Hampshire County Council Buildings, Land and Procurement Panel Item 10 15 January 2008 The Bridge Education Centre, Eastleigh Report of the Acting Director of Property, Business and Regulatory Services

Contact: Steve Clow Ext: 7858 e-mail: [email protected]

1	Summary
1.1	The Bridge Education Centre is located close to the centre of Eastleigh, in a residential area adjacent to the local health centre. The site was previously occupied by Tankerville Special School, housed in a SCOLA building which was later extended in 1976 and 1989. In 2002 the special school vacated the site and it was occupied by the Bridge Education Centre.
1.2	The Centre currently operates from two separate sites: the Key Stage 3 pupils are located at the Bridge and the Key Stage 4 pupils are accommodated in temporary buildings on a site which is leased from the Church of England in nearby Colden Common.
1.3	It is now proposed to extend and refurbish the accommodation at Eastleigh to provide the full range of curriculum activities on one site and to provide a suite of consulting rooms for the local Child and Adolescent Mental Health Service (CAMHS) team who currently operate from inadequate, shared accommodation within the adjacent health centre. It is also proposed to reclad the existing building and to carry out re-roofing works in parallel with the refurbishment project.
1.4	On completion of the proposed scheme the education centre will provide teaching accommodation for 48 secondary age pupils, who have either been excluded from school or are too emotionally vulnerable for mainstream education. In addition there is accommodation for Outreach professionals who will work with children from the local area.
1.5	The Director of Property, Business and Regulatory Services has progressed the design of the proposed scheme at The Bridge Education Centre, Eastleigh, and the purpose of this report is to outline the design proposals and seek approval to the attached design project appraisal.
1.6	The proposed scheme will maximise wellbeing and enhance the quality of place for all users of the Bridge Centre.
2	Recommendation
	That the Buildings, Land and Procurement Panel advises the Executive Member for Policy and Resources that approval be given to the design project appraisal for the scheme at The Bridge Education Centre, Eastleigh, at an estimated total cost of £2,326,000, excluding fees.
3	Scope of the Works
3.1	It will be necessary to decant pupils into temporary accommodation on the Quilley School of Engineering in Eastleigh for the duration of the works to facilitate unrestricted access for a building contractor.
3.2	The proposed extension and refurbishment scheme will provide eight general classrooms, science, design technology, food technology and art and design specialist classrooms, along with a library/ICT suite. The hall will be retained and there will be a room for the behavioural support team. The staff and administration accommodation will be improved and extended and a new main entrance created. For full details of the accommodation provided, please see the attached design project appraisal.
3.3	The CAMHS unit will comprise a reception and administration office on the ground floor and seven consulting rooms at first floor level, with associated toilet and kitchenette provision. The provision of accommodation on the upper floor is necessary to maximise external play area on this restricted site.
3.4	The education centre and CAMHS functions will operate independently and have separate entrances and gates which will close off the education centre when it is not in operation. It is envisaged that the CAMHS provision will operate for 52 weeks of the year.
4	Funding and Timing
4.1	The funding (excluding fees) for the proposed scheme is as follows: £'000 Children's Services Capital Programme 07/08 1,415 Policy and Resources Capital Repairs 07/08 322 Devolved capital budget 134 CAMHS (tbc) 455 £2,326
4.2	It is proposed that the National Health Service Primary Care Trust will fund the construction of the CAMHS accommodation and lease the building from Hampshire County Council for a peppercorn rent over an agreed term. An investigation of the complex legal title to the Bridge Centre site is currently being carried out by the Legal Practice, although at this stage it is anticipated that title will be sufficient for the purposes of these proposals and for the potential grant of a lease to the PCT. Final confirmation of PCT funding is currently awaited.
4.3	The scheme will be competitively procured through the framework contract and it is anticipated that work will commence on site during July 2008 and be completed during July 2009.
5	Consultation with Local Member
5.1	Councillor Davies-Dear, the local member, has been consulted on this design project appraisal and his comments will be reported to the final meeting.

Conclusion

The proposal to extend and refurbish the education centre at Eastleigh will provide the full range of curriculum activities on one site, together with a suite of consulting rooms for the local Child and Adolescent Mental Health Service team.

