Hampshire County Council

Buildings, Land and Procurement Panel Item

2 April 2008

Procurement Initiatives

Report of the Acting Director of Property, Business and Regulatory Services

1.0

Summary

1.1

The Executive Member for Policy & Resources approved on 5 April 2007 the annual review of construction related procurement for 2006/7 and a series of new initiatives to be implemented during 2007/8 and beyond.

1.2

The purpose of this report is to summarise the actions taken during 2007/8, analyse the outcomes, seek approval to further procurement initiatives and set out a number of procurement developments and arrangements for 2008/9 and beyond.

1.3

The completion of projects through Framework arrangements ensures that the schemes are delivered in a cost-effective way, involves closer working and collaboration with the construction industry which ensures continuous improvement in the County Council's services and enhances the quality of place in Hampshire.

Recommendations (s)

That the Panel advises the Executive Member for Policy & Resources that:

1

The proposals to tender the following consultant framework arrangements during 2008/9 be approved:

_ Acoustics - anticipated value up to £100,000 per annum

_ Archaeology - anticipated value up to £150,000 per annum

_ Building Control - anticipated value up to £250,000 per annum

2

The proposal to extend the current temporary buildings contract with Elliott Group until 31 October 2009, with an estimated annual value of £800,000, be approved.

3

The proposal to tender a framework arrangement for external decorations work, with an anticipated value of £4 million per annum be approved.

4

The proposal to establish a roofing framework with an anticipated value of £2 million per annum be approved.

2.0

Introduction

2.1

During the last 12 months the main focus of activity has been the integration of the County Council's procurement policy with that of the South East Centre of Excellence (SECE) through the use of the new framework arrangements established by Hampshire County Council on behalf of SECE, for the delivery of the County Council's mainstream work.

2.2

In addition, a number of specialist frameworks and term contract arrangements are being developed following the success of pilot arrangements trialled over recent years.

2.3

This work is the culmination of a number of pilot arrangements to extend collaborative procurement arrangements across the full range of building construction work procured on behalf of the County Council, in order to deliver improved performance, value for money and efficiency savings.

2.4

This report sets out the department's procurement model and strategy for building construction work, which has been updated to reflect the implementation of the new arrangements. A number of these arrangements are currently being developed or tendered and these will be the main focus of procurement activity during the coming year, in particular:

_ Development and procurement of new specialist frameworks including hard landscaping, external decorations and roofing.

_ Procurement of reactive building maintenance contracts.

_ Procurement of a combined building and engineering maintenance contract for the Castle Complex headquarters buildings.

_ Procurement of consultancy framework arrangements.

2.5

In addition the department continues to lead the Construction Procurement and Asset Management Partnership for the South East Centre of Excellence. A wide ranging business case has been submitted, the implementation of which will be subject to the outcome of the funding application for the Comprehensive Spending Review 2007 CSR07 period. However, it is anticipated that the focus during 2007/8 will be the development of a SECE consultancy arrangement to compliment the Tier 1 framework and development of further sub-regional Tier 2 and Tier 3 framework arrangements for clusters of authorities and the ongoing management and development of the existing framework arrangements.

3.0

Analysis and Review

3.1

During 2007/8 a total of £114 million of construction work has been committed through the department. This includes the £30 million Ashburton Court redevelopment contract which was finalised early in the financial year.

3.2

Work has been delivered through a range of procurement routes, including the County Council's Framework for Major Schemes and Programmes of Work, preferred small to medium size contractors, specialist firms and traditional competitive tender.

3.3

In 2007/8 approximately 65% of the overall value of project work was procured through collaborative procurement arrangements with the remainder procured through conventional tendering. The level of commitment through collaborative procurement arrangements is within the ceiling set for best value procurement approved by Cabinet in September 2004 of 70% as a proportion of the overall value.

3.4

A summary of all best value procurement approved in 2007/8 is shown in Appendices 1 and 2:

· Appendix 1 details all of the work committed through the County Council's Framework for Major Schemes for 2007/8 and 2008/9

· Appendix 2 details work procured through other best value procurement arrangements including preferred contractors and specialist framework arrangements.

3.5

In value terms, approximately of £55 million worth of major project work will have been committed by best value forms of procurement during 2007/8 through:

_ Major Framework - 6 projects worth £44.2 million

_ Preferred contractors - 44 projects worth £9.5 million

_ Preferred contractors -14 packages of multiple projects worth £2.1 million

4.0

HCC Procurement Model and Strategy

4.1

The department's procurement strategy has been to develop long term collaborative arrangements with both contractors and consultants. This ensures that the County Council has sufficient capacity in the medium term for the delivery of the Capital Programme and enables the engagement of contractors during the pre-construction period in key design and construction decisions, project planning, joint risk management and supply chain development. As previously reported to the Panel, this approach has been proven to deliver increased certainty of project costs and improvements in performance across a range of other performance indicators including health and safety, time and quality.

