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1 |
Summary |
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1.1 |
This report brings the Committee up to date on the authorised and actual establishment, as of 29 February 2008 . This takes account of any efficiency savings or deletions of posts, successful budget bids or variations within the Service's authorised establishment level since previous changes to establishment under delegated powers were reported to the Human Resources Committee in February 2008. This report identifies any further variations across all employee groups within the time period 1 December 2007 to 29 February 2008. Note: This report is in line with previous reports using a tabular format to show post changes. |
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1.2 |
The authorised establishment level is defined as the level of establishment approved by the Fire and Rescue Authority |
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1.3 |
The actual establishment level over the year is influenced by the planned recruitment to vacancies, difficulties in recruitment and retention; retirements, terminations, resignations, long term absences due to sickness and injury. |
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2 |
Recommendations |
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2.1 |
That the Human Resources Committee notes the changes to the establishment under the Chief Officer's delegated powers, contained within this report. |
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3 |
Establishment Management |
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3.1 |
Establishment management is an important aspect of our human resources strategy and workforce planning. It informs our longer term planning for recruitment, assessment and development centre activities, career development and accelerated promotion programmes. Performance management and personal development plans are also influenced by how we manage our establishment. |
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3.2 |
The duties and responsibilities of posts within the organisation continue to be reviewed against changing service delivery requirements aligned to the Service's Integrated Risk Management Plan (IRMP), new legislation and central government initiatives. |
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4 |
Authorised and Actual Establishment as at 29 February 2008 |
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4.1 |
The tables below reflect the authorised establishment figures as at 29 February 2008 in different employment groups. Externally/other funded posts are reflected below and as a part of a separate table where they exist to enable the authority to monitor this aspect individually. The actual establishment figures include these externally/other funded posts. Full time equivalent (FTE) posts are indicated where appropriate. |
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Note: Grey Book posts are listed in the role structure which was implemented wef 1 April 2006. |
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Wholetime Establishment |
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Role |
Scope Of Role |
Authorised Establishment (Head Count) |
Externally/ Other Funded posts (Head Count) |
Actual Establishment (Head Count) |
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Directors |
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3 |
0 |
3 |
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Assistant Chief Officers |
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2 |
0 |
2 * |
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Area Managers |
B |
2 |
0 |
2 |
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A |
4 |
0 |
4 |
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Group Managers |
B |
8 |
4** |
11 |
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A |
21 |
1 |
22 |
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Station Managers |
B |
35 |
4 |
36 |
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A |
9 |
7*** |
15 |
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Watch Managers |
B |
94 |
8**** |
82 |
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A |
15 |
4***** |
35 |
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Crew Managers |
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102 |
8****** |
112 |
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Firefighters |
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489 |
4******* |
510 - includes 17 current trainees on the initial training course |
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Total |
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784 |
40 |
834 ( 10 FTE over establishment) |
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Please note the total establishment figure has increased by 12 FTE since the last report . The following is a summary of the changes that have occurred to make up this figure: A wholetime trainee course of 18 candidates is running to fill our future predicted vacancies at this level. Directors - No change in number of posts since the last report. |
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*Assistant Chief Officers - Reduction of 1 FTE. The temporary arrangement to cover the induction period of the Director HR and Training ended on 3 December 2007 and the post holder resumed his substantive position of Area Manager ( Special Projects and Specialist Response). |