LINK(S) TO CORPORATE STRATEGY
	Yes	No
Hampshire safer and more secure for all		_
Maximising well-being	_
Enhancing our quality of place	_

This proposal does not link to the Corporate Strategy but, nevertheless, requires a decision because:

Section 100 D - Local Government Act 1972 - background papers

The following documents disclose facts or matters on which this report, or an important part of it, is based and has been relied upon to a material extent in the preparation of this report.

NB the list excludes:

1 Published works

2 Documents which disclose exempt or confidential information as defined in the Act.

Title Location

Architect's plans PMIS file

Building Profile Reports TMH

Hampshire County Council

Building Design Project Appraisal

Buildings, Land and Procurement Panel

15 January 2008

Executive Lead Member for Children's Services (Education)

23 January 2008

Executive Member for Policy and Resources

28 January 2008

Project:	The Bridge Education Centre, Eastleigh
	Extension and Refurbishment
Commencement date:	July 2008
Completion date:	July 2009
Planned year of start in accordance with Capital Programme:		2008/09

Recommendation:

That the building design project appraisal for The Bridge Education Centre scheme be approved.

1 Finance

Capital Expenditure	Current Estimate £'000	Capital Programme 4Q06 £'000
Buildings	2,326	1,415
Fees	379	234
Land to be purchased	_	-
Total	*2,705	1,649

* The means by which the difference between the Current Estimate and the Capital Programme

allocation is to be met is shown in the table below.

Financial Provision for Total Scheme	Buildings £'000	Fees £'000	Total cost £'000
1 From own Resources:
a) Capital Programme (as above)	1,415	234	1,649
b) Devolved Capital budget	134	22	156
2 From Other Resources:
a) Policy and Resources Capital Repairs budget	322	48	370
b) NHS PCT	455	75	530
Total	2,326	379	2,705

Building Cost - Net Cost (excluding abnormals) = £1,975 per m²

As this is predominantly a refurbishment project it would be misleading to quote gross costs.

Devolved Capital allocations

The Director of Children's Services has confirmed the availability of £134,000, excluding fees, funding from the devolved capital budget.

Landlord funded work connected with this scheme

An allocation of £322,000, excluding fees, has been made in the Policy and Resources Capital Repairs budget 2007/08 for re-roofing and re-cladding works.

Value of land already acquired for this project

The land forming the site of the development is an integral part of the school campus and is incapable of disposal in isolation. The land was acquired at historic cost and its current value to the County Council is as part of the ground of the establishment.

Revenue implications

	(a) Employees £'000	(b) Other £'000	(a+b) *Net Current Expenditure £'000	(c) Capital Charges £'000	(a+b+c) Total Net Expenditure £'000
Revenue Implications Additional+ /Reductions	DCS/ COUNTY TREAS. TO COMMENT	-	-	142	-
Unit cost (£) (e.g. per place)	-	-	-	-	-
% variation to Committee's budget	-				-
Number of additional Staff (fte)	-				-

The overall level of the revenue budget for funding schools will (from April 2006) be prescribed by central government, and capital projects have no bearing on the level of this budget. Therefore, this proposed project will have no bearing on the overall level of the Children's Services budget, extra costs and savings being met from the same overall schools' funding level.

Energy costs

The estimated annual energy consumption for the new accommodation will meet that required by current Building Regulations. It is anticipated that the increase in fuel cost for the building will be in the order of £2,240 per year. The additional CO² consumption will be 14 tonnes per year.

Value for Money

Factors taken into consideration during the development process to ensure that the project is delivering value for money:

· Procurement - the works will be procured under a develop and construct arrangement with a SECE framework contractor.

· Buildability/Specification - the early involvement of the contractor in the design development process will enable them to contribute valuable experience, knowledge and expertise into achieving optimum design solutions in terms of buildability, quality and costs over the life of the building.

· Whole Life Costs - the development of the project has included an analysis of costs over the whole life-cycle of the building. A Whole Life Cost plan has been prepared for the project and benchmarked against similar projects carried out by the County Council. The whole life cost summary for this project compares well with some of the recent primary school projects being built by the County, such as Elvetham Heath and Pinewood.

