Less Children's Services Contribution	16	3	19
2 From Other Resources:
a) Policy and Resources Capital Repairs budget (dilapidations monies ) b) Hampshire Primary Care Trust c) Children's Services (*one off contribution still to be confirmed)	93 154	14 25	107 179 TBC
Total	401	64	465

Landlord funded work connected with this scheme

Dilapidation funds have been agreed with the outgoing tenant to cover the cost of roof repairs and some internal finishes.

Revenue implications

	(a) Employees £'000	(b) Other £'000	(a+b) *Net Current Expenditure £'000	(c) Capital Charges £'000	(a+b+c) Total Net Expenditure £'000
Revenue Implications Additional+ /Reductions	NA	-	-	-	-
Unit cost (£) (e.g. per place)	NA -	-	-	-	-
% variation to Committee's budget	-				-
Number of additional Staff (fte)	*				-

* Additional staff costs have been agreed previously agreed Executive Member for Adult Social Care 30 March 2007

Energy costs

The estimated annual energy consumption for the accommodation will be in the order of £4000 per annum.

2 Details of site and existing infrastructure

Location/adjoining land and buildings

The premises are on the Lister Road Industrial Estate which is located to the south west of Basingstoke

Area including comparison with local/national standards

There are no national standards for this type of development. The decontamination area will comply with infection control requirements.

Access

Pedestrian and Vehicle access is from Lister Road. The industrial estate is adjacent to the town ring road. The M3 motorway (junction 7) is within 2.5 miles

Existing buildings and temporary buildings

The existing buildings at Gastons Wood Basingstoke no longer meets the requirements of the service.

There are no temporary buildings associated with this scheme.

Results of trial boreholes

Not applicable.

Mains services position

Existing services will be adapted to meet service requirements

3 Scope of the Project

Type of project, layout and facilities provided

The works are internal and will ensure that there is sufficient office accommodation including a specialist training area, appropriate storage facilities and a decontamination area

The facilities are provided on two floors,

Ground Floor

Entrance

Offices

Toilets

Storage

Kitchenette

Demonstration and training area

Class room

Meeting room

Driver `s office

Decontamination/Cleaning area for specialist equipment only

Filing room

Comms room

Technician's workshop

Hoist and Special Equipment area

Warehouse

First Floor

Offices

Storage facilities

4 The Proposed Building

Type of construction, finish and appearance

The proposed building comprises a detached steel frame industrial/warehouse unit with ancillary office accommodation, constructed of steel portal frame and comprising part brick and part profile steel clad elevations. Externally, the unit has the benefit of two loading doors and a self contained yard area.

Impact Assessment

An assessment of the Race Relations (Amendment) Act has been undertaken in the development of this proposal. No adverse impact has been identified in terms of race, creed or gender.

Heating and ventilation systems

The building is heated by a combination of radiators and warm air mechanical air systems to the warehouse. Mechanical ventilation is to be provided as required.

Fire risk assessment

Consultations are to take place with the Property Services Fire Risk Panel

Health and safety

A design risk assessment will be undertaken during the design phase and a Construction Phase Health and Safety Plan would be prepared for the scheme upon appointment of a Principal Contractor.

5 External Works

Car parking - there are 23 places available which are to be retained

Landscape proposals - the current green spaces are to remain.

6 Planning

No planning consent is required as all alterations are internal, but landlord consent is required and imminent.

7 Building management

Existing arrangements will apply to cleaning, local management and maintenance arrangements.

8 Furniture and equipment

Existing furniture and equipment will be re-used wherever possible. Any new equipment will be procured through the approved channels from existing service budgets. Negotiations with the outgoing tenant have resulted in existing partitioning and storage racking to be left in the building for the County Council's use, thereby reducing the cost of fit-out works and ensuring that the County Council's sustainability objectives are achieved.

9 Professional resources

Architectural Services } Consultants PBRS to confirm

Quantity Surveying } TBC

Electrical and Mechanical Engineering } TBC

Structural Engineering } TBC

10 Consultations

The following have been consulted during the development of the project: Property Business and Regulatory Services Property Services and Estates, Children's Services Department, Hampshire Primary Care Trust, local County Councillor.