Archived decisions

Hampshire County Council Executive Lead Member for Children's Services (Education) 13 March 2008 Sarisbury Church of England Junior School, Sarisbury Green Report of the Acting Director of Property, Business and Regulatory Services

Contact: Steve Clow Ext: 7858 e-mail: [email protected]

1	Summary
1.1	Sarisbury C of E Junior School is located off Allotment Road, Sarisbury Green. The school's net capacity is 358, with a current number on roll of 328 children (7-11 years).
1.2	The original school buildings date from the 1960s and are of single-storey traditional construction. A four-classroom extension was completed in 1995 and a new boiler room and library extension in 2004. It is now proposed to provide additional permanent classroom accommodation to replace an existing temporary building used as a teaching space and to enhance the facilities for the delivery of the IT curriculum.
1.3	The Acting Director of Property, Business and Regulatory Services has progressed the design of the proposed scheme at Sarisbury Junior School and the purpose of this report is to outline the design proposals and seek approval to the attached design project appraisal.
1.4	The proposed scheme will maximise wellbeing and enhance the quality of place for all users of the school.
2	Recommendation
	That the Executive Lead Member for Children's Services (Education) approves the design project appraisal for the scheme at Sarisbury Junior School, Sarisbury Green, at an estimated total cost of £523,000, excluding fees.
3	Scope of the Works
3.1	It is proposed to provide two additional teaching spaces adjoining the existing classroom on the western boundary. An existing central classroom next to the library will be refurbished to form an IT computer room.
3.2	A staff office, cloak room and link corridor will also be provided within the new-build.
3.3	The extension will reflect the ridge height, pitch and eaves level of the existing gable with a staircase access to the attic areas for possible future use by the school.
4	Funding and Timing
4.1	The funding for the scheme (excluding fees) is as follows: £ Children's Services Capital Programme 2008/09 416 Children's Services Staff Workforce Budget 2007/08 29 School - devolved capital 78 523
4.2	Subject to the necessary approvals it is anticipated that tenders will be invited during April 2008, work will commence on site during July 2008 and be completed during February 2009.
5	Consultation with Local Member
5.1	Councillor Sean Woodward, the local Member, has been consulted on this design project appraisal and has confirmed his full support for the scheme.
Conclusion
The proposed scheme will provide additional permanent, purpose-built classroom spaces and free up an existing area to form an IT computer room.

LINK(S) TO CORPORATE STRATEGY
	Yes	No
Hampshire safer and more secure for all		_
Maximising well-being	_
Enhancing our quality of place	_

This proposal does not link to the Corporate Strategy but, nevertheless, requires a decision because:

Section 100 D - Local Government Act 1972 - background papers

The following documents disclose facts or matters on which this report, or an important part of it, is based and has been relied upon to a material extent in the preparation of this report.

NB the list excludes:

1 Published works

2 Documents which disclose exempt or confidential information as defined in the Act.

Title Location

Architect's plans PMIS file

Building Profile Reports TMH

Hampshire County Council

Building Design Project Appraisal

Executive Lead Member for Children's Services (Education)

13 March 2008

Project:	Sarisbury C of E Junior School, Sarisbury Green
	Classroom extension
Commencement date:	July 2008
Completion date:	February 2009
Planned year of start in accordance with Capital Programme:		2008/09

Recommendation:

That the building design project appraisal for the Sarisbury C of E Junior School

scheme be approved.

1 Finance

Capital Expenditure	Current Estimate £'000	Capital Programme £'000
Buildings	523	416
Fees	79	69
Land to be purchased	_	_
Total	*602	485

* The means by which the difference between the Current Estimate and the Capital Programme

allocation is to be met is shown in the table below.

Financial Provision for Total Scheme	Buildings £'000	Fees £'000	Total cost £'000
1 From own Resources:
a) Capital Programme (as above)	416	69	485
b) School	78	5	83
c) Staff Workforce budget	29	5	34
Total	523	79	602

Building Cost - Net Cost = £1,220 per m²

- Gross Cost = £1,743 per m²

(The calculation of the gross internal floor area for the net and gross costs includes the area at first floor)

Devolved Capital allocations £'000

2004/05 28

2005/06 29

2006/07 37

2007/08 40

2008/09 39

Total 173

Landlord funded work connected with this scheme

There are no landlord funded works associated with this scheme.

Value of land already acquired for this project

This existing playing field of this school site is owned by the County Council and the area of school buildings is owned by the Diocese, vested in Trustees. The land forming the site of the development straddles the ownership boundary but is an integral part of the school campus and is incapable of disposal in isolation. The land was acquired at historic cost and its current value to the County Council and school trustees is as part of the ground of the establishment.