· Sustainability - the scheme has been designed with a strong sustainability agenda. A `very good' BREEAM (Building Research Establishment Benchmark for Sustainability) rating is being targeted and will reflect in the longer-term benefits which will be delivered through low-energy use.

2 Details of site and existing infrastructure

Location/adjoining land and buildings

The Bridge Education Centre is located at Newtown Road, in a residential area adjacent to the local health centre.

Area including comparison with local/national standards

The total site area is 1.15 acres (0.47 hectares). No site guidelines exist for an Education Centre although the site will provide areas for ball games.

Access

The main vehicular access to the site is from Newtown Road.

Existing buildings and temporary buildings

The main school building is a Mark 1 SCOLA building dating from the early 1960s. Extensions were added in 1976 and 1989. There are two temporary office buildings on the site which will be removed as part of the scheme.



Results of trial boreholes

The results of a ground investigation are awaited but it is anticipated that ground-bearing strip foundations will be used.

Mains services position

The existing mains services will require upgrading to serve the proposed additional accommodation.

3 Scope of the Project

Type of project, layout and facilities provided

Education Centre - extension

The proposed extension will provide the following new accommodation:

· 5 classrooms

· staff room

· extended boiler/plant room

· new entrance foyer

· 4 toilets

· associated storage spaces

Education Centre - refurbished provision

· 3 classrooms

· 3 technology classrooms

· behavioural support team office

· art/design classroom

· ICT/library space

· tutor room

· kitchen

· admin offices

· main hall

· associated caretaker/store rooms


CAMHS Unit

Ground floor

· foyer/admin office

· lift and stairs

First floor

· 7 consulting rooms

· kitchenette

· toilets/stores

Places provided

48 places will be provided in the new accommodation which will allow all pupils attending the two existing centres to attend one site.

4 The Proposed Building

Type of construction, finish and appearance

The proposed extension will be of steel-frame construction with rendered walls, a high-performance membrane roof, aluminium windows and timber doors. As part of the current proposals, the existing building is to be reclad to create a uniform appearance.

Impact Assessment

The proposed single-storey extension has level access throughout.

The CAMHS unit is a two-storey building and an evacuation lift will be installed as part of the scheme.

Assessment of the Race Relations (Amendment) Act has been considered in the development of this proposal. No adverse impact has been identified in terms of race, creed or gender.

Heating and ventilation systems

It is proposed that low surface temperature radiators will serve the extended education centre and that the CAHMS unit will have underfloor heating, with natural ventilation. The toilets will be mechanically ventilated.

Fire risk assessment

In consultation with the Hampshire Fire and Rescue Service, a fire risk assessment

concludes that this is a medium/low fire risk category building. Therefore a sprinkler system will not be installed.

Health and safety

A designer's risk assessment and a design health and safety plan, in accordance with the Construction Design and Management Regulations 2007, have been undertaken for the proposed scheme

5 External Works

Car parking

The current car parking provision will be extended to provide separate spaces for the CAMHS unit and the education centre parking will be rationalised to provide a small number of additional spaces. A new turning head will be provided for emergency vehicle access.

Landscape proposals

Landscaping works will include new access paths and gates and making good around the new-build areas with paving and soft landscaping.

Situation on site and environmental impact

The new entrance with hard-paved courtyard will provide a welcoming and clearly identified entrance point for visitors to the school. The scheme will facilitate the removal of existing raised storage tanks and disused swimming pool and improve the environment adjacent to residential properties. The existing mature trees on the site are to be retained.

6 Planning

A detailed planning application is due to be submitted during January 2008.

7 Building management

Existing arrangements will apply to cleaning, catering, local management and maintenance arrangements.

8 Furniture and equipment

From the Children's Services Department's block allocation.

9 Professional resources

Architectural Services } Property, Business and Regulatory Quantity Surveying } " " "

Electrical and Mechanical Engineering } " " "

Structural Engineering } R J Watkinson

10 Consultations

The following have been consulted during the development of the project: Headteacher and Governors of the school, Children's Services Department, Environment Department, Fire Officer, Access Officer, local County Councillor.