4.2

Appendix 3 sets out the department's current procurement model for building construction and maintenance work, the key elements of which are described below. This procurement model will continue to be developed to ensure that it best meets the needs of the County Council and continues to deliver value for money. In particular, consideration is currently being given to the appropriate procurement models for delivery of facilities management services and the government's Building Schools for the Future and Primary Capital Programme funding streams. Proposals for further development of the procurement model will be reported to future Panel meetings.

5.0

SECE Framework Arrangements

5.1

The following framework arrangements have been established by Hampshire County Council in its role as lead authority for the Construction Procurement and Asset Management Partnership for SECE.

5.2

SECE Tier 1 Framework

5.2.1

The SECE Tier 1 framework comprises 10 national contractors and is intended to deliver major projects with a construction value in excess of £1 million. It replaces the County Council's own Framework for Major Schemes, which expired in August 2007.

5.2.2

The framework is currently being used to procure the Andover Primary Schools, Education Centre and Children's Centre programme of projects, as identified in Appendix 4. Further schemes to be procured through the Tier 1 framework will be reported to the Panel when they are confirmed.

5.3

SECE Tier 2 Framework

5.3.1

The SECE Tier 2 Framework, finalised in autumn 2007, comprises 7 medium sized contractors and is intended for projects with a construction value between £500,000 and £2.5 million. Projects currently identified for procurement through the Tier 2 framework are shown in Appendix 5. Further schemes to be procured through the Tier 2 framework will be reported to the Panel when they are confirmed.

5.4

SECE Tier 3 Framework

5.4.1

The tender process for the Tier 3 framework has now been concluded and the following contractors selected for appointment to the framework:

_ T Coleborn & Son

_ R V Dart & Son (Builders) Ltd

_ Green Building Maintenance Ltd

_ Gregory Havant Ltd

_ Hampshire Partitioning Contracts Ltd

_ John Hobden Ltd

_ Jorgensen Ltd

_ Lakehouse Contracts Ltd

_ LST Building Services

_ Mountjoy Ltd

_ Nolan Davis Contracting Ltd

_ PT Contractors Ltd

_ Ralls Builders Ltd

_ West End Roofing & Construction Ltd

_ Woods Commercial Facilities Ltd

5.4.2

The Tier 3 framework is intended for projects with a construction value up to approximately £500,000. It is anticipated that the greatest benefits will be obtained where a number of similar projects can be aggregated into a programme of work providing efficiencies through economy of scale, procurement time, consistency of approach, and common specifications and supply chain arrangements. Typically projects will include refurbishments of toilets, specialist teaching spaces, SCOLA re-cladding projects and small extensions and internal alterations.

5.4.3

Projects and programmes of work to be procured through the Tier 3 framework are currently being identified. Those with a construction value over £100,000 will be reported to future Panel meetings.

6.0

Specialist Framework Arrangements

6.1

Hard Landscaping

6.1.1

Details of the hard landscaping framework were reported to the Panel in March 2007. Tenders for this framework are due to be returned in April with a view to appointing contractors to the framework arrangement during the summer 2008. It is anticipated that between 3 and 5 contractors will be appointed to the framework.

6.2

Temporary Buildings

6.2.1

The extension of the temporary buildings term contract with Elliott Group until 31 October 2008 and appointment of a second contractor, Martin Reynolds Construction (MRC) has been previously report to the Panel.

6.2.2

Elliott Group has continued to perform well as measured through the key performance indicators for the contract. The original contract with Elliott Group was for an initial 2 year term, commencing on 1 November 2005, with the option to extend for up to a further 3 years. To date the contract has been extended for a 2 year period up to 31 October 2008. It is now proposed to extend the contract for a further 1 year until 31 October 2009, at an estimated value of £800,000 per annum. This extension will bring the timescales for expiry of both temporary buildings contracts closer together, allowing a new framework arrangement to be established through a single tender process.

6.3

External Repair and Redecoration

6.3.1

Since 2002 the department has aggregated external repair and redecoration projects into packages of work and procured the majority of these through a number of preferred contractors. This arrangement has delivered efficiencies in the internal contract management arrangements and has also provided improved contractor performance and cost benefits.

6.3.2

It is anticipated that approximately £2.7 million of external repair and decoration work will be procured during 2008/9. This programme will be divided into approximately 10 packages of work, with each package procured through competitive tender to a short list of 3 contractors. The initial packages of work will be tendered on a best value basis, with subsequent packages tendered on a traditional lowest price basis.

