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1 |
Summary |
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1.1 |
This report brings the Committee up to date on the authorised and actual establishment, as of 30 September 2007 . This takes account of any efficiency savings or deletions of posts, successful budget bids or variations within the Service's authorised establishment level since previous changes to establishment under delegated powers were reported to the Human Resources Committee in September 2007. This report identifies any further variations across all employee groups within the time period 1 August 2007 to 30 September 2007. Note: This report is in line with previous reports using a tabular format to show post changes. |
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1.2 |
The authorised establishment level is defined as the level of establishment approved by the Fire and Rescue Authority |
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1.3 |
The actual establishment level over the year is influenced by the planned recruitment to vacancies, difficulties in recruitment and retention; retirements, terminations, resignations, long term absences due to sickness and injury. |
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2 |
Recommendations |
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2.1 |
That the Human Resources Committee notes the changes to the establishment under the Chief Officer's delegated powers, contained within this report. |
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3 |
Establishment Management |
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3.1 |
Establishment management is an important aspect of our human resources strategy and workforce planning. It informs our longer term planning for recruitment, assessment and development centre activities, career development and accelerated promotion programmes. Performance management and personal development plans are also influenced by how we manage our establishment. |
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3.2 |
The duties and responsibilities of posts within the organisation continue to be reviewed against changing service delivery requirements aligned to the Service's Integrated Risk Management Plan (IRMP), new legislation and central government initiatives. |
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4 |
Authorised and Actual Establishment as at 30 September 2007 |
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4.1 |
The tables below reflect the authorised establishment figures as at 30 September 2007 in different employment groups. Externally/other funded posts are reflected below and as a part of a separate table where they exist to enable the authority to monitor this aspect individually. The actual establishment figures include these externally/other funded posts. Full time equivalent (FTE) posts are indicated where appropriate. |
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Note: Grey Book posts are listed in the role structure which was implemented wef 1 April 2006. |
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Wholetime Establishment |
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Role |
Scope Of Role |
Authorised Establishment (Head Count) |
Externally/ Other Funded posts (Head Count) |
Actual Establishment (Head Count) |
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Directors |
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3 |
0 |
3 |
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Assistant Chief Officers |
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2 |
1 |
3 |
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Area Managers |
B |
2 |
0 |
2 |
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A |
4 |
0 |
4 |
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Group Managers |
B |
8* |
5 |
13 |
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A |
21** |
0 |
23 |
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Station Managers |
B |
35*** |
4 |
34 |
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A |
9**** |
5 |
9 |
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Watch Managers |
B |
85 |
5 |
79 |
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A |
19***** |
5 |
34 |
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Crew Managers |
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100****** |
7 |
96 |
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Firefighters |
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483 |
4 |
510 |
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Total |
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771 |
36 |
810 ( 3 FTE over establishment) |
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* T/ACO/ Area Manager arrangements |
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Please note the total establishment figure has decreased by 4 FTE since the last report . The following is a summary of the changes that have occurred to make up this figure: Directors - No change in number of posts since the last report. |
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Assistant Chief Officers - The arrangement to cover the vacancy of Director HR and Training has been extended to 3 December 2007 to enable the completion of handover arrangements with the new postholder. |
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Area Managers `B' & `A' - No change in number of posts since the last report. . The following positions have been amended to support the changes in the new Service Delivery Directorate: |
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*Group Manager 'B' - Decrease of 5 FTE since the last report. Community Safety Manager, position no. 40007624, post deleted as part of structure review. Response Support Group Manager, position no.50032439, post deleted as part of structure review. Group Manager TFS North Group, position no. 40007625, post amended to Group Manager `A' Group Manager TFS SHQ, position no. 50005564, post amended to Group Manager `A' Group Manager Command Strategy and Specialist response is now to be funded from training income, so removed from establishment list. |
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**Group Manager `A' - Increase of 4 FTE since the last report. Changes to grades of positions 40007625 and 50032439 as indicated above. Post titles are: CS training and Development/CS Enforcement and legal Group Manager Community Safety Support, position no. 40007575, added to establishment as part of structure review. Group Manager Havant, position no. 50081576, position added as part f structure review. |