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Area Managers `B' & `A' - No change in number of posts since the last report. **Group Manager 'B' & `A' - Reduction of 1 FTE since the last report. The project officer post for the Regional Control Centre was deleted on 1.1.2008. The post holder retired at this time but has agreed to undertake a fixed term contract for three months to complete various project actions. Station Manager `B' - Increase of 1 FTE Since the last report. Business Education Manager ( 40009030) business case for a SM'B' non FDS post was established, post to be funded from income. ***Station Manager `A' - Increase of 1 FTE. Increase in externally funded post by DCLG for an Enhanced Command Support Trainer ( Temporary Secondment) for 9 Months. |
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****Watch Manager `B' - Increase of 2 FTE since the last report. Additional funding received for the USAR team, increase in establishment of +4 FTE. Home Fire Safety Visit Co-ordinator post deleted (40009025)from grey book establishment and changed to Green book post( -1 FTE). Wm Research and Development (40009078) Grey book post to be deleted from the establishment and changed to Green Book Position by 31.3.2008.(-1 FTE) |
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*****Watch Manager `A' - Increase of 2 FTE since last report. 1 FTE to cover temporary funding of additional Research and Development post, position number 40009078. Post will change to Green book wef 1 April 08 and 1 FTE - 50039927- Watch Manager Safety Compliance has been added to the establishment as a permanent position. |
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*******Crew Managers - Increase of 3 FTE since the last report. Temporary position number ( 50092783) established for City Response Risk funded from vacancy in the department; Temporary position number ( 50096975) established for IRS Report Officer and an additional position to support the RDS crew at St Mary's (50074657). |
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*******Firefighters(FF) - Increase of 5 FTE since the last report. |
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1 Firefighter post created as Service Fitness Adviser to cover the Green Book vacancy. |
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Increased number of trainees for this new course. |
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The `A' and `B' positions are within the same role, although the size/scope of the role differs. `B' positions attract a higher rate of pay. |
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Based on the headcount figures above for this period we have a total of 40 posts that receive external or other funding, an increase of 3 FTE over the previously reported numbers. The following is a summary of these posts and the changes during this period: |
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Externally/Other Funded Posts Breakdown ( Grey Book) |
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The following details new posts that are to be externally or alternatively funded, the funding source and end date. These changes have occurred during the period 1 December 2007 to 29 February 2008. |
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Post Title/Area |
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Funding Source |
Start/End Date |
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USAR WM'B' 50092086 50092087 50092088 50092089 |
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Four additional posts to be funded from the New Dimension Project with a Section 31 grant.(+4 FTE) |
1 Feb 08 for 3 years |
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Enhanced Command Support Trainer SM'A' 50092782 |
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Funded by CLG from the New Dimension Project budget.(+1 FTE) |
28.1.2008 to 31.10.2008 |
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Service Fitness Adviser WM'B' 50091879 |
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Funded from green book vacancy (+1 FTE) |
12.12.2007 to 31 March 2008 |
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Crew Manager 50096975 |
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IRS project- funded from `New Burdens' grant for Fire Control project.(+1 FTE) |
Jan 08 to September 2008 |
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Crew Manager rds Project 50074657 |
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Internally funded from Group budget for 6 months.(+1 FTE) |
October 07 |
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Total |
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8 additional post added (8 FTE) |
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The following is a summary of all other existing Externally/Other Funded (Grey Book) arrangements that are in place: |
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Post Title/Name/Area/ Position Number |
Funding Source |
End Date |
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Assistant Fire Resilience Co-ordinator Group manager 50018784 |
Secondee returning to HFRS on 1 March 08. Post not included in totals. |
29.2.2008 |