6.3.3

To ensure that we continue to gain the benefits from a collaborative working arrangement with contractors, it is proposed to establish a framework arrangement for external redecoration work for operation from 2009. It is anticipated that up to12 contractors will be appointed to the framework, with an annual value of approximately £4 million. Further details of this framework will be reported to the Panel as it is developed.

6.4

Roofing

6.4.1

Proposals to develop a framework for roofing work were reported to the Panel in March 2007. The reactive repair element of this work has been incorporated into the reactive building maintenance contracts currently being procured. It is now proposed to proceed with the procurement of a framework for larger roofing repairs and re-roofing work with an anticipated value of £2 million per annum. Further details of this framework will be reported to the Panel as it is developed.

7.0

Term Contracts

7.1

Engineering Maintenance Term Contracts

7.1.1

As the Panel is aware the re-tendered engineering maintenance term contracts commenced in August 2007 for a 5 year period, with the option to extend for a further 5 years, subject to the performance of the contractors and the requirements of the County Council.

7.2

Reactive Building Maintenance Contracts

7.2.1

The evaluation of pre-qualification submissions for the proposed reactive maintenance contracts has now been concluded and tender documents are being prepared. It is anticipated that 12 contractors will be invited to tender for the four contracts with a view to these contracts being in place by autumn 2008.

7.3

Castle Complex Maintenance Contract

7.3.1

A Prior Information Notice has now been published in the Official Journal of the European Union confirming the County Council's intention to tender a combined building and engineering maintenance contract for the Castle Complex headquarters buildings, as reported to the Panel in January 2008. Progress and outcomes from the tender will be reported to the Panel later in the year.

8.0

Competitive Tendering

8.1

Competitive tendering will continue to be used to procure a range of building construction and maintenance work. This may comprise best value tenders for larger or more complex projects and lowest price tendering where the schemes are smaller and less complex. Competitively tendered schemes allow us to benchmark costs and performance against the framework arrangements and also ensure that we continue to provide business opportunities to a wide range of suitable contractors.

9.0

Electronic Tendering

9.1

During 2007/8 Property Services has procured a number of projects through the In-Tend electronic tendering system. This has included a successful mini-competition under the SECE Tier 2 framework. During 2008/9 it is proposed to extend the use of electronic tendering to more of the department's projects, including mini-competitions to select contractors under the various framework arrangements. This is in line with the Corporate Procurement Strategy and is anticipated to provide efficiencies in the management of the tender process.

10.0

Professional Services

10.1

The Panel has previously been advised of proposals to renew the department's existing consultant framework arrangements and to establish a number of new arrangements.

10.2

Pre-qualification submissions have been received for the structural inspections, structural and civil engineering design, quantity surveying and landscape architecture and ecology frameworks. Pre-qualification submissions for the mechanical and electrical engineering frameworks are due to be returned by the end of March and contract notices will shortly be published for town planning and urban design and transport planning arrangements.

10.3

The Executive Member for Policy and Resources approved the proposals to establish framework arrangements for building surveying and land survey work on the 28 January 2008 and these are currently being developed. It is now proposed to establish two further consultant framework arrangements, for the provision of acoustics and archaeological services, both of which are areas where legislative requirements are increasing . In addition, the current arrangement with Butler and Young for provision of building control services will expire in 2009. It is therefore proposed to re-tender this arrangement later this year.

11.0

Performance Management

11.1

All of the work procured through the department is evaluated through formal performance management arrangements. For the collaborative framework and term contract arrangements, this includes two way performance reviews between the contractor or consultant and the department's project team. Clients and end users are also invited to provide feedback on the performance of the project team and contractor.

11.2

Ongoing analysis and review of the performance data allows the department to manage any performance issues at an early stage and also to compare the performance achieved through the different procurement routes. With the establishment of the new SECE framework arrangements, it will also be possible to benchmark the performance of the County Council's projects against those of other local authorities participating in these frameworks.

11.3

A detailed analysis of contractor and project performance will be submitted to the Panel in July 2008, once all the data for projects completed during the financial year 2007/8 has been collated and analysed.

12.0

South East Centre of Excellence

12.1

Hampshire County Council has continued to lead the Construction Procurement and Asset Management Partnership of the South East Centre of Excellence. During the last 12 months the focus has been on the management of the Tier 1 framework arrangement and the establishment of sub-regional Tier 2 and Tier 3 frameworks for Hampshire and Sussex.

