Archived decisions

a R.J. Baulk

p M.F. Cartwright

p A.P. Collett

p B.D. Dash

p C.R.H. Davidovitz

a A.D.G. Evans

p K. Gill

a D.A. Kirk

p J. Maxwell

p Mrs J. Porter

p A. Weeks

219

APOLOGIES FOR ABSENCE

Apologies for absence were received from Councillors R.J. Baulk, A D. G. .

Evans and D.A. Kirk.

220

DECLARATIONS OF INTEREST

All Members who believe they have a personal or prejudicial interest in any

matter to be considered at the meeting must declare that interest and, having

regard to the circumstances described in paragraphs 9, 10, 11 and 12 of the

County Council's Code of Conduct, consider whether to leave the meeting

whilst the matter is discussed, save for exercising any right to speak in

accordance with paragraph 12 of the Code. The declaration should be made

at the time of the relevant debate.

221

MINUTES

The Minutes of the meeting held on 2 October 2007 were confirmed as a correct record and signed by the Chairman.

222

CHAIRMAN'S COMMUNICATIONS

The Chairman outlined the interim management arrangements for Property, Business and Regulatory Services following the appointment of Andrew Smith as Chief Executive. He was pleased to report the appointment of Karen Murray to the role of Acting Director, supported by Neil Jones and Steve Clow, as Assistant Director of Business Services and Assistant Director of Property Services respectively.

223

DEPUTATIONS

No deputations had been notified under Standing Order 21.

224.

ASSET MANAGEMENT STRATEGY FOR SCHOOL SWIMMING POOLS

The Panel considered the report of the Acting Director of Property, Business and Regulatory Services (Item 6 in the Minute Book) updating the Panel on the latest developments for the swimming pools strategy in Hampshire schools and seeking endorsement to the development of a capital investment strategy in school swimming pools, the cost of which was to be split equally between Children's Services and Policy and Resources.

This report also provided information about the energy costs associated with school pools, as requested by the Panel at an earlier meetings.

In considering the report discussions centred on the importance of encouraging maximum community and other non-school use and the Panel asked that where opportunities existed that these be considered accordingly.

RESOLVED:-

a) That the decision to adopt a strategy for the provision of Key Stage 2 swimming as approved by the Executive Lead Member for Children's Services (Education) on 10 December 2007, be noted.

b) That the Panel advise the Executive Member for Policy and Resources that approval be given to meet 50% of the investment costs in 14 school swimming pools at strategic locations in Hampshire from the Landlord's NDS condition funding (up to £375,000 per annum for up to five years).

c) That the energy and water consumption data associated with school swimming pools, be noted.

225.

MAJOR PROJECTS UPDATE:

¬ ASHBURTON COURT

¬ CHILDREN'S CENTRES

¬ MERTON RISE

¬ CARFAX SITE

The Panel considered the report of the Acting Director of Property, Business and Regulatory Services (Item 7 in the Minute Book) highlighting key issues with the above mentioned schemes.

The Panel were pleased to note that the decanting and movement of staff in relation to Ashburton Court had gone smoothly and asked that all concerned be thanked for their part in this complex part of the programme.

In relation to the Children's Centres, it was noted that progress was on target, with the projects scheduled for completion between March and September 2008. It was anticipated that phase III which would encompass rural areas would commence April 2009.

RESOLVED:

That the Executive Member for Policy and Resources be advised:

a) To approve funding the Sherborne Road kickabout works (£110,000) to support the development of the Merton Rise Phase 2 proposals using either developer payments or part of the Merton Rise Infrastructure Works budget (with a subsequent recharge following phase 2 sales);


b) That the Acting Director of Property, Business and Regulatory Services work jointly with MACE/Construction Futures to establish the opportunities for the redevelopment of the Carfax site, Gladstone Street, Winchester, and prepare a business case for the preferred development strategy and report back to the Panel in due course.

226.