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*** Station Manager `B' - Increase of 1 FTE since the last report. HFSV Co-ordinator, position no.40009025, deleted from establishment previously as non grey book specific. Post removed entirely following structure review. No change to establishment number. Operations Support Officer, position no. 40008997, deleted from establishment previously as non grey book specific. Post removed entirely following structure review. No change to establishment number. Emergency Cover Review Officer, position no.50002528, post deleted from establishment. NVQ & Development Manager, position no. 40009028, post added to the training team establishment following structure review. HCC Partnership Liaison Officer, position no. 50014036, post added to the establishment following structure review. |
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**** Station Manager `A' - Decrease of 1 FTE since the last report. Senior Group Training Instructor, position no. 50047415, post deleted from establishment. |
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Watch Manager `B' - No changes in FTE since the last report. |
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*****Watch Manager 'A' - Increase of 1 FTE since the last report. Watch Manager ( Central and support services), position no.50074822 regraded from Crew Manager in accordance with job evaluation procedures wef 27.9.07. |
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******Crew Managers - Decrease of 4 FTE since the last report. Previous report included an incorrect number for the additional crew members at Andover following the change from Day to Continuous crewing. |
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The `A' and `B' positions are within the same role, although the size/scope of the role differs. `B' positions attract a higher rate of pay. |
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Based on the headcount figures above for this period we have a total of 36 posts that receive external or other funding, a decrease of 3 FTE over the previously reported numbers. The following is a summary of these posts and the changes during this period: |
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Externally/Other Funded Posts Breakdown ( Grey Book) |
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The following details new posts that are to be externally or alternatively funded, the funding source and end date. These changes have occurred during the period 1 August 2007 to 30 September 2007. |
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Post Title/Area |
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Funding Source |
Start/End Date |
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Risk Intelligence Manager GM'B' 50082229 |
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Internal funding |
1 September 2007 to 31 August 2008 |
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Firelink/Firecontrol project support officer WM'A' 50082228 |
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Externally Funded by CLG from project programme for 1 year. Review annually. |
1 September 2007 to 31 August 2008 |
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CFPIG SM'B' 50081642 |
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Crown Premises inspection group. I year secondment. |
11 June 2007 to 11 June 2008 |
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Youth Interaction Officer CM 50081784 |
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Funded from pump priming grant initially for 2 years from Southampton City Council. |
1 Sept 2007-31 August 2009 |
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Total |
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4 additional post added (4 FTE) |
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The following is a summary of all other existing Externally/Other Funded (Grey Book) arrangements that are in place: |
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Post Title/Name/Area/ Position Number |
Funding Source |
End Date |
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Temporary Assistant Chief Officer 50036721 |
Covering Director of HR and Training vacancy. Arrangement amended and extended to 3 December 2007 |
3 December 2007 |
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Assistant Fire Resilience Co-ordinator Group manager 50018784 |
A new regional post has been created which is not a HFRS specific temporary role, although the successful candidate is substantively a Station Manager in Hampshire. This is a Regional appointment funded by the DCLG . Arrangement extended. |
31 December 2007 |
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Group Manager `B' Internal secondment for RCC and Firelink projects. 50038764 |
Group Manager seconded to this project to address the `operational' issues that are outside the remit of the existing GFCO. 53K provided by the DCLG under the New Burdens Budget for this financial year. |
2 May 2008 |
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Group Manager `B' HR Support Manager (1 posts) 40007628 |
As part of MMR review these posts were designated as Station Manager A posts , but a business case submitted to maintain initially as Group Manager positions. One post is being used to undertake the RDS review. Arrangement extended to August 2008 |
August 2008 |
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Station Manager (1 x `B' and 1 x Group Manager `A' posts) secondment to Communities and Local Government (CLG) 50005760 50015869 |
CLG 50005760 - Request received and approved from CLG to increase this secondment arrangement to GM'A' salary rates wef September 2006 |
3 December 2007 31 March 2008 |
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Station Manager `B' Arson Task Force Officer 50038337 |
Pump priming funding has been received from HCC to establish an Arson Task Force, in partnership with Hampshire Constabulary, to tackle arson across the county. Funding continuing until 31 March 2008 |
31 March 2008 |
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Temporary New Dimensions Regional Project Officer SM'B' 50051523 |
Station Manager `B' post. DCLG funded. Arrangement extended to 31 December 2007. |
31 December 2007 |
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Station Manager `A' Fire Safety Engineer 50036178 |
AFD Reduction Strategy. Internal secondment. Will eventually become green book post. |
31 March 2008 |
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Station Manager `A' Business Education Unit Manager (non grey book specific role) 40009030 |
Business Education income Arrangement extended to 31 March 2008 |
31 March 2008 |
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Station Manager `B' USAR 50024782 |