12.2

A business case has been submitted in support of an application for funding for this workstream during the CSR07 period. The activities identified include the development of a SECE consultancy framework to compliment the Tier 1 Framework for major schemes. Development of sub-regional framework arrangements for further clusters of authorities, and the ongoing management and development of the Tier 1 framework and the Hampshire and Sussex Tier 2 and Tier 3 frameworks.

12.3

In addition, Hampshire County Council has been asked by SECE to lead the development of highways and transportation workstream with a view to delivering efficiency savings and quality improvements through the development of shared contracts and frameworks, specialist frameworks, procurement processes and sharing of best practice.

12.4

The workstreams identified in the business case for the CSR07 period are:

_ Tier 1 major framework

_ Cluster arrangements

_ Consultancy

_ Shared services

_ Property and asset management

_ Supply chain development

_ Fire and Police

_ Highways and transportation.

LINK(S) TO CORPORATE STRATEGY

Yes

No

Hampshire safer and more secure for all

_

Maximising well-being

_

Enhancing our quality of place

_

This proposal does not link to the Corporate Strategy but, nevertheless, requires a decision because:

PROJECT TITLE

CONTRACTOR(S)

VALUE

SELECTION METHOD

REASON FOR PROCUREMENT STRATEGY

PROJECTS CURRENTLY UNDER DESIGN DEVELOPMENT

Education Capital

Marnell Infant & Junior Schools

Major refurbishment and extensions

Brazier Construction

£3,000,000

Direct appointment through Major

Framework call off arrangement

_ Early contractor involvement to assist with scheme design and construction planning and programming

_ Contractor has preformed well on a number of previous projects procured on similar develop and construct basis

· Contractor currently undertaking project involving similar internal refurbishment works

Tadley Burnham Copse School

Reorganisation

Brazier Construction

£3,000,000

Direct appointment through Major Framework call off arrangement

_ Early contractor involvement with scheme design development, planning and programming.

· Contractor has performed well on a number of framework projects

Children's Centres - Modular building projects at various properties including:

_ Chineham Park Primary

_ Manor Infant

_ Belle Vue Infant

_ Readon Close, Peters field

_ St Vincent's College

_ Lee-on-Solent Infant & Junior

_ Neville Lovett Community School

_ Morelands Primary

_ Elson Infant

_ Wickham Primary

_ Waterside Primary

_ Pennington Infant & Junior

_ Chiltern Primary

_ Fordingbridge Infant & Junior

_ Bursledon Infant & Junior)

_ Wyvern College

Brazier Construction

£9,000,000

(£750k)

(£425k)

(£740k)

(£545k)

(£550k)

(£476k)

(£549k)

(£685k)

£(570k)

(£385k)

(£740k)

(£532k)

(£590k)

(£520k)

(£550k)

(£440k)

Direct appointment through Major Framework call off arrangement

· Early contractor involvement to undertake selection of modular building supplier(s) and assist with complex construction planning and programming to meet deadlines

· Contractor has consistently performed well on a wide range of projects and added value to pre-construction process

Elvetham Heath Primary School

Extension to 3FE

Mansell

£3,000,000

Direct appointment through Major Framework call off arrangement

· Early contractor appointment to assist with scheme design and construction planning and programming

· Contractor undertook extension of school to 2FE in 2004 and is therefore familiar with school and site

· Contractor has performed well on a number of recent Primary school projects

CONTRACTS AWARDED SINCE APRIL 2007

Education Capital

Romsey Primary School

Reorganisation

Mansell

£2,898,448

Direct appointment through Major Framework call off arrangement

· Early contractor involvement with the scheme design development, planning and programming.

· Good performance on the Waterside School project which is of a similar nature

· Contractor has previously worked with the design team

Dowd's Farm Primary School

New 1FE School

HBG Construction

£4,362,582

Direct appointment through Major Framework call off arrangement

· Part of pilot programme to develop common design and procurement template for new primary schools.

· Early appointment of contractor to assist with development of common design approach, procurement of key supply chains, planning and programming of the works.

· Contractor has performed well on Enhance projects

King's Copse Primary School

New 1FE School

HBG Construction

£4,496,030

Direct appointment through Major Framework call off arrangement

· Part of pilot programme to develop common design and procurement template for new primary schools.

· Early appointment of contractor to assist with development of common design approach, procurement of key supply chains, planning and programming of the works.

· Contractor has performed well on a number of major projects including the Enhance programme of work.

Cadlands Primary School

New 2 FE Primary School (on existing Junior site

Mansell

£2,292,083

Direct appointment through Major Framework call off arrangement

· Part of pilot programme to develop common design and procurement template for new primary schools.