PROJECT APPROVALS

The Panel considered the report of the Acting Director of Property, Business and Regulatory Services (Item 8 in the Minute Book) detailing a range of construction-related procurement initiatives, seeking approval on the use of the balance of the capital receipt from the sale of surplus land at Crestwood College and highlighting proposals for a Discovery Centre in Basingstoke.

RESOLVED:

That the Executive Member for Policy and Resources be advised:

a) That approval be given to the following procurement arrangements:

· The Castle Complex Engineering Services and Building Maintenance contract

· Winnall Primary School, Winchester - Fire Reinstatement works

· Andover Education Centre

· Wyvern Technology College, Fair Oak

· Consultant Frameworks

· Children's Centres

· The Bridge Education Centre

· Applemore College - Scola re-cladding works and additional funding of £250,000 towards the project

· NDS Modernisation Programme - Specialist Teaching Spaces

· Wildground Infant and Horndean Infant - Scola re-cladding projects

· Queen's Inclosure Primary School, Cowplain - roofing works

b) That the use of the balance of the capital receipt from Crestwood College be used for:

(i) improvement to external areas including netball facilities at Crestwood College;
(ii) contribution to the sports and recreational facilities at Priestlands School, Lymington;

(iii) contribution to Wyvern Technology College, Fair Oak, `J- track' running track.

c) To allocate the capital receipt from the disposal of the former Stonecroft Children's Home, Havant, to the Policy and Resources Capital Programme and to allocate it to fund a range of Children's Services office accommodation solutions in southeast Hampshire, principally for Children's Services.

227.

CORPORATE PROCUREMENT UPDATE

The Panel considered the report of the Acting Director of Property, Business and Regulatory Services (Item 9 in the Minute Book) providing an update on activity for the last six months and including an updated schedule of the cashable savings identified for 2007/08.

The report also referred to the intention to participate in a Central Buying Consortium (CBC) contract for the supply of electricity for street lighting to take effect in April 2008.

It was reported that cashable savings of £611,000 had been identified for 2007/08 (excluding schools) and very substantial gains had been made in the supply of gas and electricity as market conditions became more favourable. The results of the first large-scale tendering of home-to-school routes in the north-east of the County and the renewal of the Council's contract for the supply of temporary workers were expected in the first half of 2008 and would be reported to the Panel in June. Good progress had also been made in respect of the review programme, e-procurement and collaboration.

RESOLVED:

That the Executive Member for Policy and Resources be advised that

approval be given to:

a) the improvement programme for corporate procurement

b) the Chief Executive being authorised to conclude contracts for the supply of electricity for street lighting.

228.

THE BRIDGE EDUCATION CENTRE, EASTLEIGH

The Panel considered the report of the Acting Director of Property, Business and Regulatory Services (Item 10 in the Minute Book) detailing the design project appraisal for an extension and refurbishment at The Bridge Education Centre, Eastleigh, at an estimated total cost of £2,381,000, excluding fees.

RESOLVED:

That the Executive Member for Policy and Resources be advised to approve the design project appraisal for the scheme at The Bridge Education Centre, Eastleigh, at an estimated total cost of £2,326,000, excluding fees.

229.

EXCLUSION OF PRESS AND PUBLIC

RECOMMENDATION:

RESOLVED:

That in relation to the following items the public be excluded from the meeting, as it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the public were present during the items there would be disclosure to them of exempt information within Paragraph 3 of Part 1 of Schedule 12A to the Local Government Act 1972, and further that in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information, for the reasons set out in the reports.

230.

BUSINESS SERVICES GROUP BUSINESS PLANS 2008/09:

The Panel considered the exempt report of the Acting Director of Property, Business and Regulatory Services (Item 12 in the Minute Book) seeking the support of the Panel for the 2006/07 business plans of the Business Services Group (BSG).

Formal business plans were prepared for:

· Catering Services (HC3S)

· Corporate Procurement And County Suppliers

· Hampshire Transport Management (HTM)

· Hampshire Printing Services (HPS)

The respective business managers also attended the Panel meeting to make detailed presentations on their individual business plans.

RESOLVED:

That the Executive Member for Policy and Resources be advised that the

2008-2009 Business Plans for the Business Services Group be approved.