DCLG |
Reviewed annually |
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Station Manager `A'- Secondment MCA Liaison 50024789 |
Maritime Coastal Agency (MCA) Request approved to extend secondment until 31 March 2008 |
31 March 2008 |
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Watch Manager `B' (2 posts) Internal secondment for Command Training (non establishment posts) 50037406/50037407 |
PO's meeting of 23/3/06 agreed to second 2 x WM'B' to SHQ Training Centre to develop Command Training. |
31 March 2008 |
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Rural Safety Officer Watch Manager A 50043050 |
This is an experimental temporary post which will be funded by sponsorship, partnership agreements, grants and income generation for an initial period of 1 year. Costs to be a neutral Arrangement extended to 31 March 2008 |
31 March 2008 |
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Watch Manager (3 posts) USAR 50016815 50024781 50024783 |
DCLG |
Reviewed annually |
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Watch Manager (2 posts) Business Education Training 40009169 40009170 |
Business Education income |
31 March 2008 |
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Watch Manager Safety Compliance Officer 50039927 |
Temporary position for two years. |
23 January 2008 |
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Community Link Officer (Crew Manager) 50042275 |
One year temporary arrangement, funded by Portsmouth City Council. |
31 December 2007 |
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Crew Manager (3 posts) USAR 50016806 50028368 50028369 |
DCLG |
Reviewed annually |
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Crew Manager Communications Facilitator 50021744 |
Funded from Modernisation budget until 31.3.07 then to be reviewed. Arrangement extended for a further 12 months. |
End 31 March 2008 |
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LIFE Project Instructors 2 Firefighter Posts 50074560 50074561 |
In order to deliver the outstanding LIFE courses within HFRS it has been agreed at PO's that 2 firefighters will be seconded full time to undertake these duties. Each of the firefighters will continue to be funded through their existing budgetary codes, so will not be backfilled. |
12 Months from 1.4.2007 |
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FF (3 posts) USAR 50036968 53336967 50028370 |
Communities and Local Government (CLG) |
Reviewed annually |
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Total |
31 FTE headcount |
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Note 1: End dates may be reviewed depending on funding/Project/Task need. Any that have changed during this period have been highlighted with Bold text. Note 2: The USAR posts above are those posts which are on a full time contract to provide UK based support, although all the above team members have retained USAR contracts as well. Funding is provided by DCLG as per their requirements, it is reviewed annually with no end date given. |
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Retained Duty System Establishment - Represented as 24 hour cover units (See Note 1 Below) Grey Book |
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Role |
Authorised Establishment (FTE) |
Actual Establishment (FTE) |
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Watch Manager A |
49 |
62.75 |
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Crew Manager |
112 |
96 |
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Ff |
487* |
448.50 |
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Total |
648* |
605.25 ( 42.75 Full Time Equivalent under establishment) |
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Note 1: Retained cover is measured in units with 1 unit equalling a period of full cover 1 FTE, a part unit equals 0.75 cover FTE. Actual establishment figures includes 4 x Animal Rescue specialists that also undertake retained duties. * The overall actual establishment has increased from 600 FTE to 605.25 FTE, although overall 42.75 FTE under establishment. The movement of employees from Service Housing at Winchester and Havant to alternative home locations has resulted in some changes to the ability of WDS employees to also provide RDS cover. Group managers have initiated recruitment activities to address these shortfalls on their respective stations. Please note that the national Firefighter Selection Tests have been implemented for RDS recruitment wef 1 October 2007, as per national guidance. |
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Externally Funded Team Funded by ODPM - Urban Search and Rescue Team (UK Team - On Retained USAR Contracts) Grey Book |
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Authorised Establishment (Head Count) |
Externally/Other Funded (Head Count) |
Actual Establishment (Head Count) |
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0 |
33 |
33 |
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Note 1: As recorded under the wholetime establishment externally/other funded posts, 10 posts also have one of the above 33 USAR retained contracts. The USAR retained employees provide cover in a similar way to retained duty system employees. However, they are shown above as head count only. |
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Control Establishment (Grey Book) |
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Authorised Establishment FTE |
Externally/ Other Funded |
Actual Establishment FTE |
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41.2* |
2.8 |
43** |
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*This figure excludes 1 Full Time Equivalent for the post of Database Co- Ordinator (CCC) that is included under the green book establishment. ** The figure is currently over establishment due to the fact that one secondee terminated the arrangement and returned to HFRS. A replacement control operator had already been engaged for the full 12 month period and will remain with us for the duration of her contract. This will provide cover for expected maternity periods. |
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The following is a summary of all existing Externally/Other Funded (Control Room ) secondment arrangements that are in place: |
Post Title/Reference Code |
Funding Source |
Start/End Dates |
Firelink/Firecontrol Project Manager 50005131 50074959 |
The funding source is DCLG New Burdens. The post is covered by the secondment of a Control Senior Control Operator, for 1 year. The former postholder Group Fire Control Officer (GFCO). Control has been seconded for 12 Months to the Communities and Local Government (CLG).