· Early appointment of contractor to assist with development of common design approach, procurement of key supply chains, planning and programming of the works.

· Contractor has performed well on Enhance projects

Other

Ashburton Court Redevelopment

HBG Construction

£29,170,386

Selection based on framework agreement call off arrangements

· Early involvement of major contractor required due to scale and complexity of the scheme

· Phasing and construction strategy for complex inner city project to be developed

· Contractor has performed well on a range of major framework schemes

· Contractor has experience of major office developments and appropriate capacity and resource to undertake works

Hook Infant School

Major re-roofing works

Mansell

£982,786

Direct appointment through Major Framework call off arrangement

· Early contractor involvement required due to complexity of scheme and to engage pre-programming of the work

· Contractor has experience of working on similar Education schemes and has necessary capacity to meet the operational timescale

PROJECT TITLE

CONTRACTOR(S)

VALUE

SELECTION METHOD

REASON FOR PROCUREMENT STRATEGY

Negotiated Work

Basingstoke School Plus

Roof Safety works

Drew Smith Group

£212,710

· Negotiated with a preferred contractor

· Contractor has successfully completed similar projects to a high standard

· Good management structure and ability to undertake work in a tight timescale

Bordon Infant School

Internal Alterations

Ralls Builders

£474,109

· Negotiated with a preferred contractor

· Contractor has successfully completed similar projects to a high standard

· Good management structure and ability to undertake work in a tight timescale

Bridgemary Community School

New Community Suite

LST Building Services

£290,000

· Negotiated with a preferred contractor

· LST Building Services have successfully carried out similar works at various schools over a number of years

Bushy Leaze Early Years Centre

Extension & Alterations to create new Children's Centre

Nolan Davis Contracting

£603,084

· Negotiated with a preferred contractor

· Contract let as part of overall Children's Centre programme

· Contractor has worked extensively to a high standard with the County Council

Brookfield Community School

SAI & Food Technology refurbishment works

Brymor Contractors

£300,354

· Negotiated with a preferred contractor

· Contractor has successfully undertaken previous work at the school and has developed a good working relationship with the school

Calshot Activities Centre

Lawrence House - Shower Refurbishment

Hampshire Partitioning Contractors

£154,340

· Negotiated with a preferred contractor

· Contractor has successfully completed similar projects to a high standard

· Good management structure and ability to undertake work in a tight timescale

Capital House, Winchester

Office Refurbishment works

Nolan Davis Contracting

£265,000

· Negotiated with a preferred contractor

· Contractor has successfully completed similar office accommodation projects to a high standard

· Good management structure and ability to undertake work in a tight timescale

Chrismas Lodge

Demolition of existing buildings

Hughes & Salvidge

£120,032

· Negotiated with a preferred contractor

· Contractor has worked well on similar projects

· Urgent need to undertake work to ensure site safety and alleviate risk of vandalism or arson attack

Froxfield Infant School

Provision of new Homelodge building

Homelodge Buildings

£178,937

· Negotiated with a preferred contractor

· Specialist building contractor who has worked well on past projects

· Good management structure and ability to undertake work in a tight timescale

John Darling Mall, Eastleigh

Fire Precautions & Lighting improvements

Fairways Engineering

£199,826

· Negotiated with a preferred contractor

· Contractor has worked well on similar projects

· Urgent need to undertake work to ensure site safety and to meet current regulations

Kings Somborne Primary School

Fire Damage Reinstatement works

Tew Brothers

£404,791

· Negotiated with a preferred contractor

· Continuity of main contractor and key supply chains from initial emergency works

· Contractor has worked extensively with the department on similar projects and has a good performance and Health & Safety record

Linden Education Centre

Staffroom & Administration extensions

Dart & Son (Builders)

£144,184

· Negotiated with a preferred contractor

· Contractor has worked well on similar projects

· Good management structure and ability to undertake work in a tight timescale

Lister Point, Basingstoke

Refurbishment of accommodation

Brymor Contractors

£418,708

· Negotiated with a preferred contractor

· Contractor has worked well on similar projects

· Good management structure and ability to undertake work in a tight timescale

Manor Infant School

Part re-roofing

Survey & Construction

£114,201

· Negotiated with a preferred contractor

· Contractor has successfully undertaken similar projects as part of the Flat Roofing Framework agreement

· Costs benchmarked against Framework agreement to ensure best value

North Farnborough Infant School

Re-roofing & associated works

West End Roofing & Construction

£150,124

· Negotiated with a preferred contractor

· Contractor has successfully undertaken similar projects as part of the Flat Roofing Framework agreement