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Command Strategy and Specialist Response Group Manager `B' 40007623 |
Funded from training income for 2007/8. Will be added to the permanent establishment wef 1 April 2008. |
31 March 2008 |
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Risk Intelligence Manager Group Manager 'A' 50082229 |
Internal funding from MS and Section 13 charges. |
31 August 2008 |
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Group Manager `B' HR Support Manager (1 posts) 40007628 |
As part of MMR review these posts were designated as Station Manager A posts , but a business case submitted to maintain initially as Group Manager positions. One post is being used to undertake the RDS review. Arrangement extended to August 2008 |
August 2008 |
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Special Projects and Specialist Response Station Manager `B' 50038707 |
Funded from training income for 2007/8 Will be added to the permanent establishment wef 1 April 2008. |
31 March 2008 |
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CFPIG Station Manager 'B' 50081642 |
Crown Premises inspection group. 1 year secondment. |
11 June 2008 |
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Station Manager (1 x `B' and 1 x Group Manager `A' posts) secondment to Communities and Local Government (CLG) 50005760 50015869 |
Both secondees returning to HFRS on 1 April 2008. |
31 March 2008 |
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Station Manager `B' Arson Task Force Officer 50038337 |
Post continuing until 31 March 2008 funding from Directors. |
31 March 2008 |
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Temporary New Dimensions Regional Project Officer Station Manager 'B' 50051523 |
Station Manager `B' post. DCLG funded. Arrangement extended |
31 March 2008 |
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Station Manager `A' Fire Safety Engineer 50036178 |
AFD Reduction Strategy. Internal secondment. Will eventually become green book post. Arrangement extended to 30 September 2008 |
30 September 2008 |
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Station Manager `A' Business Education Unit Manager (non grey book specific role) 40009030 |
Business Education income Arrangement extended to 31 March 2008. Business case produced to maintain post as SM `A' on the establishment from April 2008. |
31 March 2008 |
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Station Manager `B' Urban Search And Rescue 50024782 |
DCLG |
Reviewed annually |
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Station Manager `A'- Secondment MCA Liaison 50024789 |
Maritime Coastal Agency (MCA) Secondee returning to HFRS 1 April 2008 |
31 March 2008 |
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SE Region Water Rescue Project Secondment WM'B' 50050916 |
SEFIP funded for six months wef 6.12.2007 to develop a training solution for working on or near water. |
5 June 2008 |
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Watch Manager `B' (2 posts) Internal secondment for Command Training (non establishment posts) 50037406/50037407 |
Arrangements to be funded from Training Centre income until 31.3.2009 |
31 March 2009 |
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Firelink/Firecontrol project support officer Watch Manager 'A' 50082228 |
Externally Funded by CLG from project programme for 1 year. Review annually. |
31 August 2008 |
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Rural Safety Officer Watch Manager A 50043050 |
This is an experimental temporary post which will be funded by sponsorship, partnership agreements, grants and income generation for an initial period of 1 year. Costs to be a neutral Arrangement extended to 31 March 2008 |
31 March 2008 |
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Watch Manager (3 posts) USAR 50016815 50024781 50024783 |
DCLG |
Reviewed annually |
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Youth Interaction Officer Crew Manager 50081784 |
Funded from pump priming grant initially for 2 years from Southampton City Council. |
31 August 2009 |
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Crew Manager (3 posts) Urban Search And Rescue 50016806 50028368 50028369 |
DCLG |
Reviewed annually |
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Crew Manager Communications Facilitator 50021744 |
Funded from Modernisation budget until 31.3.07 then to be reviewed. Arrangement extended for a further 12 months. |
End 31 March 2008 |
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Environmental Review Project Co-ordinator ( non grey specific) Firefighter 50083417 |
Funded from Middle Managers Review for 12 months from 1 October 2007 |
30 September 2008 |
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LIFE Project Instructors 2 Posts 50074560 50074561 |
Increased to 2 Posts ( 1 Crew Manager and 1 Firefighter) |
31 March 2008 |
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FF (3 posts) Urban Search And Rescue 50036968 53336967 50028370 |
Communities and Local Government (CLG) |
Reviewed annually |
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Total |
32 FTE headcount |