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Secondment to DCLG Fire Control Design Team 500540079 |
Whilst this individual will remain on our establishment profile, funding for this position will be reimbursed by the DCLG. Additional temporary appointment will be made to backfill this Control Room vacancy. |
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FBU full time Trade Union Official 50074598 |
80% of funding from FBU. Position to be filled by HFRS Senior Control Operator seconded to this position. 4 year arrangement. |
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Total |
2.80 FTE |
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Green Book Establishment (Including Incident Support Teams (IST)) |
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Authorised Establishment (Full Time Equivalent FTE) |
Externally/Other Funded |
Actual Establishment Full time Equivalent (FTE) |
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IST |
48 (Head Count) |
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40 (Head Count) |
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Other |
258.69 |
18.27 |
260.56 (16.40 FTE under establishment)* |
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306.69* |
18.27** |
300.56 |
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Note: IST. Whilst they do not cover 1 FTE, they are counted in the above figures as 1 Team Member equalling 1 FTE. The IST which includes the Emergency Catering Team and the Incident Command Team has a head count establishment of 48 included in the figures above. |
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Please note the authorised establishment figure has not changed since the last report. |
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* We currently have 11 agency temps within HFRS. Four are undertaking Home Fire Safety visit data inputting, two are covering long term sickness, two are covering a long term career development opportunity, one is covering maternity leave and the remainder current vacancies for which we are actively recruiting. |
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**Externally/Other funded arrangements - the total number of arrangements in place has increased by 1 FTE, from17.27 to 18.27 FTE, however some arrangements have ceased and been replaced by others. A full breakdown is given below. |
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Based on the headcount figures above for this period we have a total of 13.27 FTE posts that receive external or other funding. The following is a summary of these posts and the changes during this period: |
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Externally/Other Funded Posts Breakdown (Green Book) |
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The following details new posts that are to be externally or alternatively funded, the funding source and end date. These changes have occurred during the period 1 August 2007 to 30 September 2007. |
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Funding Source |
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IRS Project Manager 50083365 Funded from other vacancies in the section. 30.6.2007 |
Funding from modernisation budget from 8 July 2007 to 31 March 2008 |
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Total |
1 Full Time Equivalent |
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The following is a summary of all other existing Externally/Other Funded arrangements that are in place for Green Book positions: |
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Post Title/Area/position number |
Funding Source |
End Date |
RCC Project Co-ordinator 50077662 |
DCLG funding for a 12 month period. ( 1 FTE) |
1 April 2008 |
Prince's Trust Next Steps Facilitator 50080102 |
12 months additional funding from Prince's trust.(1 FTE) |
1 September 2008 |
Fire Safety Officer - Business Education Unit. Temporary position to implement the HFRS strategy for the reduction of unwanted AFA's. 50039612 1 FTE |
Funded from modernisation budget |
Arrangement extended to 31 March 2008 |
Community Safety Youth Support Officer (Portsmouth and Havant Group) 50051524 |
LPSA 1 Reward Grant for a 13 month period. Maximum£30 k |
December 2007 |
Community Safety Firesetter Intervention Practioner (Southampton Group) 50051682 |
Southampton City Council and Hampshire Constabulary from Southampton Safer and Stronger Communities Fund. Temporary funding for 1 year |
November 2007 |
USAR Administrator 50024890 |
DCLG |
Reviewed annually |
Arson Forum Data Inputter 50002512 |
LPSA |
March 2008 |
GDA Home Fire Safety Visits (2 FTE) 50012774 50028477 |
DCLG |
March 2008 |
CFS Home Fire Safety Data Inputter 1 year temporary position 50037102 |
DCLG |
Extended to December 07 |
Schools Fire Safety Instructor (0.77 FTE) 50018787 |
Children's Fire and Burns Trust |
July 2008 |
Prince's Trust Basic Skills Next Steps Facilitator 50032688 |
Prince's Trust |
Additional Funding received to 1 December 2008 |
Communications Executive 1 year temporary position to fulfil the objectives outlined in the Corporate Marketing and Communications Strategy Document. 50036720 |
Modernisation Budget |
Extended to 31 March 2008 |
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Total |
17.27 FTE |
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5 |
Green Book Variations to Establishment |
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Under the Chief Officer's delegated powers, no variations have taken place to the establishment ( excluding grading changes) in the time period 1 August 2007 to 30 September 2007 and have not been previously reported to the Human Resources Committee: |
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Post |
Action |
Position Number |
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Total change 0 FTE |
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