· Costs benchmarked against Framework agreement to ensure best value

Park Primary School

Extension & Alterations

Gregory Havant

£228,583

· Negotiated with a preferred contractor

· Contractor has successfully completed similar projects to a high standard

· Good management structure and ability to undertake work in a tight timescale

Pennington Infant School

Replacement of SCOLA

West End Roofing & Construction

£104,550

· Negotiated with preferred contractor

· Contractor has vast experience of projects of this nature and has a good track record with the County Council in terms of performance and Health & Safety

Siskin Infant School

Re-roofing

Survey & Construction

£133,351

· Negotiated with a preferred contractor

· Contractor has successfully undertaken similar projects as part of the Flat Roofing Framework agreement

· Costs benchmarked against Framework agreement to ensure best value

Staunton Park Community School

Sports Hall & Changing Rooms

Balfour Beatty Construction

£577,891

· Negotiated with a preferred contractor

· Contractor has successfully undertaken similar projects in the past to a high standard

· Contractor able to meet necessary timescale

Swanwick Lodge

Refurbishment of Education areas

West End Roofing & Construction

£106,614

· Negotiated with a preferred contractor

· Contractor has previously undertaken work at the unit and is well known to the staff

· Contractor able to meet necessary timescale

Three Minsters House, Winchester

Toilet refurbishment

Hampshire Partitioning Contractors

£205,159

· Negotiated with a preferred contractor

· Contractor has vast experience of projects of this nature and has a good track record with the County Council in terms of performance and Health & Safety

Various HCC premises

Generic strengthening of SCOLA masonry panels - Phase 3

West End Roofing & Construction

£222,660

· Negotiated with a preferred contractor

· Contractor has successfully undertaken similar projects in the past to a high standard

· Contractor able to meet necessary timescale

Warren Park Primary School

New Outdoor Classroom

Brazier Construction

£437,328

· Negotiated with a preferred contractor

· Contractor has successfully undertaken similar projects in the past to a high standard

· Contractor able to meet necessary timescale

Winnall Primary School

Fire Damage Reinstatement works

Tew Brothers

£195,000

· Negotiated with a preferred contractor

· Contractor has successfully undertaken similar projects in the past to a high standard

· Contractor able to meet necessary timescale

Yateley Secondary School

Refurbishment of Hudson Block

Nolan Davis Contracting

£85,119

· Negotiated with a preferred contractor

· Contractor engaged on security improvement work at the school

· Contractor has successfully undertaken work at a significant number of schools across the county

Alderman Quilley College

Food Technology Refurbishment

Nolan Davis Contracting

£113,000

· Negotiated with a preferred contractor

· Contract let under SME Framework arrangement

· Early engagement of contractor to assist with sequencing and timing of project

Applemore (F) College

Food Technology Refurbishment

Nolan Davis Contracting

£107,985

· Negotiated with a preferred contractor

· Contract let under SME Framework arrangement

· Early engagement of contractor to assist with sequencing and timing of project

Aviary Early Years Centre

Internal Alterations

Dart & Son (Builders)

£91,439

· Negotiated with a preferred contractor

· Contract let under SME Framework arrangement

· Early engagement of contractor to assist with sequencing and timing of project

Basingstoke Library & Information Centre

Installation of Sprinkler System

Nolan Davis Contracting

£142,786

· Negotiated with a preferred contractor

· Contract let under SME Framework arrangement

· Early engagement of contractor to assist with sequencing and timing of project

Brune Park School

Food Technology & Catering Refurbishment

Dart & Son (Builders)

£203,674

· Negotiated with a preferred contractor

· Contract let under SME Framework arrangement

· Early engagement of contractor to assist with sequencing and timing of project

Calthorpe Park School

Refurbishment of 2 Science Laboratories

Nolan Davis Contracting

£149,425

· Negotiated with a preferred contractor

· Contract let under SME Framework arrangement

· Early engagement of contractor to assist with sequencing and timing of project

Cherrywood Primary School

Internal Alterations & Toilet Refurbishment

Coleborn & Son

£349,801

· Negotiated with a preferred contractor

· Contract let under SME Framework arrangement

· Early engagement of contractor to assist with sequencing and timing of project

The Clere School

New Science Laboratory

Dart & Son (Builders)

