Archived decisions
Hampshire County CouncilExecutive Member for Policy and Resources Item 19 April 2008 Financial Assistance to Voluntary Organisations and Other BodiesReport of the Chief Executive |
Contact: Louise Pickford - 01962 847355; [email protected]
1. Introduction
1.1 This report shows details of grant requests received from voluntary organisations and other bodies which are to be considered from the Policy and Resources grants budget.
Recommendation:
That one-off grants totalling £10,000 be made to voluntary organisations and other bodies as specified in the attached schedule to this report.
2. Budget Position
2.1 The budget provision for 2008/09 is £444,100, which includes the sum of £80,000 earmarked for the Winchester Cathedral Development Appeal. This compares with £260,000 in the previous financial year, after allocating £95,000 from this budget to support two Field Studies Centres in Hampshire for one year only.
2.2 Taking into account the amount allocated for Bursaries for Talented People in Sport (£15,000) and sums committed at previous meetings of £72,559 (details in Appendix 1 to this report), the amount available for allocation at today's meeting is £276,541.
3. Details of Requests
3.1 The Schedule of items gives details of 4 applications which, if agreed in the amounts recommended, would total £10,000 and is attached as Appendix 3 to this report. A copy of the guidelines used for allocating these grants is included as Appendix 2.
4. Conclusion
4.1 The awarding of these grants would support all three aims of the County Council's Corporate Priorities by making Hampshire safer and more secure for all, Maximising well-being and Enhancing our quality of place.
LINK(S) TO CORPORATE PRIORITIES | ||
Yes |
No | |
Hampshire safer and more secure for all |
||
Maximising well-being |
||
Enhancing our quality of place |
||
OR
These grants do not link to the Corporate Priorities but, nevertheless, requires a decision because: N/A |
Section 100 D - Local Government Act 1972 - Background papers
The following documents disclose facts or matters on which this report, or an important part of it, is based and has been relied upon to a material extent in the preparation of this report.
NB the list excluded:
Published works.
Documents which disclose exempt or confidential information as defined in the Act.
TITLE FILE
Letters from organisations which Chief Executive's Department
applied for financial assistance
5dR80104
Appendix 1
Commitments 2008/09
Use of Great Hall £6,000 7 March 2006
UK Youth Parliament £7,000 25 July 2003
Panuga Riou Emsworth £5,000 15 September 2004
Henry Perkins, Yateley £4,500 19 July 2006
Hants County Fed. of WI's £1,900 10 May 2007
Blue Apple Theatre Company £6,000 28 January 2008
Winchester Cathedral Choristership £11,124 6 March 2008
Winchester Music Club £5,000 6 March 2008
Winchester Festival £20,000 6 March 2008
Music & Dance Awards £6,035 6 March 2008
Total £72,559
Appendix 2
EXECUTIVE MEMBER FOR POLICY AND RESOURCES
GUIDELINES FOR ALLOCATION OF GRANTS
TO VOLUNTARY ORGANISATIONS AND OTHER BODIES
These notes should be regarded as guidelines and not prescriptive rules.
(i) Assistance will be considered only in response to direct applications from the individual or organisation seeking assistance.
(ii) Where appropriate, applications will be referred to the relevant service department (e.g. Adult Services, Children's Services, Recreation & Heritage, Environment, etc) for consideration.
(iii) Grants will normally be "one off" and not recurring.
(iv) Preference will be given to applications for specific projects rather than "general running costs" of organisations or projects with on-going revenue implications. Any applications for the latter must state how the on-going costs will be met.
(v) Only in exceptional circumstances will grants be made in respect of applications from the following:-
· District or Parish Councils (precepting bodies)
· Government Institutions (e.g. NHS)
· Schools (exceptions might include special schools)
· Overseas and out of County organisations which have no direct Hampshire involvement
· Branches or organisations assisted centrally with a sum from the County Council (e.g. Citizens Advice Bureaux)
· Bodies requesting funds for onward distribution to charities e.g. mayoral appeals, carnivals, fetes, etc.
(vi) As a general rule, grants will only be awarded to churches to support accessibility issues in line with the County Council's policy regarding the Disability Discrimination Act.
(vii) Assistance will be considered for organisations based in Portsmouth or Southampton only insofar as benefits to the wider County result.
(viii) Where possible self-help within organisations should be encouraged and to this end, grants should normally be a percentage of the sum required to complete the project.
(ix) Requests may be considered from young people in Hampshire aged between 16 and 25 years undertaking trips for educational/personal development purposes. Grants will not be awarded for university students undertaking electives as part of their degree.
(x) Requests may be considered from County wide groups (e.g. Guides, Scouts, Hampshire County Youth Orchestra) for specific trips, e.g. for an international jamboree or cultural tour. Individual requests will not be considered.
(xi) Conditions may be attached to any grant if considered appropriate, e.g. availability of minibuses for community use when not in use by the owning organisation.
(xii) As a general rule, grants in excess of £5,000 will not be awarded.
(xiii) Where financial support is sought towards a facility, which is used by others, such as a hall or minibus, details should be given of the extent of that use (in % term(s) and to what extent charges are made.
(xiv) As a general rule, grants will be held up to a maximum of three years after the award has been made.