Archived decisions

1 INTRODUCTION

The Improvement Planning Steering Board was set up in April 2006 to allow performance monitoring at a corporate level by key elected Members and Service Directors. The Improvement Planning Register is held and maintained by the Performance Review Team.

2 AIMS OF THE STEERING GROUP

Aims:

To identify, signpost and monitor priority areas for action from Service assessments, and other audit procedures. Key documents that are currently feeding into the Improvement Planning Register are:-

Comprehensive Performance Assessment (2005)

Operational Assessment of Service Delivery

Use of Resources

Direction of Travel

Service Assessment 2006 (Operational Assessment of Service Delivery + Performance Indicators)

Risk Register

Regional Peer review and Regional Management Board Business Plan

Best Value and Service Reviews

Self Identified items

Decision Making:

The Register is presented to the Performance Review Committee on a six monthly basis. Items that have been identified as `completed' are removed from the Register into a separate document which is `signed off' by the Fire Authority annually. Supporting evidence is retained by the Performance Review Team.

3 CURRENT PROCEDURES/PRACTISES

· Hold meetings on a six weekly basis

· Half of the Register is reviewed at each meeting on a cyclical basis

· Register updated at each meeting with careful version control to evidence progress.

· When an item is complete, to record the date of the meeting at which it was signed off, to assist with the audit trail.

4 SUPPORTING DOCUMENTATION/ SUPPORT/ RELATIONSHIP TO OTHER PROCEDURES ETC

The Register lists the Associated Plans to support the key areas of improvement, and a copy of each of these plans is retained by Performance Review Team for evidence.

5 GROUP MEMBERS

Chair: John Bonney

2 x Members See list below *

Service Delivery Directorate: Dave Curry (if absent Kevin Butcher or Charlie House)

SP & SR Directorate: Alan House

Bob Wythe

Corporate Services: David Howells

Phil Webb

Nicki Whitehouse

HR Directorate: Bob Ratcliffe

· Cllrs Chapman and Price

· Cllrs Beagley, and, Dunsdon, + AN Other (L) act as deputies

· Cllr Kirk acts as ex officio

Agendas and minutes will be copied to the Head of Marketing & Communications and the Equality and Diversity Advisor.

6 SUPPORT/NOTE TAKING

The Performance Review Administrator to circulate Agenda prior to meetings, take meeting notes and distribute to all group members. A copy is also circulated to the Audit Commission (Stephen Taylor).

7 ACTION/TIMESCALES

Timescales for action will be specified within minutes.