£313,176

· Negotiated with a preferred contractor

· Contract let under SME Framework arrangement

· Early engagement of contractor to assist with sequencing and timing of project

Connaught School

Food Technology Refurbishment

Nolan Davis Contracting

£104,996

· Negotiated with a preferred contractor

· Contract let under SME Framework arrangement

· Early engagement of contractor to assist with sequencing and timing of project

Fernhill Secondary School

CDT Refurbishment

Nolan Davis Contracting

£274,118

· Negotiated with a preferred contractor

· Contract let under SME Framework arrangement

· Early engagement of contractor to assist with sequencing and timing of project

Fort Hill Secondary School

Provision of a Science Laboratory

Nolan Davis Contracting

£100,736

· Negotiated with a preferred contractor

· Contract let under SME Framework arrangement

· Early engagement of contractor to assist with sequencing and timing of project

Gomer Junior School

New Hygiene Room & Refurbish Pupil Toilets

Hampshire Partitioning

£109,625

· Negotiated with a preferred contractor

· Contract let under SME Framework arrangement

· Contractor has worked on several similar projects to a high standard and has developed an understanding of client needs

Hayling School

Sports Hall re-cladding

Dart & Son (Builders)

£279,686

· Negotiated with a preferred contractor

· Contract let under SME Framework arrangement

· Early engagement of contractor to assist with sequencing and timing of project

Henry Beaufort School

Refurbishment of WC's/Showers & Re-roofing works

Hampshire Partitioning

£156,750

· Negotiated with a preferred contractor

· Contract let under SME Framework arrangement

· Early engagement of contractor to assist with sequencing and timing of project

Horndean Technology College

Creation of Vocational Teaching Space

Gregory Havant

£242,386

· Negotiated with a preferred contractor

· Contract let under SME Framework arrangement

· Early engagement of contractor to assist with sequencing and timing of project

Hurst Community College

Design Technology Refurbishment

Dart & Son (Builders)

£101,237

· Negotiated with a preferred contractor

· Contract let under SME Framework arrangement

· Early engagement of contractor to assist with sequencing and timing of project

Oak Lodge School

Classroom Extension

Nolan Davis Contracting

£168,718

· Negotiated with a preferred contractor

· Contract let under SME Framework arrangement

· Contractor has undertaken similar work to a very high standard and has good Health & Safety and performance records

Thornden School

Refurbishment of 2 Science Laboratories

Dart & Son (Builders)

£125,221

· Negotiated with a preferred contractor

· Contract let under SME Framework arrangement

· Early engagement of contractor to assist with sequencing and timing of project

PROJECT TITLE

CONTRACTOR(S)

VALUE

SELECTION METHOD

REASON FOR PROCUREMENT STRATEGY

Negotiated Packaged Work

External Redecorations

Package A-07

Marchwood Infant School

Lakeside School

Staunton Country Park

Atkins Painting & Decorating

£132,249

· Negotiation with preferred contractor

· Secure resources to undertake a large programme of seasonal work

· Firms have previously delivered similar work to the high standard required

· Previous project rates will provide basis for negotiation

· Packaging of schemes to achieve value for money

· Simplification of management arrangements by strategically grouping programmes of work with contractor

Package C-07

Bidbury Junior School

Crookham CE Infant School

North Baddesley Junior School

St Thomas Moore Primary School

Haylock & Pittman

£128,238

· As above

· As above

Package D-07

Baycroft Special School

Crofton Secondary School

Newtown Soberton Infant School

St Francis Special School

St Lawrence CE Primary School

Mitie Property Services

£237,042

· As above

· As above

Package E-07

Grange Junior School

Southwood Infant School

St Annes RC Primary School

St Bedes RC Primary School

Pool & Sons

£104,245

· As above

· As above

Package F-07

Hayling Secondary School

Mill Hill Early Years Centre

Purkiss

£91,911

· As above

· As above

Package G-07

Cowplain Secondary School

Richardson Decorating

£268,021

· As above

· As above

Package H-07

Knightwood Primary School

Micheldever Primary School

Tew Brothers

£203,058

· As above

· As above

Package I-07

Neville Lovett Community School

Oak Meadow Centre & Microtech

Warwick & Sons

£170,011

· As above

· As above

Package J-07

St Peters CE (A) Junior School

Mitie Property Services

£92,106

· As above

· As above

Package K-07

Divisional Education Office (Havant)

Elson Library

Havant Day Services

Kershaw Day Centre

Locksheath Day Services

Petersfield Library

Pool & Sons

£78,069

· As above

· As above

Package L-07

Appletree Centre

Argoed Llywd Outdoor Centre

Birchgrove, Heol Senni Outdoor Centre

Castle Avenue Offices

South Side Offices, Winchester

Westholme OPH

Mitie Property Services

£191,533

· As above

· As above

Package R-07

Hamble School

Toynbee School

Tew Brothers

£183,547

· As above

· As above

Package S-07

Oaklands RC (A) Secondary School

Purkiss

£128,018

· As above

· As above

Package T-07

Testwood (F) School

Mitie Property Services

£106,614

· As above

· As above

COLLABORATIVE FRAMEWORK OR TERM CONTRACT ARRANGEMENTS

COMPETITIVE TENDER

PROFESSIONAL SERVICES

SECE FRAMEWORKS

Tier1

_ 10 national contractors.