Revenue implications

	(a) Employees £'000	(b) Other £'000	(a+b) *Net Current Expenditure £'000	(c) Capital Charges £'000	(a+b+c) Total Net Expenditure £'000
Revenue Implications Additional+ /Reductions	-	-	-	31	31
Unit cost (£) (e.g. per place)	-	-	-	-	-
% variation to Committee's budget	-				-
Number of additional Staff (fte)	-				-

The overall level of the revenue budget for funding schools will (from April 2006) be prescribed by central government, and capital projects have no bearing on the level of this budget. Therefore, this proposed project will have no bearing on the overall level of the Children's Services budget, extra costs and savings being met from the same overall schools' funding level.

Energy costs

The estimated annual energy consumption for the new accommodation will meet that required by current Building Regulations. It is anticipated that the increase in fuel cost for the school will be in the order of £930 per annum (£6.20 for each m² of new accommodation). The additional CO² consumption will be 5.5 tonnes per year.

2 Details of site and existing infrastructure

Location/adjoining land and buildings

The school is located at Allotment Road in Sarisbury Green. Allotments lie to the north of the site, a recreation ground to the east, school playing field to the south and housing to the west.

Area including comparison with local/national standards

The total site area is 4.29 acres (1.74 hectares). The DfES guideline for a school of this size is 4.52 acres (1.83 hectares).

Access

There will be no changes to the existing access as a result of the proposed scheme. For the duration of the works, it is anticipated that the contractor will access the site across adjoining third-party owned land (negotiations currently taking place). Should this not prove possible, the main school entrance will be used by the contractor. In this event, once within the school boundaries, pupils and staff will be clearly separated from construction traffic and activities. Deliveries and movement of plant will be restricted during the school day to ensure the safety of all those involved.

Existing buildings and temporary buildings

The existing school buildings date from the 1960s and are of traditional brick and block construction. A temporary building is currently used as a classroom space. However, on completion of the scheme the school wishes to retain this building on site for extra-curricular uses.





Results of trial boreholes

A soil survey has revealed clay overlying gravel with a deep topsoil.

Mains services position

The existing mains services are considered to be of sufficient capacity to be extended and adapted as required to serve the proposed additional accommodation.

3 Scope of the Project

Type of project, layout and facilities provided

The proposed scheme will provide the following new accommodation, together with an IT computer room in an existing classroom space:

· two teaching spaces

· cloak room

· office

· associated storage spaces

· covered link corridor

Places provided

No additional spaces will be provided.

4 The Proposed Building

Type of construction, finish and appearance

The proposed extension will be of traditional brick and block construction and will continue the ridge height, pitch and eaves level of the existing gable. Brickwork and roof tiles will be chosen to complement the adjoining building. The windows and doors will be aluminium-framed double-glazed units. Some external timber panelling will also be used.

Impact Assessment

The proposed new accommodation has been designed with level access throughout.

Assessment of the Race Relations (Amendment) Act has been considered in the development of this proposal. No adverse impact has been identified in terms of race, creed or gender.

Heating and ventilation systems

It is anticipated that the existing heating and ventilation systems will be extended throughout the new-build.

Fire risk assessment

In consultation with the Hampshire Fire and Rescue Service, a fire risk assessment

concludes that this is a low fire risk category building. Therefore a sprinkler system will not be installed.

Health and safety

A designer's risk assessment and a design health and safety plan, in accordance with the Construction Design and Management Regulations 2007, have been undertaken for the proposed scheme

5 External Works

Car parking

No changes are anticipated to the existing car parking provision on site.

Landscape proposals

Landscaping works will include the provision of hard paved areas and making good around the proposed new extension.

Situation on site and environmental impact

The proposed extension is sited and designed to have minimal environmental impact and faces towards the school playing field. It is to be located on an existing tarmac/grassed area.

6 Planning

A detailed planning application was submitted during January 2008.

7 Building management

Existing arrangements will apply to cleaning, catering, local management and maintenance arrangements.

8 Furniture and equipment

A separate allocation from the block vote for furniture and equipment will be made.

9 Professional resources

Architectural Services } Property, Business and Regulatory Quantity Surveying } " " "

Electrical and Mechanical Engineering } " " "

Structural Engineering } " " "

10 Consultations

The following have been consulted during the development of the project: Headteacher and Governors of the school, Children's Services Department, Environment Department, Fire Officer, Access Officer, local County Councillor.