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Note 1: End dates may be reviewed depending on funding/Project/Task need. Any that have changed during this period have been highlighted with Bold text. Note 2: The Urban Search And Rescue (USAR) posts above are those posts which are on a full time contract to provide UK based support, although all the above team members have retained USAR contracts as well. Funding is provided by the Communities and Local Government ( CLG) as per their requirements, it is reviewed annually with no end date given. Funding has just been confirmed for the period 2008 - 2011. |
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Retained Duty System ( RDS) Establishment - Represented as 24 hour cover units (See Note 1 Below) Grey Book |
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Role |
Authorised Establishment (FTE) |
Actual Establishment Full Time Equivalent(FTE) |
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Watch Manager A |
50 |
64 |
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Crew Manager |
114 |
94.5 |
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Ff |
487 |
441.5 |
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Total |
651* |
602.00 ( 49 Full Time Equivalent ( FTE)under establishment) |
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Note 1: Retained cover is measured in units with 1 unit equalling a period of full cover 1 FTE, a part unit equals 0.75 cover FTE. Actual establishment figures includes 4 x Animal Rescue specialists that also undertake retained duties. * The overall authorised establishment has increased by 3 FTE since the last report and the actual establishment has decreased slightly from 602 FTE to 600.00 FTE, although overall 49 FTE under establishment. Although there are a further 8 people undertaking the initial training course in February/March 2008 to fill RDS vacancies at various locations. Additional recruitment activities are being planned/undertaken in local communities by Group Managers. |
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Externally Funded Team Funded by ODPM - Urban Search and Rescue Team (UK Team - On Retained USAR Contracts) Grey Book |
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Authorised Establishment (Head Count) |
Externally/Other Funded (Head Count) |
Actual Establishment (Head Count) |
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0 |
33 |
29 |
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Note 1: As recorded under the wholetime establishment externally/other funded posts, 10 posts also have one of the above 33 USAR retained contracts. The USAR retained employees provide cover in a similar way to retained duty system employees. However, they are shown above as head count only. |
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Control Establishment (Grey Book) |
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Authorised Establishment FTE |
Externally/ Other Funded |
Actual Establishment FTE |
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40.2 |
3.80 |
40 |
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*This figure excludes 1 Full Time Equivalent for the post of Database Co- Ordinator (CCC) that is included under the green book establishment. |
Firelink/Firecontrol Project Manager 50005131 This post is on the establishment although filled by a substantive Senior Control Operator on secondment until 7 January 2009. |
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The following is a summary of all existing Externally/Other Funded (Control Room ) secondment arrangements that are in place: |
Post Title/Reference Code |
Funding Source |
Start/End Dates |
Firelink Project Support Officer |
Funded from the Regional Control Centre budget from CLG. New Post |
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Secondment to DCLG Fire Control Design Team 50074959 |
Group Fire Control Officer (GFCO). Control has been seconded for 12 Months to the Communities and Local Government (CLG). Extended to Feb 2009. |
Feb 2008 Extended to Feb 2009.
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Secondment to DCLG Fire Control Design Team 500540079 |
Whilst this individual will remain on our establishment profile, funding for this position will be reimbursed by the CLG. Additional temporary appointment will be made to backfill this Control Room vacancy. N.B. This post holder has subsequently requested to return to HFRS early i.e. from March 2009. |
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FBU full time Trade Union Official 50074598 |
80% of funding from Fire Brigades Union ( FBU). Position to be filled by HFRS Senior Control Operator seconded to this position. 4 year arrangement. |
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Total |
3.80 FTE |
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Green Book Establishment (Including Incident Support Teams (IST)) |
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Authorised Establishment (Full Time Equivalent FTE) |
Externally/Other Funded |
Actual Establishment Full time Equivalent (FTE) |
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IST |
48 (Head Count) |
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40 (Head Count) |
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Other |
258.68 |
20.17 |
268.46 (10.39 FTE under establishment)* |
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306.68* |
20.17** |
326.85 |