_ Schemes >£1 million construction value

Best value appraisals for larger or more complex schemes

Lowest price selection for smaller or less complex schemes

Competitive quotations or tenders to be used for large capital repairs or specialist maintenance works where appropriate

Combined in-house staff with consultant framework arrangements providing the following services:

_ Structural inspections

_ Structural and civil engineering design

_ Mechanical and electrical engineering design

_ Quantity surveying

_ Building surveying

_ Landscape architecture and ecology

_ Town planning and urban design

_ Transport planning

_ Land survey

_ Acoustics

_ Building control

_ Archaeology

_ CDM-C

Tier 2

_ 7 national and regional contractors.

_ Schemes between approximately £0.5 million and £2.5 million construction value.

Tier 3

_ 15 regional and local contractors.

_ Schemes and programmes of work up to approximately £0.5 million.

SPECIALIST FRAMEWORKS

Hard landscaping

_ 3 to 5 specialist contractors.

_ Schemes including MUGAs, STPs and SAI works

External decoration and repair

_ Framework arrangement to be tendered during 2008 to deliver schemes from 2009.

Roofing

_ Including planned maintenance and major repairs. To be procured during 2008/9.

Temporary Buildings

_ 2 contractors for the supply and installation of temporary buildings.

TERM CONTRACTS

Building maintenance

_ 3 area based contracts to deliver reactive building maintenance within geographical areas.

_ 1 contract to deliver reactive building maintenance and initial response to major incidents across the whole of the County.

_ Currently being procured.

Engineering Services maintenance

_ 3 area based term contracts to provide planned and reactive maintenance to engineering services installations.

_ Also used to procure maintenance related capital works such a boiler replacements.

Castle Complex HQ

_ Combined engineering services and building maintenance contract to be tendered during 2008 to replace current maintenance arrangements for Castle Complex buildings.

PROJECT TITLE

CONTRACTOR(S)

VALUE

SELECTION METHOD

REASON FOR PROCUREMENT STRATEGY

PROJECTS CURRENTLY UNDER DESIGN DEVELOPMENT

Knights Enham Infant & Junior Schools, Roman Way Pimary School

Abbotts Ann Primary School, Andover

Kier Regional

£3,320,000

£1,220,000

£3,290,000

Selected through a mini competition held between 4 framework contractors

· Early appointment of contractors to assist with development of common design approach, procurement of key supply chains, planning and programming of works

· Exemplar projects to demonstrate effectiveness of framework arrangement to deliver projects funded through the DCSF's Primary Capital Programme (PCP)

Andover Education Centre, Andover Children's Centre, East Anton Primary School

Mansell Construction

£1,700,000

£1,600,000

£7,150,000

Selected through mini competition held between 4 framework contractors

· Early appointment of contractors to assist with development of common design approach, procurement of key supply chains, planning and programming of works

· Exemplar projects to demonstrate effectiveness of framework arrangement to deliver Primary School projects

Picket Twenty Primary, Andover

To be allocated once programmes for other Andover projects have been confirmed

£4,900,000

Through mini competition for Andover Primary Schools between 4 framework contractors

· Early appointment of contractors to assist with development of common design approach, procurement of key supply chains, planning and programming of works

· Exemplar project to demonstrate effectiveness of framework arrangement to deliver Primary School projects

Bay House School, Gosport

New Sixth Form building

Morgan Ashurst

£2,500,000

Mini competition between 3 framework contractors

· Early contractor involvement with the design and development of the scheme

PROJECT TITLE

CONTRACTOR(S)

VALUE

SELECTION METHOD

REASON FOR PROCUREMENT STRATEGY

IN CONTRACTOR SELECTION PROCESS

Wildern Dining Extension (develop and construct)

To be confirmed

£750,000

In accordance with the framework selection procedures

· Early contractor involvement to undertake design and to plan and programme construction phase to provide certainty of outcomes and minimise disruption to the school.

Winchester Law Courts

To be confirmed

£2,400,000

In accordance with the framework selection procedures

· Early contractor involvement to assist with planning of complex phasing and working patterns to minimise disruption to the operation of the Courts.

UNDER DESIGN DEVELOPMENT

Queens Inclosure Primary School

Mansell Construction

£650,000

In accordance with the framework selection procedures

· Early contractor involvement to assist with construction planning and programming including complex phasing and access arrangements and programming to minimise disruption to the school.