Archived decisions
Audit No/Ref |
_ Recommendation |
Priority 1=Low 2=Med 3=High |
Post responsible |
SMT |
Comments |
Action Date |
Follow up Memo(s) |
Date Closed |
SECURITY & PASSWORD CONTROLS 2003/04 | ||||||||
3.11 |
Consideration should be given to the removal of Revelation in favour of SAP for higher security. |
3 |
IT Manager |
Director of Corporate Services |
Part of ICT Strategy. 12/10/05 PRT Note: Revelation not yet completely phased out due to delays in new system development. Now targeted for April 2006. 18/11/05 PRT Note: A future action date to be agreed with Internal Audit.
05/01/06 PRT Note: New action date of May 06 agreed by Internal Audit. 05/06/06 PRT Note: New action date agreed by Internal Audit of Sept 06. 12/12/06 and 4/01/07: ICT Manager confirmed Rev is being phased out, but work not yet complete |
Mar 2005 Sept 2005 May 2006 Sept 2006 |
11/10/2005 28/04/2006 05/06/2006 04/01/2007 12/02/2007 |
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PRT Note: 07/02/2007 - Work is underway to implement the replacement for Revelation. The current target date for this is the end of March 2007. PRT Note: 20/04/2007 - Further slippage on the timescales is a cause for concern. The current target date is June 2007. (see Comments in Actions Ongoing - Security & Password Controls 2006/07, item 3.3) | ||||||||
Audit No/Ref |
_ Recommendation |
Priority 1=Low 2=Med 3=High |
Post responsible |
SMT |
Comments |
Action Date |
Follow up Memo(s) |
Date Closed | |
WORKSHOPS 2004/05 | |||||||||
3.27 |
Monitoring procedures to be formalised and management information from the TRACE system to be regularly produced and used with the monthly SAP budget reports. |
2 |
Workshop Manager |
Deputy Chief Fire Officer |
Agreed. PRT Note: Ongoing MI reports scheduled for November 2005. PRT Note: Due to the development of other areas of TRACE, these reports have not yet been developed. This work is planned by Workshops Manager for early 2006. PRT will follow up again in late Jan 2006. 24/01/2006 PRT Note: New action date agreed with Internal Audit. |
Sept 2005 May 2006 June 2006 |
31/10/2005 13/12/2005 24/01/2006 15/05/2006 23/10/2006 23/01/2007 19/02/2007 |
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PRT Note: The audit undertaken in 2006 has reiterated this in recommendation number 3.32 with a target date of 31st March 2007. PRT Note 24/05/2007: The Workshops Manager has supplied reports for each element. Once it is confirmed that the reconciliation is fully working, the action will be closed. | |||||||||
FOLLOW UP AUDIT - TEMPORARY, CASUAL AND AGENCY STAFF 2004/05 | |||||||||
3.14 |
Tendering procedures to be followed if expenditure is expected to exceed £5000 to comply with Standing Orders on Contracts. |
2 |
HR Operations Manager |
Head of Community Safety |
Agreed. Specific timeframe unknown at present. 06/06/2006 - PRT Note: Action will be taken to resolve this action point by 30/09/2006. A new action date has been requested and received from Internal Audit. |
March 2006 amended to Quarter 3 2006/07 |
04/04/2006 19/05/2006 02/10/2006 02/02/2007 |
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12/02/2007 - PRT NOTE: A meeting has been held with Hampshire County Council (HCC) to discuss the use their contract for the procurement of temporary and casual staff. This could potentially save resources on tendering. The current framework in place at HCC expires in July 2007 with an option to extend until the end of the financial year 2008/09. The proposal is that Hampshire Fire and Rescue would pilot the use of the contract for a year. Currently, the Head of Workforce Planning is analysing the costs of using this contract against current and historic costs. A decision will be made on the way forward by Human Resources Planning Group in March 2007. 23/05/2007 - PRT Note: HR Policy Group approved the proposal to `pilot' the existing HCC framework arrangement for a period of 12 months and then look at the results that HCC obtain from a full tendering process in 2008/9. Additional information was requested in relation to the diversity of agency staff and costings and this work is being progressed. Formal sign off on this item is anticipated in June 2007. 05/06/07 - Process being formalised with Manpower. Anticipate sign off in June 2007. | |||||||||
PAYROLL 2005/06 | |||||||||
3.8 |
In the absence of a separation of duties between personnel and payroll functions, there should be evidence available of the independent checking undertaken by the Human Resources Officer on payroll input. |
3 |
Human Resources Operations Manager |
Head of Human Resources |
The HR structure of a one stop shop, whereby administrators have been trained to multi skill and take ownership of a case from start to finish, was designed around the SAP Payroll being a live system and the constraints this places on the payroll function at both HCC and HFRS in terms of checking data input. The HR Officer has reports run periodically to check the accuracy of team members work. We will review the process she completes in light of this additional requirement. |
Oct 2006 |
18/12/2006 |
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PRT NOTE 20/12/2006: A recent restructure of Human Resources has created a natural demarcation in activities for new starters, between staff who offer a post and assign the grade, and those who input payroll. The HR Officer has started to check the administrators' input, and so action has been taken. Internal Audit are to follow this up during their current review of Payroll. This recommendation will remain as ongoing until their report is issued, and confirmation received that actions undertaken satisfy the Auditor's requirements. | |||||||||