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Note: IST. Whilst they do not cover 1 FTE, they are counted in the above figures as 1 Team Member equalling 1 FTE. The IST which includes the Emergency Catering Team and the Incident Command Team has a head count establishment of 48 included in the figures above. |
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Please note the authorised establishment figure has increased by 0.992 FTE since the last report. |
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* We currently have 10 agency temps within HFRS. Four are undertaking Home Fire Safety visit data inputting, three are undertaking data inputting duties in the Risk Intelligence team, one is covering long term sickness, and the final person is covering a secondment. |
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**Externally/Other funded arrangements - the total number of arrangements in place has increased by 3.4 FTE, from 16.77 to 20.17 FTE, however some arrangements have ceased and been replaced by others. A full breakdown is given below. |
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Based on the headcount figures above for this period we have a total of 20.17 FTE posts that receive external or other funding. The following is a summary of these posts and the changes during this period: |
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Externally/Other Funded Posts Breakdown (Green Book) |
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The following details new posts that are to be externally or alternatively funded, the funding source and end date. These changes have occurred during the period 1 December 2007 to 29 February 2008. |
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Funding Source |
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Firelink project support 50091265 0.4 FTE |
Fixed term arrangement. Fund from RCC grant for period 1.1.2008 to 31.3.2008. |
31.3.2008 |
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Firelink project support officer 50092085 1 FTE |
12 month secondment funded from RCC project wef 2.1.2008 |
1.1.2009 |
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Staff Suggestion Scheme Manager 50096660 1FTE |
Funding from modernisation budget until end of 08/09. |
31.3.2009 |
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Environmental Impact Co-ordinator. 50083417 (1 FTE) |
Post originally filled by Grey book Firefighter, now secondment for Green book. |
20.8.2008 |
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Total |
3.4 Full Time Equivalent posts added |
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The following is a summary of all other existing Externally/Other Funded arrangements that are in place for Green Book positions: |
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Post Title/Area/position number |
Funding Source |
End Date |
Workshops - 5th year for technician 50083666 |
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August 2008 |
IRS Project Manager 50083365 |
Funding from modernisation budget from 8 July 2007 to 31 March 2008 N.B. Post being amend to 0.2 FTE from 1.4.2008 for a 12 month period. |
31 March 2008 |
Project Facilitator 50079413 |
Funded from contingency |
19 June 2008 |
Performance Review Officer 50081621 |
Fund from 1.6FP Grant |
1 August 2008 |
RCC Project Co-ordinator 50077662 |
DCLG funding for a 12 month period. ( 1 FTE) |
1 April 2008 |
Prince's Trust Next Steps Facilitator 50080102 |
12 months additional funding from Prince's trust.(1 FTE) |
1 September 2008 |
Fire Safety Officer - Business Education Unit. Temporary position to implement the HFRS strategy for the reduction of unwanted AFA's. 50039612 1 FTE |
Funded from modernisation budget |
Arrangement extended to 31 March 2008 |
Community Safety Youth Support Officer (Portsmouth and Havant Group) 50051524 |
LPSA 1 Reward Grant for a 13 month period. Maximum£30 k |
March 2008 |
Community Safety Firesetter Intervention Practioner (Southampton Group) 50051682 |
Southampton City Council and Hampshire Constabulary from Southampton Safer and Stronger Communities Fund. Temporary funding for 1 year |
March 2008 |
USAR Administrator 50024890 |
DCLG |
Reviewed annually |
Arson Forum Data Inputter 50002512 |
LPSA |
March 2008 |
GDA Home Fire Safety Visits (2 FTE) 50012774 50028477 |
DCLG |
March 2008 |
CFS Home Fire Safety Data Inputter 1 year temporary position 50037102 |
DCLG Post to be made permanent from 1.4.2008 |
Extended to 31 March 2008 |
Schools Fire Safety Instructor (0.77 FTE) 50018787 |
Children's Fire and Burns Trust |
July 2008 |
Prince's Trust Basic Skills Next Steps Facilitator 50032688 |
Prince's Trust |
Additional Funding received to 1 December 2008 |
Communications Executive 1 year temporary position to fulfil the objectives outlined in the Corporate Marketing and Communications Strategy Document. 50036720 |
Modernisation Budget |
Extended to 31 March 2008 |
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Total |
16.77 FTE |
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5 |
Green Book Variations to Establishment |
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Under the Chief Officer's delegated powers, the following variations have taken place to the establishment ( excluding grading changes) in the time period 1 December 2007 to 29 February 2008 and have not been previously reported to the Human Resources Committee: |
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