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This content is archived

The content on this page is archived information only. This content is not needed for active administrative purposes and has not been updated or edited since 23 September 2019.

Archived decisions

Ongoing


No.	Ongoing Recommendation	Person Responsible	Target Date	Progress
4 - Performance Indicators
	The outturn productivity rate against target should be reported to Performance Review Committee annually. (BVR Ref. 2.11.2)	Workshops Manager/ Performance Review Team	First PRC meeting 2007/08	Out-turn productivity rate for 2006/07 to be reported to Performance Review Committee in June 2007. See Annex 1 for the Out-turn Productivity Rate figures.
13 - Continuous Improvement
	Continuous monitoring of LPI's (Local Performance Indicators) and benchmarking with other Brigades should be undertaken to demonstrate that continuous improvement is being achieved. A performance summary should be prepared for each financial year and reported to the appropriate meeting of the Performance Review Committee. (BVR Ref. 2.23.1)	Fleet Manager/ Workshops Manager	31/03/2007 June 2007	LPI's are now being collected quarterly. An attempt to benchmark against other Services had been delayed after an initial lack of response, however due to our insistence and continued dialogue there is going to be a re-structure in the CFOA Regional Transport Managers Forum which the HFRS Fleet Manager will contribute. Workshops Manager to produce performance summary for 06/07 together with efficiency savings made, to be reported to PRC in June 2007. See Agenda Item 8 for Annual Performance and Activity of Workshops.
PRT Note: Performance summary including outturn productivity rate to be reported to the June meeting of the Performance Review Committee.

Outstanding


No.	Ongoing Recommendation	Person Responsible	Target Date	Progress
5 - Planning Methods
	1. Evidence required identifying potential workloads for the forthcoming year together with estimate of resources available to meet the plan. 2. A review of the current staff levels and skill mix to be undertaken. (BVR Ref. 2.12.1)	DCO/Fleet Manager/ Workshops Manager	1. 1/07/2006 2. 1/03/2007	Once the ICT system had been upgraded the annual plan for 2007/8 was due to be produced. Training on Microsoft Project took place with the IS Department in February 2007, however the system was too resource intensive. The Workshop Manager is working with the IS Manager to produce an alternative solution. Once produced, evidence to be provided to Performance Review Team. This will follow from item 1 above. CFOA have agreed to offer an apprenticeship scheme and Alan House has offered his services to support this. Due to the delay in using the planning tool, the skills assessment will be carried out now independently ready for a new system. This will be prepared by the Workshop Manger by 12/09/2007, and reported to the Performance Review Team.
5 - Planning Methods - continued
	Once in place, the annual plan should be profiled and monitored on a quarterly basis. Consideration should be given to whether a measure should be implemented to determine the achievement of the plan. (BVR Ref. 2.12.2/3)	DCO/Fleet Manager/ Workshops Manager	01/07/2006	See 5.1 above.
PRT Note: Information from Workshops manager - The Plan was to be compiled using Microsoft Project. It has been found that this method is too resource intensive. Other ways of presenting this information are currently being investigated.

Completed

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No.	Ongoing Recommendation	Person Responsible	Target Date	Progress
3 - Job Cards (Management Information)
	1. It should be ensured that the TRACE system provides accurate and relevant information.	Workshops Manager/Fleet Manager/DCO	30/06/2006	1. The Workshops Manager is currently undertaking a post implementation review of the TRACE system. This should cover both business requirements and accuracy of information. Results will be reported to Performance Review Team. PRT Note 24/05/2007: Report has been provided to Performance Review Team and placed in the evidence file. The report identified that TRACE is incapable of achieving HFRS goals as it doesn't meet the requirements for future needs. As such the Information Systems Team were requested to assist and a new system has been potentially identified.